Marymount Manhattan

Staff Positions

  • Communications Coordinator

    Reporting to the Director of Public Relations and Marketing, the Communications Coordinator is responsible for coordinating media, marketing and public relations for the Marymount Manhattan College community and Institutional Advancement.

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Assist in developing and writing news pitches and press releases for distribution to local, regional and national media (print, television and radio) announcing      accomplishments of College community members, notable contributions,      scholarships and grant awards, special events and other news.
    • Search, gather and write media (print, television and radio) placements for the College; build and maintain detailed media clip report.
    • Coordinate, design, create and edit internal creative projects, including but not limited to, postcards, brochures and invitations.
    • Coordinate, design, create and edit internal creative projects, including but not limited to postcards, brochures, invitations, magazines and President’s Report.
    • Manage daily activity for College social media accounts (Facebook, Twitter and Instagram) and monitor daily activity.
    • Develop content for daily posting on all designated social media outlets, monitoring online competitor presences, and maintain posting schedules.
    • Partner with other departments to ensure proper online messaging and relevancy, ensuring consistency of messages across multiple networks.
    • Take photos as needed to incorporate into story pitches, press releases and other public relations efforts.
    • Assist with Web content (text and photos); collaborate with the Communications and Graphic Design Specialist to update Web pages including alumni, planned giving, parents, annual giving, and campaign Web pages.
    • Assist with posting news and events photo galleries and media placements; manage advancement-related pages on the Marymount Manhattan College web site.
    • Collect price estimates, invoices and work orders for creative projects, including but not limited to postcards, brochures and invitations.
    • Handle media requests; provide promotional and informational materials including press kits, photos, newsletters and brochures.
    • Provide assistance with promotion for special events such as faculty book signings, annual fundraisers, and informational panels.
    • Build and maintain working relationships with outside vendors including printers, graphic designers, and photographers; collect and record bids for various projects.
    • Ability to create, direct and execute social media initiatives.
    • Other duties as assigned.

    Education Requirements:

    • Bachelor’s degree required in English, journalism, public relations, broadcasting, mass communications or related field.

    Other Requirements:

    • Minimum of 3 years’ experience of working for a non-profit organization, preferably in higher education institution, with a strong understanding of best practices in media relations.
    • Exceptional writing and editing skills; knowledge of Associated Press and/or New York Times style; good understanding of journalism principles and techniques.
    • Strong verbal communication skills; ability to work collaboratively with all college constituents, including faculty and staff members students, alumni, donors and public relations and graphic design consultants.
    • Excellent organizational skills; ability to prioritize and handle multiple projects in order to meet deadlines.
    • Ability to work independently and maintain a high degree of professionalism and confidentiality.
    • Knowledge, understanding and ability to handle digital photography and knowledge of Adobe Photoshop.
    • Strong skills related to Microsoft Office programs (Word, Excel, Outlook); Adobe programs (Adobe Writer; Adobe Reader).
    • Outstanding computer skills.
    • Available to work occasional nights and weekends to cover special events.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Research Associate/Data Specialist

    As an integral team member, this position supports the activities of the Office of Institutional Research and Planning through the development and management of college databases and through the external and internal reporting of institutional data.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Develop and manage databases that support Institutional Research
      • Keep archival data on student enrollment, retention and other key variables
    • Plan, coordinate, and follow through to completion the process involved in the preparation and filing of state, federal, external and internal reports including
      • IPEDS, HEDS and other government reports
      • The College Board, US News and World Report and other external surveys
      • Internal college requests for data
    • Retrieve, validate and report data from Colleague/Datatel college database
      • Write queries to extract data  from the College’s database  system
      • Record, verify and report data with a very high degree of accuracy
    • Integrate information from the college’s information systems
      • Produce and maintain eFactbook  and dashboards of key college data
      • Compile data and convert into logical and manageable format for consumption by a broader audience
    • Handle multiple  tasks; prioritize, and meet deadlines
    • Other duties as assigned

    Education Requirements:

    • Bachelor’s degree in related field such as social sciences, mathematics/statistics, higher education or information technology/computer science

    Other Requirements:

    • Two years of experience in higher education administration preferred
    • Knowledge of relational databases and various report writing tools
      • Experience using SQL or related reporting software to query databases and extract data
      • Working knowledge of Unidata query tools; experience with Ellucian colleague a plus
    • High proficiency with Microsoft Office products, especially Excel
    • Demonstrated ability to effectively and efficiently work with large volumes of complex data
      • Understanding of data entry flow/recording problems impacting data reality
      • Understanding of the data as well as the reported data fields
    • Strong organizational skills including attention to detail, accuracy, multi-tasking,      prioritizing and meeting deadlines
    • Effective verbal and written communication skills
    • Congenial; able to work well as part of a team
    • Knowledge of institutional research processes and experiences within higher education a plus
    • A combination of education, experience, and training that would produce the required knowledge and abilities could be considered

     

     

    How To Apply:

      Please send resume and cover letter to:

      Human Resources

      Marymount Manhattan College

      221 East 71 Street

      New York, New York 10021

    hr@mmm.edu

     

  • Advancement Services Specialist

    Provides database support for fundraising programs, campaigns, and events of MMC’s Office of Institutional Advancement (IA).

     

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Maintain and manage Raiser’s Edge database and NetCommunity for IA, including identifying and correcting database problem areas such as address updates, missing or incomplete data, incorrect values, and duplicate records.
    • Process pledges, gifts, and acknowledgements
    • Improve and implement new database features.
    • Create professional quality fundraising and donor reports.
    • Generate reports, queries, and lists related to fundraising and stewardship, including mailing lists for publications and events.
    • Research constituents in database as well as other prospective donors to identify, qualify, and rate prospects to provide the necessary information to cultivate and      solicit major and planned gift prospects.
    • Train IA staff regarding appropriate use of Raiser’s Edge.
    • Facilitate internal communication of donor information.
    • Act as liaison for IA department, IT, and Business Office.
    • Duties as assigned to maintain and upgrade the Raiser’s Edge platform.
    • Serves as point person with our Raiser’s Edge account executive.

    Education Requirements:

    • Bachelor’s degree

    Other Requirements:

    • Experience with Raiser’s Edge database a must (including queries and imports)
    • 1-3 years fundraising/development experience – preferably in higher education
    • Experience with Microsoft Office Programs (Word, Excel, Outlook)
    • Familiarity with Crystal Reporting a plus
    • Written and oral communication skills
    • Comfort in word processing, spreadsheet and data entry
    • Interpersonal skills
    • Strong organizational ability and attention to detail
    • Ability to prioritize
    • Demonstrated ability to work independently and as part of a team
    • Comfort working in an often fast-paced and deadline-based environment

     

    How To Apply:

    Please send resume and cover letter to: 

    Human Resources 

    Marymount Manhattan College 

    221 East 71 Street 

    New York, New York 10021

    hr@mmm.edu

  • Administrative Assistant, Communication & Media Arts

    The Communication and Media Arts Administrative Assistant performs a variety of office support and/or secretarial duties for full and part-time professors, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, establishing and maintaining an archive of syllabi, making travel arrangements, processing forms, maintaining department social media profiles, maintaining department websites, performing data entry, and establishing and maintaining records electronically, hard copy, and online. Edits and proofreads documents to ensure accuracy. May perform duties involving simple mathematical calculations.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Performs a wide variety of typing assignments which are sometimes confidential in nature especially concerning Division and Department Chair business; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials, as well as doing online research.
    • Greets and directs Visitors,as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of Communication Arts department; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Serves as liaison between adjunct      instructors, full-time faculty, students and parents.
    • Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
    • Sorts, screens, and distributes incoming and outgoing mail; assist with mailing, prepares photocopies and facsimiles, and operates a variety of office equipment. Oversee the provision of technical support (when needed, as relates to Media Center and Mac Lab support)
    • Manage logistics of advisement (student schedules, forms), work with database to assist chair in managing course enrollment.
    • Maintain and distribute current student and alumni contact information, including promoting events and coordinating the alumni newsletter.
    • Assist with and attend special events.
    • Establishes, maintains, processes, and updates files, records, syllabi, certificates, and/or other documents.
    • Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
    • Orders, stocks, and distributes office supplies.
    • Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities, create and distribute expense reports related to searches, faculty expenses and department equipment, maintain day to day budget for Communication and Media Arts division.
    • May instruct and oversee the activities of student employees performing the same type of work.
    • Maintain department websites and social media profiles.
    • Performs miscellaneous job-related duties as assigned.

     

    Education/Experience Requirements:

    • High school diploma or GED with l to 3 years of experience directly related to the duties and responsibilities specified.

     

    Other Requirements:

    • Organizing and coordinating skills.
    • Ability to communicate effectively, both orally and in writing.
    • Ability to create, compose, and edit written materials.
    • Word processing and/or data entry skills.
    • Records maintenance skills.
    • Receptionist skills.
    • Skill in the use of operating basic office equipment, particularly computer equipment and the various software that goes into the running of an office.
    • Ability to understand and follow specific instructions and procedures.
    • Ability to maintain calendars and schedule appointments.
    • Knowledge of supplies, equipment, and/or services ordering and inventory control.
    • Ability to perform simple accounting procedures.
    • Ability to maintain confidentiality of records and information.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Administrative Assistant, Residence Life

    Assists with the overall administration of the Office of Residence Life. The position is primarily responsible for maintaining information about resident students; including room assignments and housing applications/contracts, and requires daily interaction with the Colleague information system.  The position supports the Director of Residence Life by providing assistance with administrative operations and provides clerical, customer service and computer support for the office in general, including word processing, reception, and generating reports and rosters.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Provides high-level, courteous, and helpful customer service for the Office of Residence Life and at times, the Division of Student Affairs: answering questions, making referrals, providing office forms, collecting information, and answering the phone.
    • Assists in the coordination of the student housing process.
    • Maintains and monitors resident related information in Colleague, internal documents, and student folders.
    • Maintains and updates files including: applications/contracts, medical forms, student files relating to judicial issues, personnel files, etc.
    • Assists in the management of student related invoicing.
    • Help track judicial sanctions, roommate conflicts, psychological issues and hall programming.
    • Help coordinate the administrative portions of student move-in and move–out.
    • Prepare and distribute: rosters, occupancy, deposit, meal plan, payment, and registration reports.  
    • Help coordinate early and late resident arrivals.
    • Process mid-semester and mid-year withdrawals in conjunction with other campus departments.
    • Assist the Residence Life staff with scheduling student meetings, daily correspondence, budgets and bookkeeping, and the daily operation of these departments.
    • Assist in the coordination of special events (open house, admission tours, etc.).
    • Maintain files, perform miscellaneous clerical work, oversee the requisition of office supplies and operation of the departmental computers and printers, train staff in appropriate use of office machines and systems, receive and distribute incoming mail, memoranda, packages, etc. to appropriate individuals.
    • Assist with paperwork and records relating to student workers.  Ensure that all student employees within the department have completed all federal and college employment forms before being granted work hours.  Track all work-study and student help funds for department and assist the staff with student payroll when necessary.
    • Assist in supervision of student workers at front desk, and serve as point of contact for inquiries by student staff.  Serve as front desk back-up when student workers are not present.
    • From time to time, may be asked to assist with other Student Affairs offices. 
    • Other duties as required.

    Education Requirements:

    • Bachelor’s degree.

    Other Requirements:

    • One to three years’ administrative experience. Experience in an academic environment is highly preferred.
    • Demonstrated proficiency in Microsoft Word, Excel and Outlook
    • Excellent oral and written communications skills
    • Excellent interpersonal and customer service skills
    • Extensive knowledge of general office procedures
    • Working knowledge of database software; knowledge of Datatel Colleague


     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Higher Education Opportunity Program (HEOP) Counselor/Coordinator

    The Higher Education Opportunity Program (HEOP) Counselor/Coordinator, under the supervision of the HEOP Director, provides academic and financial counseling to students of the program and oversees the daily operations of HEOP services offered by the college.

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Track student progress towards successful completion of degree in collaboration with other academic offices
    • Meet with students regularly to ensure that students are actively engaged in their      educational progress
    • Recruitment of HEOP eligible candidates
    • Assist in interviewing and selecting students for the HEOP program
    • Advise and assist students in creating semester schedules in accordance with degree requirements
    • Assist in the collection of data and preparation of budgets, proposals and reports
    • Help the Director to plan, coordinate and implement the Pre-Freshmen Summer Program
    • Understand and promote the goals and objectives of the HEOP programs throughout the MMC community and the metropolitan area
    • Supervise work study student assistants
    • Perform other duties as  assigned by the Director

     

    Education Requirements:

    • Bachelor’s degree required. Master’s degree in a related field such as counseling or higher education preferred.

     

    Other Requirements:

    • Minimum of two years related experience preferably in higher education, preferably in a field related to advising and/or counseling
    • Candidate must be flexible as position does require occasional evening and/or weekend hours and will also require travel throughout New York City
    • Ability to work collaboratively with faculty and administrators to support students’      success
    • Demonstrated commitment to increasing equity in and access to educational opportunities for diverse student body
    • Excellent communication and interpersonal skills
    • Fluency in Spanish preferred

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Part-Time Mailroom Clerk

    The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk will also assist Mailroom Coordinators at both 71st Street and the 55th Street Residence Hall. 

    • Pick up and sort incoming mail from the Post Office.
    • Assist in the sorting of  mail and delivery to all departments.
    • Work with the Mailroom Coordinator to complete all daily tasks.
    • Accept all incoming deliveries made via UPS, FedEx, etc., and scans all packages into the inbound tracking system, and delivers packages to respective departments.
    • Log all outgoing courier packages and contacts courier for pickup.
    • Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
    • Copier maintenance – check paper/staples/toner in designated copiers.
    • Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the Neotrak system and uploads all information into the system.
    • Assist the Mailroom Coordinator with other Mailroom duties as directed.
    • Act as backup when either the Mailroom Coordinator at the College or 55th Street Residence Hall is out.
    • Sort and places incoming mail in student’s respective mailbox
    • Cancel subscriptions for students no longer residing at Residence Hall
    • Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street Residence Hall
    • Other duties as defined by the Director of Administrative Services.

     

    Education Requirements:

    • High School diploma or equivalency.

     

    Other Requirements:

    • Understanding of USPS regulations helpful
    • Ability to lift packages up to approximately 50 lbs.
    • Prior Mailroom experience helpful.
    • Flexible hours Monday-Friday; some nights and weekends may be required

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu