Marymount Manhattan

Staff Positions

  • 07/22/14 - Part-Time Purchasing Clerk

    The Part-Time Purchasing Clerk prepares and processes purchase orders from requisitions received from departments, which are reviewed by the Administrative Services Coordinator or Purchasing Coordinator (or the Director of Administrative Services). Responsible for maintaining the purchasing filing system. 

    Note: This position is a temporary assignment.

    Duties & Responsibilities:

    • Prepares Requisition Checklist form for each requisition received. Ensures all requisitions are completed properly; notifies department if there is a problem.
    • Works with Purchasing Coordinator on all issues related to the processing of Purchase Orders.
    • Prepares purchase orders in Colleague for all goods and services needed.
    • Obtains the necessary approvals on purchase orders processed.
    • Sends out approved purchase orders to various vendors – by fax, mail or phone and obtain confirmation and makes appropriate copies for distribution.
    • Maintain filing system for purchase orders.
    • Follow up on orders as needed.
    • Provides backup when the Coordinator of Purchasing is out sick or on vacation.
    • Assists the Administrative Services Coordinator with various tasks within the department.
    • Assist in Mailroom when needed.
    • Other duties as requested by Director of Administrative Services.

    Education Requirements:

    • High School Diploma or equivalency.
    • One to two years’ experience in a purchasing environment.

    Other Requirements:

    • Understanding of mailroom function helpful. 
    • Strong computer and typing skills.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 07/21/14 - Academic Advisor

    The Academic Advisor, under the supervision of the Dean of Academic Advisement & Student Retention, will have primary responsibility for advising all probationary and academically at-risk students. He/she will also be responsible for advising new and continuing students on all academic policies, guidelines and requirements pertaining to the fulfillment of their degree programs.

    DUTIES AND RESPONSIBILITIES:

    • Conducting academic reviews each semester to identify students who are not in good standing, and therefore will be placed on academic probation.
    • Manage all aspects of the probationary program, including having at least one meeting per month with all probationary students.
    • Create academic plans for students who have failed to meet established thresholds for satisfactory academic progress, as defined under Federal Financial Aid guidelines
    • Register incoming degree students during the summer prior to the start of their first semester in the college
    • Provide support for faculty advisors through the timely provision of advisement information, consultation and training
    • Work collaboratively with various offices, including the Registrar, Admissions, Student Accounts, Financial Aid, Student Affairs, and Center for Academic Advancement, to further the objectives of academic advisement.
    • Work collaboratively with the Dean of Advisement and other administrators across the college to promote and implement student retention strategies.
    • Advise and assist new and continuing students with the selection of appropriate courses during registration periods.
    • Assist with the production and dissemination of advisement literature related to academic planning, curriculum requirements and other academic policies and procedures.
    • Advise new and continuing students on all academic policies, catalogue rules, regulations and other guidelines governing the fulfillment of their degree programs.
    • Perform periodic degree audits for individual students to assess and evaluate their current progress toward the satisfaction of their degree requirements
    • Prepare various customized reports for faculty advisors, divisional chairs and academic administrators
    • Conduct exit interviews with students seeking to withdraw permanently from the college.
    • Conduct periodic analysis of advisement-related data with the view of continuously improving our advisement delivery system.
    • Perform all other functions as assigned by the Dean of Academic Advisement & Student Retention.

     

    Education Requirements:

    • Master’s degree required

     

    Other Requirements:

    • 1 - 2 years of experience in the area of academic advisement preferred
    • Some college-level teaching experience preferred
    • Demonstrated skills in Microsoft Word and Excel is highly desired
    • Possess excellent oral and written communications skills
    • Demonstrate ability to work collaboratively with faculty, administrators and other staff members
    • Be able to make balanced judgments and decisions
    • Ability to work well with individuals from diverse economic, racial and ethnic backgrounds
    • Must work well within a team-oriented office environment 

     

    How To Apply:

    Please send resume and cover letter to:

    Human Resources

    Marymount Manhattan College

    221 East 71 Street

    New York, New York 10021

    hr@mmm.edu

  • 07/15/14 - Webmaster

    The Webmaster reports to the Director of Information Technology. The Webmaster works closely with the Institutional Advancement Communications department to maintain proper web structure, functionality and branding.

     

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Work closely with Institutional Advancement to maintain updates/proper structure and branding. Create the necessary frontend pages as needed, or establish them      in existing pages, using Live Whale content manager.
    • Add/Deactivate information from specific Webpages as needed using Live Whale content manager.
    • Manage the navigation links for proper access and sub-linking
    • Migrate the remaining active applications from TCL, HTML, XML, Wordpress, Visual Basic and JavaScript to PHP/MySQL. 
    • Communicate White/Live Whale issues to Institutional Advancement.
    • Migrate from current Portal to Ellucian’s SharePoint Portal. Maintain/Assist users with their portal presence.
    • Create/Modify/Remove pages for Ellucian’s Portal. Maintain functionality, structure and branding.
    • Clean up web directories as needed.
    • Debug issues that arise with the performance of the website
    • Maintain responsive design. Stay current on web’s latest technologies and make sure the site and its products/processes are multi-platform and mobile-friendly.
    • Test different browsers and ensure different electronic device models can access the web site.
    • Create/Assist/Modify web based forms. Admissions custom application must be current. Assist with the export of captured information. Automate processes where needed.
    • With the Applications Development Manager, maintain the backend processes
    • Working with the appropriate departments/individuals, assess user levels and permissions
    • Maintain/Modify the Course Listing to constantly meet the college’s need, including additional search functionality.

     

    Education Requirements:

    • Bachelor’s degree required and/or three to five years of related experience.

     

    Other Requirements:

    • General knowledge of web structure, HTML coding, word processing, and content management
    • JavaScript, Visual Basic, TCL, PHP, HTML, XML, ASPX and other scripting languages
    • Familiarity with SharePoint and Adobe Application Suite
    • Overall computer literacy in using file systems, office software, custom applications, etc.
    • Good keyboarding and organizational skills
    • Conscientious in completing and  tracking work projects
    • Ability to schedules own workload and meet deadlines
    • Good interpersonal, verbal and communication skills
    • Able to learn new skills as needed
  • 07/01/14 - Administrative Assistant

    The Sciences Administrative Assistant performs a variety of office support and/or secretarial duties for full and part-time professors, duties such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, establishing and maintaining an archive of syllabi, processing forms, performing data entry, and establishing and maintaining records electronically, hard copy (if needed), and online. Edits and proofreads documents to ensure accuracy. May perform duties involving simple mathematical calculations, particularly as it pertains to the Science division’s budget.

     

    • Perform a wide variety of typing assignments which are sometimes confidential in nature especially concerning Department Chair business; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials, as well as doing online research.
    • Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of the Division of the Sciences; accepts, screens, and routes telephone calls;      maintains log of inquiries as required. Serves as liaison between adjunct      instructors, full-time faculty, students, and parents.
    • Performs a range of staff and/or operational support activities; handles all the paperwork for the hiring of adjunct instructors and student workers in a timely      fashion.  Informs the Division Chair when students are cleared to start working. May serve as a liaison with other departments on basic administrative and/or operational matters.
    • Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining the Division Chair’s schedule. 
    • Maintain and update files, records and other documents for all the four departments of the Division, including course syllabi and adjunct information files.
    • Is responsible for routine maintenance around the office. Orders, stocks, and distributes office supplies.
    • Sort, screen and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
    • Prepare course schedule and office hours of the faculty for the Division’s bulletin board for students and faculty use and contact information for faculty each      semester.
    • Create Course Offerings Grids/Templates for Chairperson during schedule preparation and assist the Chairperson with the schedule production.
    • Perform basic and routine bookkeeping functions which may involve simple billing and cash receipt activities, create and distribute expense reports related to searches, faculty expenses and department equipment, maintain day to day budget for the Division of the Sciences, including department-specific grants.
    • Maintain Division and  department websites
    • Performs miscellaneous job-related duties as assigned.

     

    Education Requirements:

    • Bachelor’s degree with 1 to 3 years’ experience directly related to the duties and responsibilities specified.

     

    Other Requirements:

    • Ability to communicate effectively, both orally and in writing
    • Ability to maintain  confidentiality of records and information
    • Ability to understand and follow specific instructions and procedures
    • Organizing and coordinating skills
    • Records maintenance skills
    • Receptionist skills
    • Skill in the use of operating basic office equipment particularly computer equipment and the various software that go into the running of an office (such as Microsoft      Office Suite)
    • Knowledge of supplies, equipment, and or services ordering
    • Ability to perform simple accounting procedures
    • Ability to maintain calendars and schedule appointments

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 06/09/14 - Unix/Linux Systems Manager

    Reporting to the Director of Information Technology, this position provides vision, leadership and coordination for a comprehensive Unix/Linux network infrastructure, including hardware and software upgrades, security, backups and system growth.

    Characteristic Duties and Responsibilities:

    • Responsible for procuring, installing, configuring, and maintaining the Unix/Linux systems hardware and software. This will include servers, NAS, DMZ, and load-balancing hardware, as well as the structured communications to connect the systems hardware to servers, workstations and external resources.
    • Troubleshooting, maintenance of the campus infrastructure, management of security and backup systems, and planning for growth.
    • Assists in the selection and implementation of new business software tools.
    • Plans, analyzes, recommends, installs, and supports the Unix/Linux operating systems and other types of software.     
    • Develops and evaluates options in infrastructure planning to support new applications and technologies.
    • Performs capacity planning activities.
    • Analyzes server and systems activity and maintains performance monitoring systems as well as other software programs e.g., intrusion detection, virus scanning applications, vulnerabilities, and security patches.
    • Conducts product evaluations of upgraded or new hardware and software identifying strengths, weaknesses, and potential benefits.
    • Participates in the development of best practices, policies and procedures for use Unix/Linux infrastructure and then ensures implementation.
    • Establishes and maintains the user accounts and file sharing.
    • Supports and maintains the all web services, internally and externally.
    • Manages contracts and service vendors.
    • Establishes and maintains effective working relationships with supervisors, employees, and vendors.
    • Maintains constant communications with superiors.
    • Fulfills other technical duties as assigned by his/her supervisor.

    Minimum Requirements:

    • Bachelor’s degree in  Computer Science or related field with supervisory skills and with three years’ experience in systems administration and operating systems, or at least two years’ college or technical school training in a technical field required with certification and five years of progressively responsible related experience in systems administration, operating systems, DMZ, and systems security.     

    Other Requirements:

    • Microsoft proficient (SQL), and Unix/Linux proficient
    • Knowledge of current practices in management, computer systems, networking and technology
    • Familiar with a variety of field concepts, practices and procedures
    • Ability to make oral and written reports and presentations in a concise and effective manner
    • Ability to meet project deadlines
    • Experience working in an educational environment
    • Ability to handle a diverse set of responsibilities

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 06/03/14 - Part-Time Program Assistant

    The Program Assistant is primarily responsible for the development of a comprehensive diversity program series based on student development principles for a multicultural student population. Responsibilities include developing the yearly diversity program calendar in conjunction with two key student groups, overseeing the operations of the student space and advising student leaders as needed.  The position will work closely with the Director and Assistant Director, other student affairs departments and academic departments.  The Program Assistant will also assist in the coordination of major College events such as New Student Orientation, Homecoming, and Commencement. This is a part-time position and reports to the Assistant Dean and Director. Some nights and weekends will be required.

    • Coordinate and execute Diversity programming
    • Oversee daily operations of Student Organization Suite (SOS)
    • Enforce policies and regulate SOS office climate
    • Conduct assessment of all Student Development Activities initiatives
    • Staff annual trip to National Association of Campus Activities Convention and Community Service Trip
    • Advise and support Marymount Manhattan College Yearbook organization
    • Oversee annual volleyball tournament
    • Staff office events, Campus Activities Board events, and club events, as needed 
    • Late evening and weekend hours may be required
    • Assist with planning of major campus events including Orientation, MMC Week and Commencement
    • Other duties as assigned

    Education Requirements:

    • Bachelor’s degree required     

    Other Requirements:

    • Candidate needs to have skills in the area of student advising, development and programming. 
    • Experience in working with diverse student groups preferred. 
    • Must also have excellent written and oral communication skills.
    • Candidate must be a self-starter and able to network effectively with students, staff and faculty.

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 05/21/14 - Part-Time Mailroom Clerk

    The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk will also assist Mailroom Coordinators at both 71st Street and the 55th Street Residence Hall. 

    • Pick up and sort incoming mail from the Post Office.
    • Assist in the sorting of  mail and delivery to all departments.
    • Work with the Mailroom Coordinator to complete all daily tasks.
    • Accept all incoming deliveries made via UPS, FedEx, etc., and scans all packages into the inbound tracking system, and delivers packages to respective departments.
    • Log all outgoing courier packages and contacts courier for pickup.
    • Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
    • Copier maintenance – check paper/staples/toner in designated copiers.
    • Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the Neotrak system and uploads all information into the system.
    • Assist the Mailroom Coordinator with other Mailroom duties as directed.
    • Act as backup when either the Mailroom Coordinator at the College or 55th Street Residence Hall is out.
    • Sort and places incoming mail in student’s respective mailbox
    • Cancel subscriptions for students no longer residing at Residence Hall
    • Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street Residence Hall
    • Other duties as defined by the Director of Administrative Services.

     

    Education Requirements:

    • High School diploma or equivalency.

     

    Other Requirements:

    • Understanding of USPS regulations helpful
    • Ability to lift packages up to approximately 50 lbs.
    • Prior Mailroom experience helpful.
    • Flexible hours Monday-Friday; some nights and weekends may be required

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 05/13/14 - Career Counselor

    The full-time Career Counselor is responsible for providing career-related advisement and career counseling to current students and recent alumni of the College. Other duties include:

    • Advising students on resume writing, cover letters, interview skills, job search strategies and other career-related topics.
    • Assisting in development and delivery of workshops on various career topics such as networking, social media in the job search, and majors to careers and time management.
    • Managing MMC Career Connection database of jobs, internships and volunteer positions.
    • Assisting in implementation of programming assessments. Creating, distributing and analyzing student surveys including the Graduate Exit Survey.
    • Meeting weekly with Director and Internship Coordinator to discuss upcoming events such as career fairs, assess programming, performance goals and organization of Career Services.
    • Assessing students’ values and interests using career inventories in order to provide advisement on career paths and professional development.
    • Working with pre-professional student clubs to provide assistance with programming, professional development and graduate school information.
    • Communicating effectively with all constituencies within the College.

    Education Requirements:

    • Master’s degree preferred

    Other Requirements:

    • 1-2 years of experience in a higher education setting.
    • Experience working with students and understanding of issues related to careers and internships in a college or university setting helpful.
    • Excellent oral and written communication and presentation skills desired.
    • Proficiency with MS Word, Excel, PowerPoint, Prezi and various social media required.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

     

  • 05/13/14 - Internship Coordinator/Career Counselor

    The full-time Internship Coordinator/Career Counselor is responsible for providing career-related advisement and counseling to current students and recent alumni of the College. The Coordinator/Counselor is directly responsible for the Credit Internship Program. Other duties include:

    • Effective administration of academic credit Internship Program. Creating and maintaining database of current interns. Assisting in distribution and organization of assessment materials completed by students and internship site supervisors. Liaising with on-site supervisors.
    • Developing jobs and internships through coordinated visits to metro-area      employers.
    • Development and implementation of workshops on various and wide-ranging career topics such as resume and cover letter writing, interviewing, job search skills, networking and social media.
    • Assisting in development and implementation of programming assessments.      Creating, distributing and analyzing student surveys including the Graduate Exit Survey. Conducting ongoing needs assessments/surveys; collecting and reporting on data related to service delivery and outcomes. Analyzing and addressing unique issues and problems concerning career services and/or marketplace trends.
    • Meeting weekly with the Director to discuss upcoming events such  as career fairs; assess programming, performance goals and organization of  Career Services.
    • Provide students with guidance and information regarding career decision-making, self-assessment, career options, goal setting, career research, the job/internship search process and graduate school admissions including law school advisement.  Deliver a variety of career workshops and programs on such topics to help students prepare for successful transitions to careers and/or graduate school.
    • Initiate special programming and projects based upon the changing needs of students and relevant marketplace trends.
    • Establish new relationships with corporations and other organizations related to career services and internship  opportunities. Promote partnerships and play a key role in the College’s relationship with outside organizations.
    • Write and maintain specific sections of the Career Services web site and social media outlets, and contribute to office publications.
    • Collaborate with staff/faculty and other members of the College community and student organizations regarding strategic design and development of resources, programs/workshops; build effective partnerships through regular communication, collaboration, and consultation.

    Education Requirements:

    • Master’s degree in Career Development, Student Affairs, Higher Education or related field preferred or equivalent education/experience.

    Other Requirements:

    • 2-4 years of experience in a higher education setting.
    • Demonstrated experience providing career counseling to address a broad range of career/employment issues.
    • Experience designing and delivering career-related workshops and programs.
    • Knowledge of employer recruiting strategies, job market trends, occupational, career and employment information sources as well as the application process for      graduate and professional school.
    • Some knowledge of career development theory, counseling processes, career decision making, learning styles, and job search techniques.
    • An advanced understanding and ability to work with and serve individuals from      diverse backgrounds utilizing cross-cultural counseling skills.
    • Demonstrated skill in establishing effective working relationships with staff, faculty,      employers and alumni.
    • Experience and proficiency with incorporating the use of technology to deliver career services.
    • Excellent  writing, presentation, and organizational skills.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • 04/03/14 - Junior Financial Analyst

    The Junior Financial Analyst performs financial reporting and analysis of accounting information and assists in routine financial operations. The Junior Financial Analyst will also provide administrative support to Business Office operations and assist in annual audits and tax filing preparations.  

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Responsible for preparation of Cash flow reports
    • Assist in the analysis of A/R sub-ledger aging reports and A/R sub-ledger monthly reconciliation
    • Post biweekly payroll allocations and fringe benefits
    • Assist in the preparation of 990 tax return for the college
    • Assist in the processing of daily Institutional Advancement contributions and reconciliation
    • Assist with annual review of fixed asset additions.
    • Responsible for working with independent auditors throughout the year (financial, A-133, 403B Pension, and workers comp)
    • Assist with the analysis of the union negotiations proposals
    • Preparation of budget entries, general ledger, and encumbrance journal entries
    • Preparation of various general ledger account reconciliations
    • Assist in the accounts payable check and ACH processing uploads to banking system
    • Manage monthly Corporate and Purchasing Card reconciliation and bill payment
    • Assist with School Store Financial Management
    • Process weekly food service activity tracking and bill payment
    • Manage College’s abandoned property review, processing and NY State audit process
    • Responsible for assisting with reviewing internal procedures and updating procedure manuals
    • Performs miscellaneous job related duties as assigned by Assistant Controller, Controller, and EVP

     

    MINIMUM QUALIFICATIONS:

    • Bachelor’s degree with a major in accounting, finance or a Bachelor’s degree with advanced accounting coursework.
    • Excel spreadsheet experience
    • Knowledge of Colleague and Access is helpful

     

    How To Apply:

    Please send resume and cover letter to:

    Human Resources

    Marymount Manhattan College

    221 East 71 Street

    New York, New York 10021

    hr@mmm.edu