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Job Opportunities - Staff Positions
Click on links below for more detail
Director of Alumni Relations—Institutional Advancement, Posted:10/3/2008
Dean of Students (Search re-opened)—Dean of Students, Posted:10/2/2008
Major Gift Officer—Institutional Advancement, Posted:10/2/2008
Director of Development—Institutional Advancement, Posted:10/2/2008
Executive Assistant to the President—President's Office, Posted:9/17/2008
Director of Career Services and Internships—Student Affairs, Posted:9/12/2008
Assistant Controller—Administration and Finance, Posted:9/5/2008
Administrative Assistant—Academic Affairs, Posted:9/4/2008
Coordinator of Health and Wellness Services—Student Affairs, Posted:9/4/2008
Transfer Admissions Counselor—Admissions, Posted:8/13/2008
Position:
Director of Alumni Relations | Department:
Institutional Advancement | Date Posted:
10/3/2008 |
Description:
The Director reports to the Vice-President of Institutional Advancement and is the primary liaison and relationship-builder between the College and its network of alumni. He/she also assists in the area of alumni fundraising.Characteristic Duties and Responsibilities:
- Developing, marketing and implementing a cultivation program for MMC alumni that enhances engagement with the MMC community.
- Planning, supervising and implementing local, regional and national alumni activities and events.
- Recruiting, managing and supporting alumni volunteer leaders.
- Organizing and staffing the annual alumni reunion and other special events.
- Coordinating and updating the alumni web site with the Director of Communications & Publications.
- Working collaboratively with the Institutional Advancement management team on philanthropic strategy to ensure successful fundraising programs that address the alumni constituency.
- Developing new activities to encourage alumni participation in annual and capital campaigns and special initiatives.
- Solicitation of select alumni
Qualifications: - Bachelor's Degree
- 3-5 years alumni relations experience, including event planning experience
- Excellent interpersonal, oral and written communication skills
- Ability to demonstrate initiative and manage details within the broader vision of the overall institutional advancement strategies
- Driver's license for local travel
- Proficiency in computer applications; knowledge of The Raiser's Edge a plus
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Dean of Students (Search re-opened) | Department:
Dean of Students | Date Posted:
10/2/2008 |
Description:
The Dean of Students is responsible for the development of a comprehensive student life program in the framework of a small, private, urban, liberal arts college. Responsibilities include supervision of Counseling and Psychological Services, Student Activities, Intramurals, Campus Ministry, Wellness Programs, Diversity programming, the Academic Access program; and directly manages special events including Orientation, Baccalaureate and Commencement, and Honor's Day. The position works cooperatively with Enrollment Management, Academic Advising, Residence Life, and Academic Affairs. The Dean of Students reports to the Vice President for Student Affairs and Enrollment Management.Characteristic Duties and Responsibilities:
- Supervises Directors of Counseling and Psychological Services, Student Activities, Academic Access, Wellness Programs, and Campus Ministry.
- Advise the Student Government Association.
- Ensures proper advisement of clubs and organizations.
- Serves as chief judicial officer.
- Responds to all parent concerns and provides parent programs, services and coordinates Parent's Weekend.
- Coordinate all activities associated with commencement including baccalaureate and graduation.
- Coordinates campus communication process for activities and events.
- Coordinate the student handbook.
- Prepare and update office budget, files and materials.
- Safeguards the confidentiality of student record.
- Manage ADA Services
- Maintains a professional atmosphere and working environment within Student Affairs.
- Position is required to work evenings and weekends as programs or campus events require.
- Oversees Student Affairs staff
- Other duties as assigned.
Qualifications: - Education and Experience: Master's degree plus five years of relevant experience.
- Skills and Attributes: Knowledge of student development theories and student affairs programs is essential. The position requires excellent interpersonal skills, the ability to communication skillfully with all constituencies, the talent to work independently on several projects simultaneously, and a good sense of humor. Dean must have the ability to work some nights and weekends. The ability to supervise Student Affairs staff is essential
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Major Gift Officer | Department:
Institutional Advancement | Date Posted:
10/2/2008 |
Description:
Reporting to the Director of Development, the Major Gifts Officer will identify, cultivate and solicit major donor prospects for significant contributions in support of the College's annual fundraising goals, as well as the $25 million comprehensive campaign, This is the Day.Characteristic Duties and Responsibilities:
- Develop and manage a portfolio of a minimum of 100-125 major donors and prospects from all constituencies: trustees, alumni, parents, faculty, administration, and friends of the College.
- Move prospects in an appropriate and timely fashion from identification and cultivation toward solicitation and closure.
- Maintain stewardship contacts with annual donors to ensure donor retention, renewals and upgrades.
- Maintain an active schedule of 12-15 visits per month and 10 phone calls daily.
- Identify potential donors for the College President and Vice President for Institutional Advancement; make initial contact as appropriate and prepare briefing materials
- Solicit support from prospects for the College's two major yearly fundraising events, the Presidents' Medal Dinner and the Golf Tournament
- Work collaboratively with planned giving, annual giving, campaign and alumni relations, directors and staff to secure the maximum gift from all assigned prospects.
Qualifications: - Bachelor's degree required.
- Minimum of three years experience in development required, experience in higher education preferred.
- Demonstrated success and effectiveness in soliciting, closing, and stewarding major campaign and annual gifts.
- Experience in capital campaigns preferred.
- Strong organizational skills; ability to prioritize and handle multiple projects simultaneously.
- Ability to work independently, manage numerous projects, and maintain a high degree of professionalism and confidentiality.
- Exceptional verbal and written communication skills and engaging interpersonal skills.
- Experience with Microsoft Office programs (Word, Excel, PowerPoint, etc.) and experience with development database programs; Raiser's Edge a plus.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Director of Development | Department:
Institutional Advancement | Date Posted:
10/2/2008 |
Description:
Reporting to the Vice President for Institutional Advancement, the Director of Development will guide the Development Office staff and volunteers.Characteristic Duties and Responsibilities:
- Participates in the preparation, management and administration of the development plan and budgets for all areas of development.
- Maintains strong relationships with state and federal officials in pursuit of government funding for program and capital needs; manage work of federal lobbyist.
- Maintains extensive knowledge of portfolio of donors.
- Arranges and attends meetings with donors as well as donor-related special events.
- Solicits up to six figure gifts with V-P of Institutional Advancement and/or President, Trustee or appropriate College representative.
- Supervises research, identification, strategies, writing and submission of proposals, reports, correspondence and stewardship materials to corporations, foundations, select individuals and the public sector.
- Write and edit proposals to foundations, corporations and individuals in coordination with grant writer.
- Partners with faculty, staff and President to develop program initiatives to present to institutional, government and individual funders.
- Represents Marymount Manhattan College at meetings and site visits with senior foundation and government representatives.
- Supervises Manager of Annual Appeal, Database Specialist, Grant Writer, Development Assistant and other positions as requested by the V-P for Institutional Advancement.
- May be asked to assist with the $25 million dollar campaign (strategies, events, materials).
- Participates in special events.
- Development staff liaison with research consultant.
- Reviews and revises weekly financial reports.
- Develops and implements planned giving program, with assistance from planned giving consultant.
- Manages endowed scholarships; writes new agreements and edits reports to donors.
Qualifications: - Bachelor's Degree.
- Five years in the development field, preferably in higher education.
- Computer/software proficiency; knowledge of Raiser's Edge a plus but not necessary.
- Staff management experience.
- Excellent organizational, writing and verbal communication skills.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Executive Assistant to the President | Department:
President's Office | Date Posted:
9/17/2008 |
Description:
The Executive Assistant to the President provides primary administrative support services to the President. Assists the Associate to the President in the overall management and administration of the Office of the President. Oversee and use independent judgment that reflects the President's priorities. Serve as liaison and recording secretary for the Board of Trustees; oversee coordination of Board meetings. Demonstrate high level of diplomacy, confidentiality, management and supervisory skills, initiative and self-motivation necessary to fulfill the requirements of this position.Characteristic Duties and Responsibilities:
- Meet regularly with the President and Associate to the President for operations to receive, update, and review delegated tasks.
- Be familiar with all current issues being managed by the President so as to be able to communication with individuals regarding these issues.
- Manage the President's full business calendar ensuring time and detail preparation for all meetings, projects, events, travel and in-office work.
- Schedule all meetings called by the President and coordinate meeting preparations.
- Exercise judgment when dealing with sensitive and confidential matters relative to all college business and personnel matters.
- Apprise the President and Associate to the President of calls, issues, events and matters that affect the President's office.
- Review all communications directed to the President and where appropriate, either summarize, respond, initiate fact find or refer the matter to the appropriate college administrator in a timely manner. Screen visitors and telephone calls to the President, assisting or referring the calls as appropriate.
- Provide support for the President's membership on boards, councils and task forces external to the college.
- Assist the President with correspondence, reports and speeches. Proofread drafts and final copies of all correspondence, reports, etc., prepared for the President's signature.
- Utilize effective organizational and managerial skills in the administration of the Office of the President by demonstrating commitment to continuous quality improvement and providing outstanding service to internal and external customers.
- Manage the President's travel schedule; prepare reimbursement for travel expenses and other debit items. Assist in the direction and coordination of details for special events both off-campus and on campus, such as dinners, receptions, luncheons, and meetings.
- Coordinate a variety of meetings including Executive Council and meetings concerning confidential matters, etc., including preparation of the agenda and taking of official minutes.
- Independently coordinate projects and ongoing functions as the Associate to the President and President assigns; review and monitor them for compliance with the college policies, laws, and regulations; advise the President of situations which may need attention.
- Assist the President and Associate to the President to develop and coordinate special events hosted by the college, such as legislative visits, visiting dignitary functions, meetings of off-campus groups, etc.
- Review incoming correspondence and distribute as appropriate; maintain President's correspondence log; prepare own correspondence and draft correspondence for the President.
- Arrange, organize, and/or attend events, ceremonies, conferences, and meetings as required.
- Monitor the budget for the office of the President and the Board of Trustees.
- Compose and type correspondence involving complex and non-routine matters, draft correspondence relative to administrative activities; edit a variety of correspondence, materials and reports for completeness, accuracy and adherence to agency standards for final approval.
Board related responsibilities:
- Assist the President with preparation for, and follow up after, the Board of Trustees meetings. Provide day-to-day and long-range assistance to the President and Board of Trustees on wide range of assignments, both internal and external to the college.
- Coordinate Board meetings and serve as the interface between administrative staff and the Board of Trustees.
- Collaborate with the President to establish priorities, agendas and various reports for presentation to the Board of Trustees.
- Maintain office Board minutes, Board actions, address lists, all records and documents of the Board.
- Prepare and distribute minutes of the Board meetings.
- Coordinate preparation of materials for Board of Trustee meetings with appropriate follow up.
- Draft the annual schedule of Board meetings and activities for approval by the President.
- Create, maintain and monitor the critical timeline schedule for submission of Board materials to be considered for Board action.
- Serve as confidential support to the Board of Trustees.
- Assist in coordinating orientation for new Board members.
- Organize, attend and provide support for the Board retreat
- Assist Board members with travel plans and accommodations.
Qualifications: - Bachelor's degree required with at least 3 years of related experience. Excellent verbal and written communication skills. Proficiency using Microsoft Office suite and Outlook
Additional required skills:
- Ability to anticipate/recognize problems, issues, and opportunities as they arise and advise the President appropriately.
- Flexibility in initiating and responding to changing priorities and situations.
- High degree of initiative and self-motivation
- Ability to exercise exceptional discretion, confidentiality, and judgment in dealing with sensitive issues
- Creativity and resourcefulness
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Director of Career Services and Internships | Department:
Student Affairs | Date Posted:
9/12/2008 |
Description:
The Director of Career Services and Internships is responsible for the management and coordination of the college's career services for students and alums. The Director is responsible assisting students in the job search process, evaluating and approving of credit internships, the provision of career counseling, developing strong employer relations, and the development and hosting of career development workshops and employment fairs. In addition, the Director, along with his/her staff is expected to assist students with various day-to-day services such as, resume writing, job interview preparation and graduate school advisement. As a member of the Student Affairs and Enrollment Management Division, the Director is required to work collaboratively staff across various departments and divisions with the college, including those in Academic Affairs and Institutional Advancement. In addition, it is expected that the Director will work closely with faculty across various departments and divisions, especially on behalf of students seeking internships and graduate school counseling.Characteristic Duties and Responsibilities:
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Position:
Assistant Controller | Department:
Administration and Finance | Date Posted:
9/5/2008 |
Description:
The Assistant Controller will facilitate the development and management of the College's budget and oversee related internal controls. The Assistant Controller must excel at customer service, written and oral communication, and establishing credibility and effective working relationships within a diverse colleg environment. The Assistant Controller must be self-motivated, highly productive, and have the ability to work independently and solve problems.Characteristic Duties and Responsibilities:
- Coordinates the development, implementation, and daily management of operational and capital budgets, including assistance in the preparation of periodic budget reports.
- Participates in the monthly and annual budget process as staff to the Budget Committee. Manages the preparation of operating budgets, revenue and expense projections, cash flow reports, and other specialized financial reports and analyses.
- Reviews proposed operational and financial plans submitted by managers and department heads at the beginning of each budget cycle. Examines these initial budget estimates or proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives.
- Reviews past and current budgets and researches economic and financial developments that affect the organization's spending in order to evaluate initial proposals in terms of the organization's priorities and financial resources. After initial review process, consolidates the individual departmental budgets into operating and capital budget summaries, which are submitted to senior management.
- Supervises the Financial Analyst's day-to-day responsibilities.
- Cross-trains the Financial Analyst for budget functions.
- Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified. He or she also provides reasons for any variations and recommendations for new or revised budget procedures.
- Manages government and grants accounting and provides reports of restricted accounts to track expenditures against available funding.
- Provides advice and assistance to academic and staff personnel in understanding financial reports and data, in controlling costs, and in fulfilling budgetary goals.
- Completes budget projections in conjunction with Vice President for Administration and Finance and participates in Board of Trustee Investment and Finance Committee Meetings.
- Oversees and directs the implementation of the annual salary increase process for faculty and staff.
- Supervises the preparation of 990 tax return.
- Works with the independent auditors throughout the year-end financial audit and the mid-year A-133 audit.
- Anlyzes costs relating to the operation of the college facilities, recommending to mangement, opportunities for cost reducation.
- Advises mangement with respect to internal costing practices and compliance with federal and state regulations.
- Tracks full-time positions (position control)
- Assists in the analysis of capital funding issues.
- Reconciles budgeted and actual revenues and expenditures
- Performs miscellaneous job-related duties as assigned.
- Board of Trustee approved, authorized signatory.
Qualifications:
The Assistant Controller must have a BA or BS. A Mater's degree is also recommended. The Assistant Controller must also have experience with not-for-profit organizations, preferably institutions of higher learning. Two to four years of experience directly relating to the duties and respobsibilities specified is also required.
- Knowledge of finance, accounting, budgeting, and cost control procedures in a nonprofit college setting.
- Strong analytical skills with the ability to manipulate numbers
- Knowledge of budget procedures, including revenue and expenditure processes, and local, state, and federal regulations.
- Understanding of spreadsheet software to quantify and illustrate routine financial reports, comparisons, impacts, and/or projections.
- Possession of strong oral and written communication skills are essential for the preparation, presentation, and defense of budget proposals.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Administrative Assistant | Department:
Academic Affairs | Date Posted:
9/4/2008 |
Description:
The Administrative Assistant provides support to the Assistant Dean of Academic Affairs and the Director of Academic Administration, which includes a number of academic and administrative departments. The Secretary assesses and responds to student and FT/PT faculty concerns and to a variety of academic and other administrative needs. In addition, the Secretary supports the mission of Marymount Manhattan College and the functions of Academic Affairs in the areas of budgeting, communications, record keeping, report writing, even coordination, and special projects undertaken by the division. The Secretary will work as one member of a pool of three support staff, thus the need for all three to be cross-trained in many functions on the Division to achieve maximum flexibility. Each person must be able to work independently yet collaboratively, to exercise initiative, and to make substantive decisions quickly.Characteristic Duties and Responsibilities:
- Serves as a first line contact with students and other visitors to Academic Affairs.
- Drafts form letters and other correspondence for Assistant Dean of Academic Affairs and Director of Academic Administrations.
- Assists with management of all the budgets under control of the Vice President for
- Academic Affairs by maintaining budget records; processing purchasing requisitions; processing budget transfers; reconciling and verifying vouchers, invoices, and receipts for accuracy; approving expenditures within prescribed limits; and producing financial reports and summaries.
- Maintains database of FT and PT faculty, including email address, to facilitate record keeping and communication.
- Assists in set-up and maintenance of PT faculty files.
- Assists in processing faculty contract letters.
- Generates reports, retrieves data, compiles statistics, organizes and presents information in useable and understandable formats.
- Assists in the coordination, supervision and completion of special projects as needed.
- Safeguards the confidentiality of Academic Affairs by exercising discretion in communicating information to faculty, students, and staff served by the College and in the handling of administrative records, files, and confidential items.
- Maintains a professional atmosphere and work environment within Academic Affairs.
- Coordinates course evaluation process.
Qualifications:
- Education: A.S degree required; Bachelors degree preferred. Candidates with high school diploma and significant relevant experience may be considered.
- Skills:Effective oral and written communication skills and excellent interpersonal skills. Must be able to communicate effectively with all constituencies of Academic Affairs and work collaboratively with other colleagues. Proficiency with Microsoft Word, Excel, Access, Outlook, Powerpoint, and the Internet. Must be able to acquire proficiency with desktop publishing software and “Colleague,” the institutional software system.
- Experience: At least two years' administrative experience in office setting, ideally an academic office setting, is required, including extensive knowledge of general office procedures and practices, and familiarity/competency with wordprocessing and database management software.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Coordinator of Health and Wellness Services | Department:
Student Affairs | Date Posted:
9/4/2008 |
Description:
The Coordinator of Health and Wellness Services has major responsibilities of providing leadership, strategic planning, program development/delivery, and treatment in the areas of health and wellness within the College community utilizing best practices in education, prevention, and treatment. The Coordinator will serve as a resource in health promotion, risk reduction and treatment; identify needs and develop community health initiatives; design and implement health education programs while developing and maintaining health-care referral networks between the College and local health care facilities and health care professionals. The Coordinator will provide specialized mental-health services in areas of community and clinical health psychology including the assessment and treatment of students with drug and/or alcohol problems and the design and delivery of health psychology programming and outreach services to the college community. In addition, the Coordinator administers the student health insurance program and develops and review policies and procedures and ensures compliance with immunization and insurance regulations and policies. The Coordinator is responsible for the supervision of external graduate intern(s).Characteristic Duties and Responsibilities:
- Plan, develop, and implement health and wellness education and training programs, including preparation, facilitation and follow-up
- Conduct initial evaluations and provide psychotherapy to students with drug and/or alcohol problems
- Develop and provide various campus outreach services for wellness and clinical health psychology issues
- Administer the student health insurance program
Maintain the immunization database for current students
- Serve as the liaison between the students, medical referral service, and insurance carrier
- Coordinate health insurance billings in conjunction with the Office of Student Accounts
- Plan and implement a bi-annual in-house vaccination clinic
- Plan and implement a bi-annual in-house blood drive
- Plan and implement an annual in-house flu clinic
- Foster partnerships with health and wellness services within the greater New York community for the College community
- Coordinates the activities of consultants, agencies and other providers involved in specific programs
- Participate in the development of marketing and promotional strategies, as appropriate
- Coordinate and advise the Peer Health Educators program (CHOICE)
- Ensure compliance with New York State Department of Health requirements
- Oversee the management of wellness resource areas on campus
- Provide referral information to area support services, such as but not limited to, clinics for physical exams, reproductive health care and urgent care needs
- Prepare and disseminate educational and informational materials
- Assist with policy and procedure development
- Coordinate the accommodations process for students with physical disabilities
- Serve on College committees as needed
- Attend staff and professional development meetings
- Other duties as assigned
Qualifications: - Education and Experience:
Master's degree in social work, counseling, psychology, or related-field with New York State professional licensure for mental health practitioners. Knowledge of New York State Department of Health immunization policies required. Knowledge of federal, state and/or community funding source mechanisms. Ability to design, prepare, deliver, and modify health and wellness programs. Knowledge of health education programs, policies, and trends. Experience in higher education and familiarity with college age populations and their developmental and health related issues are essential.
- Skills and Attributes:
The position requires strong presentation, organizational and interpersonal skills as well as effective oral and written communication skills. Must be able to communicate effectively with diverse groups including students, parents, faculty, administrators, and external service providers. Must have knowledge of privacy laws, Health Insurance Portability & Accountability Act (HIPAA) requirements, and other regulations related to health care and medical information. Proficiency in using Computer Systems (preferably Colleague), Microsoft Word, Excel, Access, Outlook, PowerPoint, and the Internet. Must be able to acquire proficiency with desktop publishing software and “Colleague,” the institutional software system
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Transfer Admissions Counselor | Department:
Admissions | Date Posted:
8/13/2008 |
Description:
Working within the undergraduate admissions area, the Transfer Admissions Counselor manages an assigned geographic territory to recruit a diverse, qualified, and talented group of students to the college. Interview and evaluate prospective transfer, non-degree, and full- and part-time students and act as the liaison for the student between all departments within the college prior to attendance at Marymount Manhattan. Assist with the marketing efforts for the returning adult student population and act as the liaison between the returning adult population and various departments on campus. The position requires flexible evening and weekend hours and the ability to travel.Characteristic Duties and Responsibilities:
- Manages full- and part-time transfer and non-degree prospects
- Assist in the marketing efforts for Returning Adult students and acts as liaison to this population of new and current students
- Generates new leads/inquiries/applications and manages a geographic territory to reach enrollment goals
- Schedules and conducts on-campus and off-site information sessions/workshops and off-site recruiting events including college fairs and community college visits.
- Co-plan, coordinate, and host visit days for transfer students and transfer counselors.
- Implement student recruitment activities, including building relationships with prospects and applicants, maintaining correspondence (via telephone, mail and internet) and follow-up with individual students (over extended period of time), including admissions interviews.
- Facilitates the admission process: following up with prospects to assist in completing application, communicating with applicants to follow up with missing documents and evaluating files for a decision.
- Work with the Office of Academic Advisement to determine transferable classes for students.
- Prepares and analyzes written reports as needed or requested by the Associate Director and/or Dean of Admissions
- Performs other essential duties for the office of Enrollment Services and Admissions as necessary
Qualifications: - Bachelor's Degree required
- Minimum one year of professional work experience in higher education and prefer experience with transfer and/or adult learners
- Availability on some evenings and weekends
- Excellent written, oral and interpersonal communication skills
- Computer literacy with Internet applications, Microsoft Word, Excel, and PowerPoint
- Valid US Driver's License and good driving record required
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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