Marymount Manhattan

Staff Positions

  • Help Desk/Data Entry Assistant

    The Help Desk/Data Entry Assistant works with Information Technology’s hotlines providing prompt, courteous service and the routing of calls appropriately. The individual will be responsible for maintaining data information within Track-IT, Colleague and/or other institutional applications. Additional responsibilities include responding to hardware/software problems and/or questions related to End-User Support including all areas of the institution.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Answers calls in timely and courteous manner
    • Troubleshoot, record, and transfer calls to appropriate locations
    • Assists with the maintenance of the telephone directory and call detail records
    • Assists in performing moves, adds, and changes to telecommunications
    • Assists with user training
    • Assists with documentation, user problems, resolution, and new solutions for future reference using Help Desk tools and other resources
    • Provides first level intervention and assistance. Provide assistance, re-route user problems to Technical, Colleague, and/or other support groups within Information Technology department, as necessary
    • Provide assistance to students at the Residence Halls
    • Installation, update and monitoring of application on workstations
    • Provide assistance to the Technicians
    • Provide data entry assistance with Colleague and/or other institution applications
    • Maintain Track-IT work orders
    • Under supervision, perform system imaging and system restoration from an image
    • Perform miscellaneous job-related duties as assigned by supervisors and directors

     

    Education & Experience Requirements:

    • Associate’s degree and/or MCP with two years’ experience to the duties and responsibilities specified

     

    Other Requirements:

    • Knowledge of network connections and facilities
    • Ability to maintain and troubleshoot computer network hardware, software, and peripherals
    • Knowledge of Windows 7/8, MS Office, Ghost imaging, AV software packages and database applications. Knowledge of Intel/MAC hardware and peripherals.
    • Ability to establish and maintain effective working relationships
    • Knowledge of current technological developments/trends.
    • A warm and pleasant manner
    • Strong communication skills
    • Ability to handle multiple tasks
    • Ability to deliver customer service to users with various levels of computer/telecom knowledge

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Junior Financial Analyst

    The Junior Financial Analyst performs financial reporting and analysis of accounting information and assists in routine financial operations. The Junior Financial Analyst will also provide administrative support to Business Office operations and assist in annual audits and tax filing preparations.  

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Responsible for preparation of Cash flow reports
    • Assist in the analysis of A/R sub-ledger aging reports and A/R sub-ledger monthly reconciliation
    • Post biweekly payroll allocations and fringe benefits
    • Assist in the preparation of 990 tax return for the college
    • Assist in the processing of daily Institutional Advancement contributions and reconciliation
    • Assist with annual review of fixed asset additions.
    • Responsible for working with independent auditors throughout the year (financial, A-133, 403B Pension, and workers comp)
    • Assist with the analysis of the union negotiations proposals
    • Preparation of budget entries, general ledger, and encumbrance journal entries
    • Preparation of various general ledger account reconciliations
    • Assist in the accounts payable check and ACH processing uploads to banking system
    • Manage monthly Corporate and Purchasing Card reconciliation and bill payment
    • Assist with School Store Financial Management
    • Process weekly food service activity tracking and bill payment
    • Manage College’s abandoned property review, processing and NY State audit process
    • Responsible for assisting with reviewing internal procedures and updating procedure manuals
    • Performs miscellaneous job related duties as assigned by Assistant Controller, Controller, and EVP

     

    The Junior Financial Analyst performs financial reporting and analysis of accounting information and assists in routine financial operations. The Junior Financial Analyst will also provide administrative support to Business Office operations and assist in annual audits and tax filing preparations. 

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Responsible for preparation of Cash flow reports
    • Assist in the analysis of A/R sub-ledger aging reports and A/R sub-ledger monthly reconciliation
    • Post biweekly payroll allocations and fringe benefits
    • Assist in the preparation of 990 tax return for the college
    • Assist in the processing of daily Institutional Advancement contributions and reconciliation
    • Assist with annual review of fixed asset additions.
    • Responsible for working with independent auditors throughout the year (financial, A-133, 403B Pension, and workers comp)
    • Assist with the analysis of the union negotiations proposals
    • Preparation of budget entries, general ledger, and encumbrance journal entries
    • Preparation of various general ledger account reconciliations
    • Assist in the accounts payable check and ACH processing uploads to banking system
    • Manage monthly Corporate and Purchasing Card reconciliation and bill payment
    • Assist with School Store Financial Management
    • Process weekly food service activity tracking and bill payment
    • Manage College’s abandoned property review, processing and NY State audit process
    • Responsible for assisting with reviewing internal procedures and updating procedure manuals
    • Performs miscellaneous job related duties as assigned by Assistant Controller, Controller, and EVP

     

    Education Requirements:

    • Bachelor’s degree with a major in accounting, finance or a Bachelor’s degree with advanced accounting coursework.

     

    Other Requirements:

    • Excel spreadsheet experience
    • Knowledge of Colleague and Access is helpful

     

    How To Apply:

    Please send resume and cover letter to:

    Human Resources

    Marymount Manhattan College

    221 East 71 Street

    New York, New York 10021

    hr@mmm.edu

  • Laboratory Supervisor/Chemical Hygiene Officer

    The Laboratory Supervisor provides oversight and support for all Natural Science laboratories in cooperation with department faculty. With minimal instruction from the faculty, the Lab Supervisor sets up experiments, maintains lab equipment, and ensures proper storage and use of supplies and chemicals. Appropriate training in storage and disposal of chemicals and hazardous waste in accordance with federal, state, and local standards is required. The Laboratory Supervisor is responsible for ordering all supplies and chemicals and maintaining records and inventory. The Laboratory Supervisor is also responsible for the implementation of the Chemical Hygiene Plan.  A Bachelor’s Degree in Biology, Chemistry, or related field is required, plus a minimum of 3 years’ work and/or graduate study in a lab-based field. Experience with laboratory techniques in General and Organic Chemistry, General Biology, Microbiology, Cell and Molecular Biology and Biochemistry is essential.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Prepares and safely maintains all chemical solutions, cultures, growth media and test specimens as required for course laboratory experiments/activities
    • Evaluates experiments/activities (needed supplies, equipment, preparations; associated hazards/precautions; waste generation and handling).
    • Orders/receives/approves payment of all required supplies/equipment for all labs (lab courses and research labs). Maintains records of all orders and creates annual budget report by lab/class section.
    • Maintains proper storage and inventory of supplies and chemicals in all laboratories.
    • Maintains instruments and equipment used in the labs (including, but not limited to, microscopes, fume hoods, ventilation units, UV lights, autoclaves, centrifuges, spectrometers), arranges for professional service of such when needed, and maintains manuals and logs of service and repairs.
    • Prepares lab facilities before each lab and cleans up the facilities after the lab.
    • Trains and supervises the Lab Assistant and student assistants and maintains records for such training.
    • Provides lab safety training of students at the beginning of each lab course and maintains records for such training.
    • Practices quality, safety, environmental and infection control methods, in accordance with federal, state and local standards and MMC standard operating procedure.
    • Manages chemicals including proper storage, recurring testing (peroxide forming test, expiration) and maintenance of inventories and MSDS.
    • Maintains safety equipment in laboratories and maintains records for such and reports any problems to the Facilities Director.
    • Follows proper waste disposal practices for all waste generated in the labs. 
    • Maintains Satellite Accumulation Areas in the labs and Science Hazardous Waste Storage Area, and arranges for timely removal of hazardous waste.
    • Maintains biological and regulated medical waste.
    • Maintain hazardous waste inventories
      • Maintains all facilities, lab and storage, “up to code,” as required by, and not limited to, the DEP, EPA, OSHA, and FDNY.
    • Practices proper techniques for storage and inventory of all hazardous waste, as well as regulated medical waste.
    • Collaborates with Facilities Department and approved contractors for proper disposal of hazardous material and waste for the Natural Sciences.
    • Receives current training as necessary and maintains proper certifications.
    • Interacts with key areas of College (Facilities, IT, Campus Safety) to ensure lab facilities and equipment are maintained properly and to ensure security and safety of all associated with the labs.
    • Serves as the Chemical Hygiene Officer (reporting to Assistant Dean for CHO duties)
      • Coordinates the Chemical Hygiene Committee
      • Maintains centralized records
      • Coordinates training
      • Works with the College’s outside consultant
    • And other duties as assigned

     

    Education & Experience Requirements:

    • Bachelor’s Degree in Biology, Chemistry, or related field, plus a minimum of 3 years’ work and/or graduate study in a lab-based field.

     

    Other Requirements:

    • Experience with laboratory techniques in General and Organic Chemistry, General Biology, Microbiology, Cell and Molecular Biology, Biochemistry, and Physics.
    • FDNY Certificate of Fitness for Supervision of Chemical Laboratories (C-14)
    • Certificate of Waste Management Employee Training Program
    • Certificate of DOT Employee Training Program
    • Knowledge of relevant federal, state and local agency requirements regarding safety in laboratories (including but not limited to NFPA 45, Fire Directive 3RCNY 10-01, OSHA 29 CFR, EPA 40 CFR, DOT 49 CFR)
    • 40 CFR 265.16
    • DOT/HM – 126F Hazmat Training 49 CFR 172, Subpart H

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Administrative Assistant to Dean of Students

    Support the work of the Dean of Students/Diversity Officer and coordinate all administrative functions of the Office of Student Development and Activities, including the maintenance of financial records for over 40 clubs and organizations. Answer telephone inquiries and greet visitors, parents, students, faculty members and staff in a professional manner. Maintain student files, order office supplies and supervise student workers.  Oversee office mailings and assist in the coordination of special departmental events and projects such as New Student Orientation, Griffin Days, Parents’ Weekend, Admitted Student’s Day, and Commencement. Work independently within the department, yet collaboratively with other Student Affairs staff to provide excellent customer service to persons both internal and external to the Marymount Manhattan College community.  

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Maintains calendar for Dean of Students/Diversity Officer.  Schedules meetings and makes room reservations as necessary.
    • Maintains and updates running accounts for over 40 student clubs; collects income and makes deposits for student organization fundraisers.
    • Serves as the first line of contact with students and other visitors to Student Development and Activities.
    • Manages day-to-day office operations.
    • Assists in the coordination of campus events and/ or providing support during the events.
    • Assists in the coordination and completion of special projects as needed.
    • Manages purchasing card transactions and performs monthly audits of expenses.
    • Exercises discretion and the ability to maintain confidentiality.
    • Detail oriented and punctual. 
    • Availability to work some evenings and weekends.
    • Other duties as assigned.

     

    Education & Experience Requirements:

    • Bachelor’s degree required.  Administrative/secretarial experience in an office setting preferred. Familiarity with higher education is desirable.

     

    Other Requirements:

    • Strong organizational and time management skills
    • Ability to work independently on several projects
    • Must be an effective communicator, both orally and in writing
    • Possess excellent interpersonal skills
    • Ability to work collaboratively with others
    • Proficiency with Microsoft Word, Excel, Access, Outlook, PowerPoint, and the Internet is required
    • Must be able to quickly acquire proficiency with desktop publishing software and “Colleague,” the institutional software system

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Part-Time Mailroom Clerk

    The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk will also assist Mailroom Coordinators at both 71st Street and the 55th Street Residence Hall. 

    • Pick up and sort incoming mail from the Post Office.
    • Assist in the sorting of  mail and delivery to all departments.
    • Work with the Mailroom Coordinator to complete all daily tasks.
    • Accept all incoming deliveries made via UPS, FedEx, etc., and scans all packages into the inbound tracking system, and delivers packages to respective departments.
    • Log all outgoing courier packages and contacts courier for pickup.
    • Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
    • Copier maintenance – check paper/staples/toner in designated copiers.
    • Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the Neotrak system and uploads all information into the system.
    • Assist the Mailroom Coordinator with other Mailroom duties as directed.
    • Act as backup when either the Mailroom Coordinator at the College or 55th Street Residence Hall is out.
    • Sort and places incoming mail in student’s respective mailbox
    • Cancel subscriptions for students no longer residing at Residence Hall
    • Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street Residence Hall
    • Other duties as defined by the Director of Administrative Services.

     

    Education Requirements:

    • High School diploma or equivalency.

     

    Other Requirements:

    • Understanding of USPS regulations helpful
    • Ability to lift packages up to approximately 50 lbs.
    • Prior Mailroom experience helpful.
    • Flexible hours Monday-Friday; some nights and weekends may be required

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Administrative Assistant to the VP for Institutional Advancement

    The assistant will provide the highest level of support to the Vice President for Institutional Advancement. 

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Assist the Vice President for Institutional Advancement with the daily administration of the office.
    • During heavy travel/appointment season, in the Vice President’s absence, the administrative assistant is responsible for maintaining the overall office operations.
    • Interface with all constituencies of the College including alumni, donors, faculty, trustees, and staff.  Greet visitors and be able to direct guests in an appropriate manner.
    • Compose and edit complex correspondence, and assist with mailings.
    • Coordinate travel arrangements and day-to-day scheduling and calendar for the VP.
    • Maintain IA general calendar of events, meetings, and appointments.
    • Coordinate and facilitating office activities and operations including ordering of supplies, conference room scheduling, and facilities management.
    • Answer phones, sort mail, fax and copy as needed; create and maintain files, records, and lists that may contain confidential information.
    • Prepare expense reports and purchase orders while effectively monitoring the department budget.
    • Reconcile monthly American Express/Visa/MasterCard statements for IA cardholders.
    • Assist with the preparation and submission of financial reports and other requested documents for the VP and Institutional Advancement staff.
    • Prepare and distribute materials for regular Fundraising and Resources Board Committee Meetings.  Attend the meetings and take minutes.
    • Assist with logistical organization of special events.
    • Maintain current knowledge of College policies and procedures.
    • Oversee student workers.
    • Other duties as assigned.

     

    Education Requirements:

    • Bachelor’s degree preferred

     

    Other Requirements:

    • 2+ years’ experience in an office setting, including at least 2 years providing support to senior level management
    • Significant experience with Microsoft Office programs (Word, PowerPoint, Excel, Outlook)
    • Excellent oral and written communication, telephone, and interpersonal skills
    • Exceptional time management and organizational skills; ability to multi-task while remaining goal-focused
    • Ability to work under pressure, prioritize, meet deadlines and produce quality, detail-oriented work
    • Capacity to serve as the outward face of the IA office, greeting internal and external visitors and callers with a friendly, professional, and high-energy disposition
    • Proficiency with fund raising database programs (Raiser’s Edge) is a plus
    • Respect the confidentiality of the information that the Office of Institutional Advancement works with on a daily basis

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Major Gifts Officer

    Reporting to the Director of Development, the Major Gifts Officer will identify, cultivate, solicit and steward a portfolio of major donor prospects for significant contributions in support of the College’s annual fundraising goals.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Manage a portfolio of a minimum of 100-125 major donors and prospects from all constituencies: trustees, alumni, parents, faculty, administration, and friends of the College to be tracked in existing database
    • Move prospects in an appropriate and timely fashion from identification and cultivation toward solicitation and closure.
    • Maintain stewardship contacts with annual donors to ensure donor retention, renewals and upgrades.
    • Maintain an active schedule of 15-20 visits per month and 15-20 phone calls daily.
    • Work collaboratively with planned giving, annual giving, alumni relations and advancement events, directors, staff, and volunteers to secure the maximum gift potential from all assigned prospects.
    • Other duties as assigned
    • Identify potential donors for the Vice President for Institutional Advancement, make initial contact as appropriate and prepare briefing materials.
    • Solicit support from prospects for the College’s yearly fundraising efforts, including but not limited to The Carson Challenge, The Annual Scholarship Fundraising Dinner, any capital campaign initiatives and other priorities as directed.

     

    Education Requirements:

    • Bachelor’s degree required.

     

    Other Requirements:

    • Minimum of three to five years’ experience in soliciting major gifts, experience in higher education preferred.
    • Results driven and demonstrated success and effectiveness in soliciting, closing, and stewarding major campaign and annual gifts.
    • Experience in capital campaigns preferred.
    • Strong organizational skills; ability to prioritize and handle multiple projects simultaneously.
    • Ability to work independently, strong focus on prospect outreach and external meetings with prospective donors, manage projects specific to major gift fundraising, and maintains a high degree of professionalism and confidentiality.
    • Ability to travel and work nights and weekends when necessary for events and meetings.
    • Exceptional verbal and written communication skills and engaging interpersonal skills.
    • Experience with Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) and experience with development database programs; Raiser’s Edge a plus.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Research Associate/Data Specialist

    As an integral team member, this position supports the activities of the Office of Institutional Research and Planning through the development and management of college databases and through the external and internal reporting of institutional data.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Develop and manage databases that support Institutional Research
      • Keep archival data on student enrollment, retention and other key variables
    • Plan, coordinate, and follow through to completion the process involved in the preparation and filing of state, federal, external and internal reports including
      • IPEDS, HEDS and other government reports
      • The College Board, US News and World Report and other external surveys
      • Internal college requests for data
    • Retrieve, validate and report data from Colleague/Datatel college database
      • Write queries to extract data  from the College’s database  system
      • Record, verify and report data with a very high degree of accuracy
    • Integrate information from the college’s information systems
      • Produce and maintain eFactbook  and dashboards of key college data
      • Compile data and convert into logical and manageable format for consumption by a broader audience
    • Handle multiple  tasks; prioritize, and meet deadlines
    • Other duties as assigned

    Education Requirements:

    • Bachelor’s degree in related field such as social sciences, mathematics/statistics, higher education or information technology/computer science

    Other Requirements:

    • Two years of experience in higher education administration preferred
    • Knowledge of relational databases and various report writing tools
      • Experience using SQL or related reporting software to query databases and extract data
      • Working knowledge of Unidata query tools; experience with Ellucian colleague a plus
    • High proficiency with Microsoft Office products, especially Excel
    • Demonstrated ability to effectively and efficiently work with large volumes of complex data
      • Understanding of data entry flow/recording problems impacting data reality
      • Understanding of the data as well as the reported data fields
    • Strong organizational skills including attention to detail, accuracy, multi-tasking,      prioritizing and meeting deadlines
    • Effective verbal and written communication skills
    • Congenial; able to work well as part of a team
    • Knowledge of institutional research processes and experiences within higher education a plus
    • A combination of education, experience, and training that would produce the required knowledge and abilities could be considered

     

     

    How To Apply:

      Please send resume and cover letter to:

      Human Resources

      Marymount Manhattan College

      221 East 71 Street

      New York, New York 10021

    hr@mmm.edu