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Events Policy

Marymount Manhattan College
Events Policy
Effective July 2017

1. SchoolDude Online Reservations

All events on campus are coordinated through SchoolDude, our convenient, easy to use, online room reservation system.  SchoolDude allows the MMC community to view a virtual calendar displaying College events, check room availability, make room reservation requests, and track event status through the approval process.  The goal of this program is to maximize the use of the limited space on campus, to accommodate and promote events that enhance the College Community and are in keeping with the mission of the College.

 

2. College-Sponsored Events

College-sponsored events are the primary events on campus which are supported by a member of the College Community, and are only open to members of the Marymount Manhattan College community.  These events are subject to an internal approval process in SchoolDude.     

2.1 Examples of College-Sponsored Events
  • Honors Day
  • Town Hall Meetings
 

3. College-Related Events

College-Related Events have a connection with and the support of a College faculty or staff member but are sponsored by individuals outside of the College Community.  These events require prior approval by the Department of Auxiliary Services as well as an executed license agreement.  Fees for College maintenance and campus safety personnel may apply to these events.

  

4. External Events

External Events have no programmatic relationship with the College.  Space rental fees apply to this type of event, as well as fees for College maintenance and campus safety personnel.  External Events are required to use Marymount Manhattan Dining by Chartwells for Catering. All External Events require prior approval by the Department of Auxiliary Services as well as an executed license agreement.

 

5. Campus Space 221 East 71st Street (Main Campus)

Events in campus spaces are subject to the approval process embedded in SchoolDude.  Events are not confirmed until an activation email is received by the requester.

5.1 The Commons          

The Commons is located on the third floor of Carson Hall - adjacent to The Lowerre Family Terrace and below the 4th Floor Café.  The space is comprised of The Commons East and The Commons West.  The Commons is a lounge area open from 9AM-5PM Monday through Friday.  After 4PM (3:30pm set-up), The Commons West is available for programming.  After 8PM, the entire Commons is available for programming.  Meetings, small performances and receptions are most appropriate for this space.  A dance floor is available for performances and The Commons is available for promotional use at any time. Reserving The Commons East or The Commons West outside of these hours, requires the approval of the Department of Auxiliary Services. 

5.2 Conference Rooms

The Ann Miller Conference Room is located on the Lower Level of Nugent Hall within the Center for Student Services.  It is primarily used by the Center for Student Services. 

The President’s Conference Room is located on the third floor of Carson Hall.

The Cafe Room is located on the 4th Floor of Carson Hall with the 4th Floor Cafe. 

5.3 The Great Hall

The Great Hall is located on the first floor of the Carson Hall. This space is comprised of the Great Hall East and the Great Hall West.  The Great Hall is primarily classroom and rehearsal space.  When not in use it may be used for performances, large conferences and meetings, and large dinner events and receptions. The Great Hall can accommodate a maximum of 450 people or a 250 person seated reception. 

5.4 The Hewitt Gallery of Art / Black and White

The Hewitt Gallery of Art is located on the first floor of Carson Hall.  This space is comprised of the Black and White East and West rooms and the Esplanade.  Any event held in this space must be mindful of the artwork.  It is preferred that any tables in these spaces be located in front of the mirrors in the Black and White East and West rooms. 

5.5 The Lowerre Family Terrace

The Lowerre Family Terrace is an outdoor space that connects Carson Hall and Nugent Hall on the third floors and is adjacent to The Commons. There are tables and chairs located on the Terrace. Additional tables and chairs relocated onto the Terrace are permitted for catering purposes only.  The use of glassware and smoking are prohibited on The Lowerre Family Terrace. Amplified sound is only permitted by obtaining a sound permit from the local precinct. Reserving this space requires the approval of the Department of Auxiliary Services. 

5.6 The Multi-Faith Center

The Multi-Faith Center is located on the fourth floor of Carson Hall and between the hours of 8AM to 7PM, the room is primarily used for prayer and meditation.  Events in the Multi-Faith Center should be mindful of the purpose of the space.  Small gatherings, worship, and quiet activities are appropriate.

5.7 The Nugent Lounge

The Nugent Lounge is located on the first floor of Nugent Hall and is a student lounge.  Student activities and promotional tables for student groups are most appropriate in this space.   

5.8 The Regina Peruggi Room

The Regina Peruggi Room is located on the second floor of Carson Hall. This is the primary on-campus space for meetings, receptions, town halls and small dinner events.  This space can accommodate a maximum of 72 people in a lecture style format. 

5.9 The Theresa Lang Theatre

The Theresa Lang Theatre is located on the first floor of Nugent Hall and is the College’s primary performance space.  The theatre also functions as a classroom and rehearsal space.  When not in use, the theatre is available for large lectures, meetings and performances.

 

6. Programmable Campus Space
255 East 71st Street (The Faculty Center)

 

6.1  Conference Room

The Conference Room is located on the 2nd floor.  This space has 12 chairs and can accommodate up to 14 people.  Priority scheduling for this space is given to classes.

6.2  Multi-Purpose Room

The Multi-Purpose Room is located on the 2nd floor and seats 16.  The space has 2 48”x96” rectangular tables. Priority scheduling for this space is given to classes.

6.3  Terrace

The Terrace is an outdoor space located on the 2nd floor adjacent to the Multi-Purpose Room.  There are small benches along the Terrace perimeter.  The use of glassware and smoking are prohibited on the Terrace. Amplified sound is only permitted by obtaining a sound permit from the local precinct. 

7. Alcoholic Beverages

Alcoholic beverages are prohibited at all student events sponsored by students or by the Division of Student Affairs.  Alcoholic beverages are permitted to be served at all other events by a licensed bartender hired through Marymount Manhattan Dining by Chartwells.

 

8. Catering Services

The College recommends that all events held on-campus use Marymount Manhattan Dining by Chartwells for catering.  External Events are required to use Marymount Manhattan Dining by Chartwells.  Marymount Manhattan Dining by Chartwells will make every effort to accommodate all requests for services, regardless of the time the order is placed.  Events with 25 guests or more that submit catering orders five (5) business days in advance are guaranteed.  Events with 25 guests or less that submit catering orders three (3) business days in advance are guaranteed.  Late orders or changes may be subject to additional costs including food, labor and/or supplies/rentals. 

8.1    Catering Cancellations

Cancellation requests should be submitted via email to chartwells@mmm.edu or by phone at 212.517.0585.  Orders cancelled after 3PM the day before the event will be billed for the total order amount.  A cancellation fee of 45% of the total will be assessed for any order cancelled the day before the event between 9AM and 3PM.  Any cancellation received after office hours (Monday-Friday, 9AM-3PM) or on the weekend will be processed the next business day.  No fee will be assessed for cancellations due to extreme weather or school closings.