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Capital Projects Policy

 

Capital Projects Policy

  • Capital Projects are any requests of funding for:
    • Equipment
    • Renovations
    • Construction
  • Maintenance requests should continue to be processed through Building Link.

Ways to Receive Funding:

  • Divisional Operating Budget: Each division has a capital budget line to complete small projects within the Division.
    • Funding for each Division’s budget line will be reevaluated every spring semester.
  • College Capital Small Projects Budgets: These Board-approved budget lines assists with small capital projects around campus as well as emergencies.
    • Projects that cannot be funded by Divisional budget lines can be completed with this funding.
    • Projects ranging from $1,000 to $24,999.
    • Projects will be completed over the course of the fiscal year and remaining projects will be in the queue for possible completion in the future.
  • Board of Trustees Capital Project Budget: Large-scale capital projects may require Board of Trustees approval.
    • All projects with costs above $25,000, two types:
      • Improvement
      • Deferred Maintenance
    • Approval process requires planning to begin a year ahead of time. Ultimately, the President in consultation with the Cabinet will determine what projects are undertaken and in what order.
    • Most unfulfilled requests will remain in the queue for possible completion in the future.

Methods of Request

  • Divisional Operating Budget:
    • Each division has an internal process to handle these requests.
  • College Capital Small Projects Budgets:
    • Complete form on the Finance and Administration webpage of College’s website. Requests are immediately forwarded to the Vice President for Divisional approval.
    • The Vice President approves and prioritizes the project.
    • The request is forwarded to the Business Office for processing.
    • Decision making of which projects are completed throughout the year is made by the Vice President of Finance and Administration.
    • Quarterly meetings with the College’s Cabinet will held to report on completed projects and projects planned for the future.

      Click Here to view Form
  • Board of Trustees Capital Project Budget:
    • Year-long planning and approval process
    • Process begins July 1 for planning of the next fiscal year’s large capital project.
    • For more information on this process, please see link to the full policy below.
Click Here to view Policy