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MMC Privacy Statement

This describes Marymount Manhattan College (MMC) policy with respect to the collection, use, storage, and disclosure (“processing”) of Personal Information covered by: the European Union’s General Data Protection Regulation for EU students enrolled at MMC; financial information is covered by the Gramm-Leach-Bliley Act (GLBA) and other non-public information by the Family Educational Rights and Privacy Act (FERPA).

By using our website or web services, you consent to the collection and use of your information by MMC.  Use of our site for any purposes other than that for which it is intended is unauthorized and prohibited.

“Personal Information,” is any information that can be used to identify you, whether directly or indirectly, including by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity. 

Information We Collect and Process

MMC does not sell, rent, give away or loan any identifiable information to any third party other than agents and contractors of MMC.  They are required to protect this information in a manner consistent with this privacy statement.  Our website utilizes software that may track and collect information from your device when you access our website.

Information collected may include:

  • Internet domain and Internet address of the computer, mobile device or other device you use to access the Site.
  • Essential technical information collected includes the identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.
  • Optional information is collected only if you choose to send it. For example, choosing to complete an online form, register for an event, or send an email are optional actions.

For prospective students, we process the information we collect from you directly, either during our communications with you about MMC or as part of your application to MMC. In addition to submitting an application directly to us, you may submit an application through the Common Application.

For current students, we process the information we collect from you directly, including: during our communications with you, when you register for classes or other services, when you use MMC equipment, facilities, and resources, when you attend classes, apply for financial aid, use health and disability services, or when you utilize services of third-party vendors that contract with MMC as well as when you respond to communications from MMC and/or third-party vendors that contract with MMC.  This includes information about payments made for tuition and other expenses, your grades, scores, records of attendance and participation, and recorded observations about you.

In cases when information is required, that information will be marked “Required” or “Mandatory.” Failure to provide required or mandatory information may result in your being denied enrollment, eligibility, or other services offered by the College.

In addition, we collect the following types of information from third parties such as:

  • Contact and demographic information collected about prospective students who may be interested in attending MMC.
  • Health, wellness, disability and insurance information about you that we receive from other healthcare providers and/or insurance companies.
  • Payment and billing information.
  • Information about your prior or current educational history, which we collect from other educational institutions or from our own records in the event of a re-enrollment.
  • Information we collect from other students, staff or third-party vendors, whether in the process of reporting an incident on campus, alerting us to an emergency situation involving you, or making an inquiry about you.  This information can include your name, information about your behavior or activities, and other information about the situation being reported to us.
  • Information we receive about you from journals, research publications, or other platforms through which you publish academic content.
  • Information about you provided by commercial and non-commercial vendors that we contract with.

Security

MMC provides a secure server to protect your information. To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure information. The Information Technology department at Marymount Manhattan employs various measures to protect the security of its computing resources and its users’ accounts. Please be aware, however, that the College cannot guarantee such security. Therefore, you should engage in “safe computing” practices by establishing appropriate access restrictions for your accounts and by guarding your passwords. We use SSL (secure sockets layer) technology to ensure that each of our web locations that take financial transactions are safe and secure. Our SSL Web Server certificate is provided by DigiCert. 

Pixels, Web Beacons and Cookies

MMC utilizes “cookies” to enhance the experience on our website and for marketing purposes. Cookies are text files placed in the browsers of your computer, mobile device, tablet or other device to store your preferences. We use cookies to understand website usage and to improve the content and offerings on our Site. We also may use cookies to offer you products, programs, or services, or to provide you with personalized online display advertising tailored to your interests. In addition, we may use the services of third parties to collect and use anonymous information about your visits to and interactions with our website through the use of technologies such as cookies to personalize advertisements.

You may refuse cookies by turning them off in your browser. Your browser may also be set not to accept cookies.

To delete or manage cookies settings, please follow the instructions for your web browser:

MMC may collect a limited set of personally identifiable information about you to help manage our online advertising and promotions. To collect this information, we or our third party advertising providers use, “web beacons” (also known as “clear gifs” and “pixel tags”), in conjunction with cookies. For more information about the use of these technologies by us and our third-party advertising service providers, including how to opt out of these technologies, please visit the Consumer Opt Out page on Network Advertising Initiative.

Our website utilizes Google Analytics, Facebook pixels, and other software that may track and collect information from your device from the time you access our website. The information automatically collected is subject to their respective privacy policies. Please read more about Google Analytics’ privacy policy, and Facebook’s privacy policy for information on how these companies use your information. Information collected may include:

  • Internet domain and Internet address of the computer, mobile device or other device you use to access the Site.
  • Essential technical information collected includes the identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.
  • Optional information is collected only if you choose to send it. For example, choosing to complete an online form, register for an event, or send an email are optional actions.

MMC may use remarketing pixels created by Google, LinkedIn, Facebook, or other services to show you advertisements or relevant content on these channels or across the Internet. You may manually opt out of these services or the vendor’s use of cookies by visiting their websites. Here are ways to opt out of third-party services that may or may not be utilized on this website:

Social Media Features

Our site includes social media buttons and widgets, developed and maintained by MMC-approved vendors and/or third-party services “Social Media Functions.” These features may collect your IP address and pages you visited, and may set a cookie to enable the feature to function properly. Social Media Functions are either hosted by a third party or hosted directly on our sites. Your interactions with these features are governed by the privacy policy or statement of the company providing it.

 

Purposes and Legal Basis for Processing Your Data

We process your personal Information to operate the College and the programs you are enrolled in, to provide you with financial aid and related services such as: housing, internet access, and health services through Health and Wellness and the Dow-Zanghi Health Center.  We also use this data to:

  • Administer programs and course offerings,
  • File required reports with applicable governmental authorities,
  • Award financial aid,
  • Administer programs and provide services, including student health and disability services, financial aid, research and reporting activities, service opportunities, and excursions for faculty led study abroad courses,
  • Monitor trends within our student body and individual courses,
  • Verify identity,
  • Ensure that the College is prepared for emergencies,
  • Enforce College policies, including but not limited to the Student Code of Conduct, and applicable laws,
  • Manage billing, collecting, refunding and cashiering functions,
  • Provide desktop and software support services,
  • Deliver online courses,
  • Facilitate internal research,
  • Coordinate events such as conferences and professional development, and
  • Facilitate student directory and promotional activities.

We combine the data that we collect in order to provide these functions.

We have the following legal basis for processing the information you provide us or that we collect about you.

  • We have a legitimate interest in retaining and educating qualified students, complying with laws and regulations that govern our conduct, and administering MMC and its programs in an efficient, ethical, and appropriate manner. We process all the information we collect from or about you to meet these purposes.
  • Once you have accepted an offer of admission and during the period of your enrollment, we may also be required to process your Personal Information to complete a contract that you have entered into with us, including to be admitted to a program, or receive financial aid, housing, or another service from us. We may also be required to process your Personal Information to comply with laws applicable in the European Union or its member states.
  • In the case of Sensitive Personal Information (which includes information about your health, race, ethnicity, national origin, criminal convictions, religious or philosophical beliefs, sexual orientation, and trade union membership), we process information either (i) because we have your consent to do so or (ii) because we are required to process the information to comply with applicable federal and state tax, education and anti-discrimination laws.
  • Your Personal Information is processed for purposes compatible with those already described, including for the purposes of conducting scientific, statistical, or historical research or for the purpose of creating archives in the public interest. Where possible, identifiable information is not used for these purposes, or pseudonymous data is used to limit the amount of personal Information we use in our research or archives

When we process your sensitive personal information on the basis of your consent, you may withdraw that consent at any time by contacting the Executive Vice President for Administration and Finance.  If you withdraw your consent, we may still be required to process your sensitive personal information to comply with applicable law, but we will explain what processing activities will continue for legal compliance purposes.

 

Recipients of Your Personal Information

Your Personal Information will be received and processed by:

  • MMC employees and personnel, including third parties who provide services to the College in connection with the purposes of processing described above. We share your Personal Information with our service providers only when they have agreed to process your Personal Information only to provide services to us and have agreed to protect your Personal Information from unauthorized use, access, or disclosure.
  • Government authorities as required by laws that regulate immigration, tax, national security, and criminal activity.

 

Data Retention

We keep data about prospective student applicants for no less than 3 years, and data about actual applicants for no less than 3 years after your last semester of attendance. If you are accepted to and enroll at MMC we retain your permanent file data (such as admission app and transcripts) throughout your period of enrollment and for an indeterminate period thereafter.

 

Your Rights

You have the right to the following information regarding processing of your Personal Information:

  • The purposes of the processing,
  • The categories of Personal Information concerned,
  • The recipients or categories of recipients to whom the personal information have been or will be disclosed,
  • Where possible, the period for which the personal information will be stored, or, if not possible, the criteria used to determine that period.

You also have the following additional rights with respect to your Personal Information:

  • The right to request access to the personal information MMC has about you, as well as the right to request rectification of any data that is inaccurate or incomplete.
  • The right to lodge a complaint with the supervisory authority where you believe that your rights have been violated.
  • EU residents have the right to opt out of the processing of your personal information for marketing and other purposes.
  • EU residents have the right to erasure of your personal information when it is no longer needed for the purposes for which you provided it, as well as the right to restriction of processing of your personal information to certain limited purposes where erasure is not possible.

You can contact the Office of the Executive Vice President for Administration and Finance, Paul Ciraulo,  with any questions about this notice, our data collection practices, or your rights:  

Marymount Manhattan College
Attn: Paul Ciraulo, EVP Administration and Finance
221 East 71st Street
NYC, NY  10021

Data Protection Officer/CIO

Dale Hochstein

dhochstein@mmm.edu

 

Terms and Conditions

MMC reserves the right to change this policy at any time.  Updates will be posted on the web.  Continued use of www.mmm.edu constitutes your acceptance of these terms.