Marymount Manhattan

Staff Positions

  • 08/12/14- Program Assistant (Bedford Hills Correctional Facility)

    This position is located inside Bedford Hills Correctional Facility (BHCF) and required working with inmate students and staff. The applicant must be cleared by the New York State Department of Corrections and Community Supervision (DOCCS) before he/she will be allowed to enter the facility. The DOCCS clearance process can take up to six weeks.

    The Assistant to the Bedford Hills College Program will work under the supervision of the Program Director in the on-site learning center. He/She will provide a variety of support services for the professors and students and entail working closely with the administrations of both facility and MMC to ensure the smooth operation of the College program.

    Cell phones and access to the internet are not permitted in the facility and communication with MMC and external environment must be done over the landline telephone. All paperwork sent to MMC is sent by mail and/or taken outside and scanned.

    As most classes are held during the evening from 6:30 pm-9:00 pm and since some tasks can only be completed outside the facility; the hours are flexible but may require some morning and evening hours. The schedule will be determined and arranged with the Program Director.

     

    Characteristic Duties & Responsibilities:

    • Maintenance of student records for MMC
    • Inventory for textbooks and tools for the program for BHCF
    • Semester scheduling of civilian and inmate tutors
    • Handling faculty requests for research materials
    • Helping organize special events such as graduation
    • Procuring paperwork for applicants to the College program and for new professors
    • Attend meetings at the facility and/or MMC
    • Resolve issues raised by students or professors
    • Process gate clearances
    • Distribute supplies and course materials to students

    Education Requirements:

    • Bachelor of Arts degree required

    Other Requirements:

    • Ability to accommodate flexible schedule
    • Excellent communication and interpersonal skills
    • Ability to work in a correctional facility setting
    • Must be detail-oriented as job entails significant paperwork
    • Must have a great work ethic and enthusiasm
  • 08/11/14 - Human Resources Coordinator

    The HR Coordinator provides significant and varied levels of HR support for the Assistant Director of HRIS, Benefits and Compensation and HR Department as a whole.  The job focuses upon data entry, data maintenance the creation of spreadsheet reports, managing Human Resources data and procedures.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Responsible for inputting and maintaining the College’s HR/PR system
    • Creates data tables, reports and related statistical materials that involve data entry from a variety of sources, and establishes, maintains, and updates files, records, certificates, and/or other documents.
    • Maintains file imaging system
    • Responsible for I9 maintenance
    • Assists the Assistant Director of HRIS/Benefits/Compensation in the TIAA-CREF audit
    • Assists in the planning and staffing of HR events
    • At times the position will act as liaison with other divisions of the college.
    • Other duties as assigned

    EDUCATION REQUIREMENTS:

    • Bachelor’s Degree

    OTHER REQUIREMENTS:

    • 1 to 3 years’ experience
    • Excellent command of MSWord and MS Excel
    • Ability to work efficiently in a multitasking environment and to exercise discretion      handling confidential matters and documents relating to salary, personnel files, disciplinary matters, financial records and reports
    • Must be willing to train in other Microsoft Office products including MS Outlook and MS PowerPoint
    • Must have technical skill – Experience in ADP is a plus

     

    How To Apply:

    Please send resume and cover letter to:

    Human Resources

    Marymount Manhattan College

    221 East 71 Street

    New York, New York 10021

    hr@mmm.edu

  • 07/28/14 - Master Carpenter

    This position reports to the Technical Director for the Theresa Lang Theatre and the Operations Director for the Division of the Fine and Performing Arts. Under the oversight of the faculty, Technical Director, and the Assistant Technical Director, this person will be responsible for the following:

    • Train stagecraft students in theatrical carpentry
    • When not overseeing students, will complete scenic carpentry and rigging projects
    • Enforce safe practices and procedures

    Education Requirements:

    • High school diploma or GED

    Other Requirements:

    • Be available to work Tuesday and Thursdays between 9:30 AM and 6:00 PM during the semester
    • Be available for all show strikes (two per semester)
    • Must be able to lift 50 lbs.
    • Must be able to provide basic instruction and oversight to students with limited to no experience in theatrical scene craft
    • Must have experience working in a theatrical scene shop (educational theatre experience preferred)
    • Must have experience in the fabrication of theatrical scenery
    • Must have knowledge of safe working practices related to carpentry, metal work and construction
    • Must be willing and able to work in fast paced environment overseeing multiple groups of students on different phases of projects
    • Ability to read floor plans and working drawings preferred
    • Knowledge of rigging operation and installation preferred
  • 07/22/14 - Part-Time Purchasing Clerk

    The Part-Time Purchasing Clerk prepares and processes purchase orders from requisitions received from departments, which are reviewed by the Administrative Services Coordinator or Purchasing Coordinator (or the Director of Administrative Services). Responsible for maintaining the purchasing filing system. 

    Note: This position is a temporary assignment.

    Duties & Responsibilities:

    • Prepares Requisition Checklist form for each requisition received. Ensures all requisitions are completed properly; notifies department if there is a problem.
    • Works with Purchasing Coordinator on all issues related to the processing of Purchase Orders.
    • Prepares purchase orders in Colleague for all goods and services needed.
    • Obtains the necessary approvals on purchase orders processed.
    • Sends out approved purchase orders to various vendors – by fax, mail or phone and obtain confirmation and makes appropriate copies for distribution.
    • Maintain filing system for purchase orders.
    • Follow up on orders as needed.
    • Provides backup when the Coordinator of Purchasing is out sick or on vacation.
    • Assists the Administrative Services Coordinator with various tasks within the department.
    • Assist in Mailroom when needed.
    • Other duties as requested by Director of Administrative Services.

    Education Requirements:

    • High School Diploma or equivalency.
    • One to two years’ experience in a purchasing environment.

    Other Requirements:

    • Understanding of mailroom function helpful. 
    • Strong computer and typing skills.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 07/21/14 - Academic Advisor

    The Academic Advisor, under the supervision of the Dean of Academic Advisement & Student Retention, will have primary responsibility for advising all probationary and academically at-risk students. He/she will also be responsible for advising new and continuing students on all academic policies, guidelines and requirements pertaining to the fulfillment of their degree programs.

    DUTIES AND RESPONSIBILITIES:

    • Conducting academic reviews each semester to identify students who are not in good standing, and therefore will be placed on academic probation.
    • Manage all aspects of the probationary program, including having at least one meeting per month with all probationary students.
    • Create academic plans for students who have failed to meet established thresholds for satisfactory academic progress, as defined under Federal Financial Aid guidelines
    • Register incoming degree students during the summer prior to the start of their first semester in the college
    • Provide support for faculty advisors through the timely provision of advisement information, consultation and training
    • Work collaboratively with various offices, including the Registrar, Admissions, Student Accounts, Financial Aid, Student Affairs, and Center for Academic Advancement, to further the objectives of academic advisement.
    • Work collaboratively with the Dean of Advisement and other administrators across the college to promote and implement student retention strategies.
    • Advise and assist new and continuing students with the selection of appropriate courses during registration periods.
    • Assist with the production and dissemination of advisement literature related to academic planning, curriculum requirements and other academic policies and procedures.
    • Advise new and continuing students on all academic policies, catalogue rules, regulations and other guidelines governing the fulfillment of their degree programs.
    • Perform periodic degree audits for individual students to assess and evaluate their current progress toward the satisfaction of their degree requirements
    • Prepare various customized reports for faculty advisors, divisional chairs and academic administrators
    • Conduct exit interviews with students seeking to withdraw permanently from the college.
    • Conduct periodic analysis of advisement-related data with the view of continuously improving our advisement delivery system.
    • Perform all other functions as assigned by the Dean of Academic Advisement & Student Retention.

     

    Education Requirements:

    • Master’s degree required

     

    Other Requirements:

    • 1 - 2 years of experience in the area of academic advisement preferred
    • Some college-level teaching experience preferred
    • Demonstrated skills in Microsoft Word and Excel is highly desired
    • Possess excellent oral and written communications skills
    • Demonstrate ability to work collaboratively with faculty, administrators and other staff members
    • Be able to make balanced judgments and decisions
    • Ability to work well with individuals from diverse economic, racial and ethnic backgrounds
    • Must work well within a team-oriented office environment 

     

    How To Apply:

    Please send resume and cover letter to:

    Human Resources

    Marymount Manhattan College

    221 East 71 Street

    New York, New York 10021

    hr@mmm.edu

  • 07/15/14 - Webmaster

    The Webmaster reports to the Director of Information Technology. The Webmaster works closely with the Institutional Advancement Communications department to maintain proper web structure, functionality and branding.

     

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Work closely with Institutional Advancement to maintain updates/proper structure and branding. Create the necessary frontend pages as needed, or establish them      in existing pages, using Live Whale content manager.
    • Add/Deactivate information from specific Webpages as needed using Live Whale content manager.
    • Manage the navigation links for proper access and sub-linking
    • Migrate the remaining active applications from TCL, HTML, XML, Wordpress, Visual Basic and JavaScript to PHP/MySQL. 
    • Communicate White/Live Whale issues to Institutional Advancement.
    • Migrate from current Portal to Ellucian’s SharePoint Portal. Maintain/Assist users with their portal presence.
    • Create/Modify/Remove pages for Ellucian’s Portal. Maintain functionality, structure and branding.
    • Clean up web directories as needed.
    • Debug issues that arise with the performance of the website
    • Maintain responsive design. Stay current on web’s latest technologies and make sure the site and its products/processes are multi-platform and mobile-friendly.
    • Test different browsers and ensure different electronic device models can access the web site.
    • Create/Assist/Modify web based forms. Admissions custom application must be current. Assist with the export of captured information. Automate processes where needed.
    • With the Applications Development Manager, maintain the backend processes
    • Working with the appropriate departments/individuals, assess user levels and permissions
    • Maintain/Modify the Course Listing to constantly meet the college’s need, including additional search functionality.

     

    Education Requirements:

    • Bachelor’s degree required and/or three to five years of related experience.

     

    Other Requirements:

    • General knowledge of web structure, HTML coding, word processing, and content management
    • JavaScript, Visual Basic, TCL, PHP, HTML, XML, ASPX and other scripting languages
    • Familiarity with SharePoint and Adobe Application Suite
    • Overall computer literacy in using file systems, office software, custom applications, etc.
    • Good keyboarding and organizational skills
    • Conscientious in completing and  tracking work projects
    • Ability to schedules own workload and meet deadlines
    • Good interpersonal, verbal and communication skills
    • Able to learn new skills as needed
  • 06/09/14 - Unix/Linux Systems Manager

    Reporting to the Director of Information Technology, this position provides vision, leadership and coordination for a comprehensive Unix/Linux network infrastructure, including hardware and software upgrades, security, backups and system growth.

    Characteristic Duties and Responsibilities:

    • Responsible for procuring, installing, configuring, and maintaining the Unix/Linux systems hardware and software. This will include servers, NAS, DMZ, and load-balancing hardware, as well as the structured communications to connect the systems hardware to servers, workstations and external resources.
    • Troubleshooting, maintenance of the campus infrastructure, management of security and backup systems, and planning for growth.
    • Assists in the selection and implementation of new business software tools.
    • Plans, analyzes, recommends, installs, and supports the Unix/Linux operating systems and other types of software.     
    • Develops and evaluates options in infrastructure planning to support new applications and technologies.
    • Performs capacity planning activities.
    • Analyzes server and systems activity and maintains performance monitoring systems as well as other software programs e.g., intrusion detection, virus scanning applications, vulnerabilities, and security patches.
    • Conducts product evaluations of upgraded or new hardware and software identifying strengths, weaknesses, and potential benefits.
    • Participates in the development of best practices, policies and procedures for use Unix/Linux infrastructure and then ensures implementation.
    • Establishes and maintains the user accounts and file sharing.
    • Supports and maintains the all web services, internally and externally.
    • Manages contracts and service vendors.
    • Establishes and maintains effective working relationships with supervisors, employees, and vendors.
    • Maintains constant communications with superiors.
    • Fulfills other technical duties as assigned by his/her supervisor.

    Minimum Requirements:

    • Bachelor’s degree in  Computer Science or related field with supervisory skills and with three years’ experience in systems administration and operating systems, or at least two years’ college or technical school training in a technical field required with certification and five years of progressively responsible related experience in systems administration, operating systems, DMZ, and systems security.     

    Other Requirements:

    • Microsoft proficient (SQL), and Unix/Linux proficient
    • Knowledge of current practices in management, computer systems, networking and technology
    • Familiar with a variety of field concepts, practices and procedures
    • Ability to make oral and written reports and presentations in a concise and effective manner
    • Ability to meet project deadlines
    • Experience working in an educational environment
    • Ability to handle a diverse set of responsibilities

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 05/13/14 - Internship Coordinator/Career Counselor

    The full-time Internship Coordinator/Career Counselor is responsible for providing career-related advisement and counseling to current students and recent alumni of the College. The Coordinator/Counselor is directly responsible for the Credit Internship Program. Other duties include:

    • Effective administration of academic credit Internship Program. Creating and maintaining database of current interns. Assisting in distribution and organization of assessment materials completed by students and internship site supervisors. Liaising with on-site supervisors.
    • Developing jobs and internships through coordinated visits to metro-area      employers.
    • Development and implementation of workshops on various and wide-ranging career topics such as resume and cover letter writing, interviewing, job search skills, networking and social media.
    • Assisting in development and implementation of programming assessments.      Creating, distributing and analyzing student surveys including the Graduate Exit Survey. Conducting ongoing needs assessments/surveys; collecting and reporting on data related to service delivery and outcomes. Analyzing and addressing unique issues and problems concerning career services and/or marketplace trends.
    • Meeting weekly with the Director to discuss upcoming events such  as career fairs; assess programming, performance goals and organization of  Career Services.
    • Provide students with guidance and information regarding career decision-making, self-assessment, career options, goal setting, career research, the job/internship search process and graduate school admissions including law school advisement.  Deliver a variety of career workshops and programs on such topics to help students prepare for successful transitions to careers and/or graduate school.
    • Initiate special programming and projects based upon the changing needs of students and relevant marketplace trends.
    • Establish new relationships with corporations and other organizations related to career services and internship  opportunities. Promote partnerships and play a key role in the College’s relationship with outside organizations.
    • Write and maintain specific sections of the Career Services web site and social media outlets, and contribute to office publications.
    • Collaborate with staff/faculty and other members of the College community and student organizations regarding strategic design and development of resources, programs/workshops; build effective partnerships through regular communication, collaboration, and consultation.

    Education Requirements:

    • Master’s degree in Career Development, Student Affairs, Higher Education or related field preferred or equivalent education/experience.

    Other Requirements:

    • 2-4 years of experience in a higher education setting.
    • Demonstrated experience providing career counseling to address a broad range of career/employment issues.
    • Experience designing and delivering career-related workshops and programs.
    • Knowledge of employer recruiting strategies, job market trends, occupational, career and employment information sources as well as the application process for      graduate and professional school.
    • Some knowledge of career development theory, counseling processes, career decision making, learning styles, and job search techniques.
    • An advanced understanding and ability to work with and serve individuals from      diverse backgrounds utilizing cross-cultural counseling skills.
    • Demonstrated skill in establishing effective working relationships with staff, faculty,      employers and alumni.
    • Experience and proficiency with incorporating the use of technology to deliver career services.
    • Excellent  writing, presentation, and organizational skills.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu