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Staff Positions

  • Assistant Controller for Financial Operations and Audit

    ESSENTIAL JOB FUNCTION
    The Assistant Controller will assist the AVP/Controller with management of financial processes and controls along with daily operations relating to accounts receivable, accounts payable and payroll. The Assistant Controller must excel at customer service, written and oral communication, and establishing credibility and effective working relationships within a diverse college environment. The Assistant Controller will review the operation’s cash receipts, payroll, and accounts payable on a daily basis.  The Assistant Controller must be self-motivated, highly productive, and have the ability to work independently and solve problems.  The Assistant Controller will be a key participant in the review of financial policies and procedures and the development of a new accounting structure.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Significant role in annual financial statement audit preparation.
    • Organizes and supervises the daily recording and reconciliation of the College’s revenue receipts and cash. 
    • Supervises the preparation and posting of investment accounting on a monthly basis.
    • Manages the College’s General Ledger, including review of funds structure and accounts and year-end closing processes.
    • Records contributions to the College in the General Ledger and communicates with the Institutional Advancement department to ensure accuracy of accounting.
    • Manages Accounts Payable staff’s daily processes, including the issuance of accounts payable checks, ACH transfers, and Fed wires.
    • Assists the Controller in the preparation of quarterly and annual financial statements.
    • Coordinates Federal, State and local tax reporting for employees and outside vendors including, but not limited to, W-2’s, 1099 Misc.’s and 1042’s.
    • Preparation of quarterly Finance and Facilities Board of Trustee reports.
    • Analyzes costs relating to the operation of the College’s facilities, recommending to management, opportunities for cost reduction.
    • Manages government and grants accounting and provides reports of restricted accounts to track expenditures against available funding.
    • Organizes the receipt and reconciliation of Federal Student Loans with the Center for Student Services.
    • Reviews Student Loan Refunds prior to release.
    • Preparation and maintenance of departmental procedures in conjunction with Assistant Controller.
    • Works with the independent external auditors throughout the year-end financial audit, the financial aid single audit and the pension plan audit.
    • Performs miscellaneous job-related duties as assigned.
    • Board of Trustee approved, authorized signatory.


    MINIMUM QUALIFICATIONS:

    • Must have a BA or BS
    • A Master’s degree or CPA is also a plus
    • Must also have experience with not-for-profit organizations, preferably institutions of higher learning
    • Two to four years of experience directly relating to the duties and responsibilities specified is also required
    • Knowledge of finance, accounting, budgeting, and cost control procedures in a nonprofit college setting.
    • Strong analytical skills with the ability to manipulate numbers
    • Knowledge of Datatel Colleague, Microsoft Word, Microsoft Excel and Cash Management Systems.          

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    To apply please click here.

  • Assistant Director of Admission Operations and Slate Captain

     

    ESSENTIAL JOB FUNCTION
    Reporting to the Senior Associate Director of Admissions, the primary responsibility of the Assistant Director of Admission Operations is to produce, maintain and manage Admission’s reports from Technolutions Slate platform. Implement and deploy marketing campaigns and overall communication plan from Slate. Assist with the workflow of admissions processes; provide support for the ongoing development of Slate.


    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Implement and deploy communication campaigns from Slate to prospects, applicants, and admitted students
    • Manage all Slate related reporting and data requests, providing statistical analysis and summaries of enrollment data
    • Create Slate dashboards and admission reports for the Division of Enrollment Management to support data-driven decision-making
    • Assist admission staff with database requests
    • Assist with Slate system development and maintenance
    • Assist with data/application imports and exports, and reconcile data on a routine basis to assure data integrity
    • Promote timeliness, efficiency, and data integrity within the overall admissions process
    • Other projects as assigned by the Senior Associate Director of Admission or Dean of Admission

    MINIMUM QUALIFICATIONS:

    • Bachelor’s Degree
    • Strong writing skills
    • Minimum of five years’ experience in Admissions Operations
    • Minimum of three years’ experience with Slate/Technolutions
    • Minimum of two years of experience with data management, reporting and analysis using relational databases, data visualization tools, data query tools, and basic statistical analysis
    • Able to manage multiple projects and prioritize work to ensure deadlines are met
    • Experience with Colleague SIS preferred
    • Excellent data processing skills
    • Ability to work some weekends and nights  

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    To apply please click here.

  • Assistant Vice President for Finance and Administration/Controller

    Marymount Manhattan College (MMC) is an urban, independent liberal arts college located on the Upper East Side of Manhattan. The mission of the College is to educate a socially and economically diverse student body by fostering intellectual achievement and personal growth and providing opportunities for career development. In a rich mosaic of a dynamic urban environment, MMC blends a versatile liberal arts education with professional preparation and social engagement, and offers a wide range of study options in arts and sciences, business, communication and media arts, and visual and performing arts. MMC is recognized for academic programs that flexibly blend creative practice and knowledge in the heart of New York. At MMC, students are immersed in the city’s rich educational and professional landscape, and prepare for leadership and social advocacy in their communities and chosen fields.

     

    Reporting to the Vice President for Finance and Administration/Chief Financial Officer (VPFA/CFO), the Assistant Vice President for Finance and Administration/ Controller is responsible for oversight of the fiscal affairs of the College, including purchasing and related services, budget and cash management, accounts payable, accounts receivable, internal controls and internal auditing, payroll, financial analysis and reporting, and two annual audits: the fiscal year-end financial audit and the mid-year single audit.  Direct reports to the Assistant Vice President/Controller include Associate Controller and Director of Finance, Assistant Controller for Reconciliation and Reporting, Assistant Controller for Financial Operations and Audit, and Director of Administrative Services.  In addition to providing fiscal oversight, the Controller works hand-in-hand with the VPFA/CFO in the management of the administrative affairs of the College.

     

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Serves as the chief accountant and provides overall fiscal oversight for the College, ensuring its sound fiscal operation. Areas of responsibility include budget management, Administrative Services, accounts payable, accounts receivable, cash and bank account management, payroll, tax reporting, financial reporting and analysis, as well as responsibility for annual audits conducted by independent auditors.
    • Provides leadership and supervision for the development, presentation, and implementation of operating and capital budgets. Organizes, maintains, controls and archives formal budget documents. Reviews departmental budgets periodically and interacts with Vice Presidents, faculty, staff, and external personnel regarding administrative and financial issues as necessary.
    • Recommends, develops and implements internal controls consistent with the overall policies and objectives of the College and ensures their adequate execution and enforcement. Evaluates the status of internal controls on a periodic basis and reports findings to the VPFA/CFO.
    • Ensures compliance with all regulatory, funding and taxing authorities, including US Department of Education, by continually monitoring programs and operations.
    • Acts as  primary  liaison  with  independent  auditors,  coordinates  the  annual  independent financial audit, prepares or reviews the preparation of various schedules and the gathering of information required for the audit.
    • Demonstrated knowledge of accounting principles, Generally Accepted Accounting Principles, and internal controls for the safeguard of assets.
    • Maintains an orderly accounting filing system, accounting policies and procedures, chart of accounts, and a system of controls over accounting transactions.
    • Ensures the accurate  and  timely  processing  of  all  accounting  transactions  and  accounting-related processes.
    • Performs necessary investment transactions, cash transfers and related functions to ensure the College’s assets are managed for maximum return within the guidelines as approved by the Board of Trustees.
    • Issues timely and complete financial and statistical statements and reports and recommends benchmarks against which to measure the performance of the College.
    • Ensures the proper and efficient operation of the departmental units charged with the day to day management of purchasing and related services, budget and cash management, accounts payable, accounts receivable, payroll, financial analysis and reporting, and annual audits: the year-end financial audit, the single audit, and the pension audit. Performs regular employee evaluations as required by school policy.
    • Works directly with the VPFA/CFO to develop fluency with the overall administrative and financial affairs of the College. Acts in place of VPFA/CFO in that person’s absence.
    • Demonstrates an ability to supervise, direct and evaluate the work of staff. Builds a strong and diverse team that is committed to customer service excellence.
    • Monitors debt levels and compliance with debt covenants.
    • Acts as  primary  liaison  with  independent  auditors,  coordinates  the  annual  independent financial audit, prepares or reviews the preparation of various schedules and the gathering of information required for the audit. 
    • Interacts with the College’s President and members of the Board of Trustees during committee meetings. Ability to work cohesively with the VPFA/CFO, the President, and with the Board of Trustees.
    • Ensures the accurate and timely submission of all financial reports and ensures the college’s financial practices comply with accounting standards and applicable laws.
    • Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
    • Skill in working effectively in a team environment with a customer service focus.
    • Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts,  and  draw  valid  conclusions;  and effectively  present  information  to  top management, public groups, and/or boards of directors.
    • Board of Trustees approved, authorized signatory.
    • Performs other duties as assigned.

     

    MINIMUM QUALIFICATIONS:

    • Ten years of progressively responsible, directly related experience.
    • Five years of supervisory experience overseeing finance, accounting, budgeting, and cost control procedures in a nonprofit setting.
    • Must have a BA or BS degree, preferably in a relevant area. A Master’s degree in a relevant area or CPA is a plus.
    • A commitment to the mission of the College.
    • Must also have experience with not-for-profit organizations, preferably institutions of higher learning.
    • Strong analytical skills with the ability to manipulate numbers.
    • Customer service orientation, strong written and verbal communication, and the ability to establish credibility and effective working relationships within a diverse college environment. Must be self-motivated, highly productive, and have the ability to work independently and solve problems.
    • Knowledge of Access, Datatel Colleague, Microsoft Word, Microsoft Excel, and Cash Management Systems.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    To apply please click here.

  • Director of Strategic Communications

    Position Description: The Director of Strategic Communications (DSC) oversees all communication for the Office of the President and the Office of Institutional Advancement. The DSC will be responsible for the design and execution of comprehensive and evolving communication plans for these offices and work collaboratively with the Division of Student Success and Engagement on projects including, but not limited to marketing and enrollment. In addition to providing strategic direction, the DSC must be a “hands-on leader” who will use their writing, social media, and multimedia expertise to promote a positive and inclusive image of Marymount Manhattan College (MMC).   

     

    Characteristic Duties & Responsibilities:

    • Design and execute comprehensive and evolving communication plans for the Office of the President, Office of Institutional Advancement, and for special initiatives as needed
    • Provide communication support to the Office of Institutional Advancement’s annual fund, stewardship, and events efforts
    • Direct and ensure the integrity of the College’s brand messaging, including the strategic deployment of the President as the chief brand ambassador, in all communications
    • Collaborate with the Division of Student Success and Engagement on marketing projects
    • Supervise the preparation and dissemination of communications materials within the organization and throughout the external MMC community
    • Research, write, and approve major College announcements
    • Develop relationships with local and national media outlets
    • Serve as Public Information Officer (PIO) within the command structure of MMC’s Emergency Operations Committee (EOC), lead the development of an emergency communications plan, create emergency communications, and respond to inquiries regarding issues of a sensitive or controversial nature.
    • Ensure completeness, accuracy, and aesthetic presentation of all communication materials, including print publications, press releases, articles, annual reports, social media, and websites
    • Oversee the project management for the new MMC website and ongoing maintenance
    • Oversee the bi-annual publication of MMC Magazine
    • Manage relationships with external vendors
    • In addition to the above job responsibilities, other duties may be assigned.

    Education Requirements:

    • Bachelor’s Degree in relevant field, Master’s preferred

    Other Requirements:

    • 5-7 years of experience in communications field required with experience in higher education a plus
    • At least 2 years of management experience preferred
    • Experience with the following platforms preferred: Indesign, Adobe Creative Suite, Raiser’s Edge, Online Express, and LiveWhale or a similar Content Management System (CMS)
    • Experience in marketing a plus

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    To apply please click here.