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Staff Positions

  • Assistant to Vice President for Institutional Advancement

    POSITION DESCRIPTION:

    The assistant will provide the highest level of support to the Vice President for Institutional Advancement.

      CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Assist the Vice President for Institutional Advancement with the daily administration of the office.
    • During heavy travel/appointment season, in the Vice President’s absence, the administrative assistant is responsible for maintaining the overall office operations.
    • Interface with all constituencies of the College including alumni, donors, faculty, trustees, and staff.  Greet visitors and be able to direct guests in an appropriate manner.
    • Compose and edit complex correspondence, and assist with mailings.
    • Coordinate travel arrangements and day-to-day scheduling and calendar for the VP.
    • Maintain IA general calendar of events, meetings, and appointments.
    • Coordinate and facilitating office activities and operations including ordering of supplies, conference room scheduling, and facilities management.
    • Answer phones, sort mail, fax and copy as needed; create and maintain files, records, and lists that may contain confidential information.
    • Prepare expense reports and purchase orders while effectively monitoring the department budget.
    • Reconcile monthly American Express/Visa/MasterCard statements for IA cardholders.
    • Assist with the preparation and submission of financial reports and other requested documents for the VP and Institutional Advancement staff.
    • Prepare and distribute materials for regular Fundraising and Resources Board Committee Meetings.  Attend the meetings and take minutes.
    • Assist with logistical organization of special events.
    • Maintain current knowledge of College policies and procedures.
    • Oversee student workers.
    • Other duties as assigned.

     

    EDUCATION REQUIREMENTS:

    • Bachelor’s degree preferred

     

    OTHER REQUIREMENTS:

    ·         2+ years’ experience in an office setting, including at least 2 years providing support to senior level management

    ·         Significant experience with Microsoft Office programs (Word, PowerPoint, Excel, Outlook)

    ·         Excellent oral and written communication, telephone, and interpersonal skills

    ·         Exceptional time management and organizational skills; ability to multi-task while remaining goal-focused

    ·         Ability to work under pressure, prioritize, meet deadlines and produce quality, detail-oriented work

    ·         Capacity to serve as the outward face of the IA office, greeting internal and external visitors and callers with a friendly, professional, and high-energy disposition

    ·         Proficiency with fund raising database programs (Raiser’s Edge) is a plus

    ·         Respect the confidentiality of the information that the Office of Institutional Advancement works with on a daily basis

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • CityEdge Coordinator/Career Counselor

    The full-time grant funded CityEdge Coordinator/Career Counselor position is responsible for providing career support related to advisement and career counseling to current students, focusing on all aspects of CityEdge Programming. Other duties include:

     

    ·        Advising students on resume writing, cover letters, interview skills, job search strategies and other career-related topics.

    ·        Assisting students with CareerLab, MMC’s 4 year professional development plan through CityEdge initiatives.

    ·        Assisting in development and delivery of CityEdge workshops on various career topics such as networking, social media in the job search, majors to careers and time management.

    ·        Assisting in the management of the MMC Career Connection database of jobs, internships and volunteer positions.

    ·        Assisting in implementation of programming assessments. Creating, distributing and analyzing student surveys including the Graduate Exit Survey.

    ·        Working with pre-professional student clubs to provide assistance with programming, professional development and graduate school information.

    ·        Communicating effectively with all constituencies within the College.

    ·        Marketing Career Services and CityEdge events using multiple social media platforms.

    ·        Support the planning and execution of college-wide events such as career fairs and MMC’s Career Summit.

    ·        Updating and cultivating alumni success stories and current internship stories for college-wide marketing.

    ·        Maintaining and updating the Career Services webpage using LiveWhale.

    ·        Supporting the maintenance of lists of jobs and internships for current students and recent graduates.

    ·        Assisting in the planning of employer events such as information sessions, site visits and tabling.

    ·        Ability to multitask between a variety of projects simultaneously.

    ·        Work with multiple offices in presenting MMC’s CityEdge programs each semester.

    ·        Other duties as assigned.

     

    Education Requirements:

    • Bachelor’s degree

     

    Other Requirements:

    • Experience in a higher education Career Services setting is preferred.
    • Excellent oral and written communication and presentation skills desired.
    • Proficiency with MS Word, Excel, PowerPoint, and various social media required.

     

     Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Development Associate

     

    Essential Job Function

    Reporting jointly to the Director of Corporate, Foundation, and Faculty Partnerships and the Director of Advancement Services, the Development Associate will provide support to the Office of Institutional Advancement in all administrative aspects of its development operation.

     

    Characteristic Duties and Responsibilities

    Institutional Fundraising Support

    • Under the direction of the Director of Corporate, Foundation, and Faculty Partnerships, perform prospect research and develop strategies to initiate contact with prospects
    • Manage the scholarship distribution list and draft stewardship letters for scholarship donors
    • Support tracking of the annual fundraising calendar of grant deadlines, cultivation and stewardship planning activities, and donor communications
    • Edit and help draft written solicitations and other fundraising collateral
    • Assist in mailings and other administrative support for the fundraising team as assigned

     

    Advancement Services Support
    • Under the direction of the Director of Advancement Services, add and edit constituent and fundraising data in Raiser’s Edge
    • Transfer prospect research and fundraising contact report data in the Raiser’s Edge from various sources
    • Produce and provide the reports and supporting documentation for the weekly fundraising team meeting
    • Monitor and improve the data integrity of all fundraising information in Raiser’s Edge; manage routine data enrichment and cleansing updates as scheduled
    • Serve as the key point person for providing and tracking stewardship efforts with Annual Fund and Institutional donors. Assist with the production and tracking of stewardship materials and activity for major donors
    • On an as-needed basis, process donations and generate acknowledgement letters accurately and in a timely fashion

     

    General Duties

    • Assist as directed on programs that support The Fund for Marymount Manhattan, such as giving days, phone-a-thons, and the Senior Marshals program
    • Monitor and manage expenses as directed
    • Assist with office administrative tasks as needed
    • Occasional evening and weekend work is required
    • Other tasks as assigned

     

     Qualifications

    • Bachelor’s degree
    • Minimum experience: 2 years
    • Proficiency with Raiser’s Edge strongly preferred
    • Experience in an office setting, with experience as an employee at an educational institution preferred
    • Excellent interpersonal, oral, and written communication skills
    • Experience with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
    • Excellent time management and organizational skills, and the ability to multi-task while remaining goal-focused
    • Ability to prioritize tasks, work to deadline, collaborate with many different personalities, and produce quality work with attention to detail

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Student Financial Services Representative

    Essential Job Function

    The Student Financial Service Representative is the College’s initial customer service contact between students, their parents, and three key student service areas: Registration and Records (Registrar), Student Accounts (Bursar) and Student Aid (Financial Aid). The position is located in the College’s “one-stop” Center for Student Services, and involves heavy daily contact with students, both by telephone and in person. The Representative addresses general inquiries about a multitude of student concerns that include but are not limited to: registration procedures, financial aid forms, deadlines, and requirements, requests for transcripts and student records, and inquiries regarding student invoices, payment plans and loans. The position requires some data entry, verifies different types of information, and refers less routine and more complex matters to the appropriate area. The position requires prompt, reliable, accurate and personalized service. The environment is fast-paced and lively.

    Characteristic Duties & Responsibilities 

    • Provide cross-functional services in the areas of student accounts, financial aid, and registration.
    • Advise, investigate, problem-solve, and resolve questions and issues from prospective and current students, alumni, parents, faculty, and staff.
    • Advise, investigate, problem-solve and resolve questions and issues from students about their student accounts and the registration process.
    • Guide and assist students by providing general financial counseling.
    • Advise and explain to students and parents, with in-depth financial aid questions, their FAFSA application. Explain financial aid eligibility and disbursement of aid, verification processes, different aid options, as well as cost of attendance and estimated family contribution.
    • Maintain up-to-date knowledge of college policies, procedures, and programs.
    • Adhere to a strong customer service orientation and work proactively with other support offices, especially academic advising and admissions, to best serve students.
    • Perform other duties as assigned by the Student Financial Services Supervisor.

    Requirements

    • 1-2 years’ experience in a financial services office preferred; additional college or university student service experience is preferred. Experience in College student accounts, financial aid or registration is favorable.
    • Strong customer-service orientation, experience, and skills.
    • Demonstrated commitment to improving service delivery and student satisfaction.
    • Willingness to work in an environment that fosters team solutions to problems that cross departmental and/or functional lines.
    • Ability to communicate well, both orally and in writing.
    • Ability to maintain confidentiality of records and information.

    The incumbent should:

    • Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.
    • Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.
    • Possess computer skills that include a good working knowledge of MS Word and MS Excel and the ability to accurately post student related data to the College’s student information system.
    • Possess excellent written and oral communication skills along with an ability to work cooperatively and collegially within a diverse, people-oriented environment.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

     https://workforcenow.adp.com/jobs/apply/posting.html?client=mmmedu&jobId=74693&lang=en_US&source=CC3

     

  • Studio Monitor

    Essential Job Function

    The role of the Studio Monitor is twofold: the Monitor checks IDs for all persons entering the studios, maintaining the level of security; and the Monitor acts as an extension of the FAPA Operations Director in that they periodically check on the facilities and report on any needed repairs, cleanings, etc., as well as standing in for the FAPA Operations Director in resolving rehearsal scheduling issues.

     

    Characteristic Duties & Responsibilities:

    • Check ID cards of all persons entering building
    • Check ID of guests and sign them in/out
    • Monitor security cameras from desk via laptop
    • Control access to storage room for AV equipment
    • Check online calendars to settle rehearsal space booking disputes
    • Report injuries to Campus Security and FAPA Operations Director
    • Report facilities issues to FAPA Operations Director

     

    Education Requirements:

    • Bachelor’s degree preferred, high school diploma or equivalent required

     

    Other Requirements:

    • Availability on Wednesdays, 12-6pm. Possibility to pick up other 12-6pm shifts on weekdays as available.
    • Good communications skills.
    • Computer proficiency w/MS Office, especially Outlook.

     

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Vice President for Institutional Advancement