I hope this email finds you well. In response to current global events, we are working hard to ensure that you can continue your education and flourish at MMC.
Today I am writing to let you know that we have changed two important academic policies, designed to reduce the stress you may be feeling and enhance your learning experience.
Pass/Fail Grading Option
We want to ensure students have the opportunity to try their best in all of their classes and hopefully do really well in all of them. But we understand that these unprecedented circumstances may mean that you may not succeed in all of your classes in spite of your best efforts. Therefore, we are implementing the Pass/Fail Grading option for all spring 2020 classes. Here’s how it will work:
- Step One: Faculty will continue grading students throughout the semester and will assign final letter grades based on the criteria outlined on their syllabi.
- Step Two: At the end of the semester, you will receive your grades as usual. At that point, you may opt for Pass/Fail in one or more of your spring 2020 classes by submitting an online form. At that time, any grade of D or higher in the courses you selected convert to P. (F will remain F.) You may make this request for any spring 2020 classes without restriction (major/minor/concentration requirements; general education requirements; electives; independent studies; internships). A grade of P will be sufficient to fulfil major, minor, concentration, and general education requirements. A grade of P is not calculated in your GPA.
Deadlines for submitting Pass/Fail Grade requests:
- Graduating Seniors: Graduating seniors must submit these requests by Monday, June 1, 2020 so that their transcripts can be finalized and their degrees can officially be conferred. It is not possible to change final grades once your degree has been conferred. We will send you an online form prior to the end of the semester to submit these requests. You can also reach out to the Advisement Office (firstname.lastname@example.org) for additional guidance.
- Continuing Students: Students who are not graduating in June will have until Monday, June 15, 2020 to submit their requests for the Pass/Fail Grading option. We will send you an online form prior to the end of the semester to submit these requests. You are encouraged to speak with your faculty advisors about your decisions. You can also reach out to the Advisement Office (email@example.com) for additional guidance. You should contact Financial Aid (firstname.lastname@example.org ) if you have questions about financial aid implications of the P grade.
For more information, see the FAQ about P/F grading below.
Extension of the W Period
Normally, you can choose a W (Withdrawal) in a course until the eighth week of the semester.
For spring 2020, we are extending this deadline through the end of the semester. This means that you can elect to officially withdraw from one class and receive a W grade until Thursday, May 21, 2020.
A W carries no academic penalty, meaning it has no impact on your GPA. It does, however, mean that you receive no credit for the course.
If you want to withdraw from a course, it is important that you officially withdraw and receive the W grade rather than just stop participating in the class. Without an official withdrawal, you earn a UW (Unofficial Withdrawal) grade, which is calculated into your GPA as an F.
To officially Withdraw from a class, please contact the Office of Advisement at email@example.com.
For more information, see the FAQ about electing a W below.
I know that there is a lot of information packed into this email! Please review it carefully and reach out to the Advisement Office (firstname.lastname@example.org) with any questions.
Please continue communicating with your professors in all of your courses—they are here to help you through this challenging semester.
Peter Naccarato, Ph.D.
Interim Vice President for Academic Affairs and Dean of the Faculty
Professor of English & World Literatures
FAQs about P/F (Pass/Fail) Grading Option
- Is the P grade calculated into the GPA? No.
- Is an F grade calculated into the GPA? Yes.
- If I receive a P for a course that is fulfilling a major, minor, concentration, or general education requirement, will it fulfill this requirement? Normally, P grades do not fulfill these requirements, but we are making an exception this semester. For spring 2020 only, P grades will count towards your major, minor, concentration, and general education requirements.
- Does a P grade have an impact on eligibility for Dean’s List and graduation honors? No, not this semester.
- Does an F grade have an impact on eligibility for the Dean’s List and graduation honors? Yes.
- Do P grades transfer to other institutions? It depends on their policies. Many institutions are creating exceptions for this period of time.
- Will P grades be accepted by graduate schools or other post-collegiate institutions? It depends on their policies. Many institutions are creating exceptions for this period of time.
FAQs about W (Withdrawal)
- Will the W remain on my transcript, even if I retake the course? Yes.
- Will I receive credit for a course in which I elect a W? No.
- What if I had planned to graduate and the W brings me under the required number of credits to graduate? Your graduation will be delayed until you achieve the required number of credits to graduate.
- What if I was taking a class to fulfill a requirement and I withdraw with a W grade? You will not earn credit for the class and will need to retake it in the future to fulfill this requirement.
- What if electing a W brings me under 12 credits (full-time status)? Going below 12 credits may impact your progress towards degree completion, so you should speak with someone in the Advisement Office (email@example.com). International Students are required to maintain full-time status at all times, so they should not withdraw from a class if doing so would take them below 12 credits.