Capital Projects Policy

Capital Projects Policy

Capital Projects are any requests of funding for:
- Equipment
- Renovations
- Construction
Maintenance requests should continue to be processed through Building Link.

Ways to Receive Funding:

Divisional Operating Budget: Each division has a capital budget line to complete small projects within the Division.
- Funding for each Division’s budget line will be reevaluated every spring semester.
College Capital Small Projects Budgets: These Board-approved budget lines assists with small capital projects around campus as well as emergencies.
- Projects that cannot be funded by Divisional budget lines can be completed with this funding.
- Projects ranging from $1,000 to $24,999.
- Projects will be completed over the course of the fiscal year and remaining projects will be in the queue for possible completion in the future.
Board of Trustees Capital Project Budget: Large-scale capital projects may require Board of Trustees approval.
- All projects with costs above $25,000, two types:
  - Improvement
  - Deferred Maintenance
- Approval process requires planning to begin a year ahead of time. Ultimately, the President in consultation with the Cabinet will determine what projects are undertaken and in what order.
- Most unfulfilled requests will remain in the queue for possible completion in the future.

Methods of Request

Divisional Operating Budget:
- Each division has an internal process to handle these requests.
College Capital Small Projects Budgets:
- Complete form on the Finance and Administration webpage of College’s website. Requests are immediately forwarded to the Vice President for Divisional approval.
- The Vice President approves and prioritizes the project.
- The request is forwarded to the Business Office for processing.
- Decision making of which projects are completed throughout the year is made by the Vice President of Finance and Administration.
- Quarterly meetings with the College’s Cabinet will held to report on completed projects and projects planned for the future.
  
  Click Here to view Form
Board of Trustees Capital Project Budget:
- Year-long planning and approval process
- Process begins July 1 for planning of the next fiscal year’s large capital project.
- For more information on this process, please see link to the full policy below.