Staff Positions

ESSENTIAL JOB FUNCTION

The Accounts Payable Clerk will be responsible for processing purchase orders, invoices, statements, vouchers, annuities, garnishments, and other check requests for a specific operating unit or internal client group. You will be expected to accurately verify and post payment checks, as well as prepare ledger entries. Your role will involve handling the resolution of any account discrepancies and addressing procedural inquiries. While working under direct supervision, you will be an integral part of ensuring the timely and accurate processing of accounts payable transactions for your designated area.

Salary: $52,000

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

• Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies, and electronically enters accounts payable data into ledgers.
• Draws, verifies, and posts payment checks to appropriate vendors and/or agencies.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Monitors blanket purchase orders and periodically notifies departments of balances.
• Maintains logs, enters and balances account data, and generates statistical summary reports as required.
• Issuance of petty cash checks
• Performs miscellaneous job-related duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or GED with 6 months to a year experience directly related to the duties and responsibilities specified. Bachelor’s degree preferred.
• Knowledge of standard accounts payable policies, procedures, and regulations.
• Knowledge of Datatel Colleague, Microsoft Word, Microsoft Excel and Cash Management Systems preferred

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.

POSITION OVERVIEW

The Assistant Director of the Bedford Hills College Program (BHCP) supports the Director in the overall management of the BHCP. This includes assisting with: 1) the day-to-day operation of the BHCP Office and Learning Center; 2) staffing and oversight of courses offered during each term; 3) supporting faculty with specific course needs; 4) ordering and maintaining library, textbook, and other course and teaching materials; 5) coordinating paperwork required for civilian faculty, staff, students, and visitors; 6) ensuring compliance with all BHCF and DOCCS regulations and requirements. Note that this is a hybrid position that would require several days per week in the Bedford Hills Correctional Facility with other days working remotely. Some evening hours at the facility are required.

Salary: $65,100

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Supports the Director in the daily administration of the BHCP Office and Learning Center, including supervision of faculty, students, volunteers, and guests;
• Supports students by staffing the Learning Center; maintaining, overseeing, and expanding library resources; assisting with the maintenance of technology and equipment; and coordinating academic support services;
• Serves as a liaison between:

1. 1. the BHCP and administrators, faculty, and staff on MMC’s 71st Street main campus;
   2. the BHCP and BHCF/DOCCS administration and staff;
   3. between BHCP and the Taconic College Program (TCP) staff, specifically with regard to students transferring from Bedford Hills to Taconic;
   4. between BHCP and Hudson Link, specifically with regard to student financial aid and assisting students transitioning out of BHCF;

• Assists with supporting current faculty and recruiting new faculty, including guiding them through MMC’s hiring process and the BHCF process for gaining/maintaining volunteer status;
• Provides students with overall program guidance, including advising them on course selection each term and progress towards degree completion and maintaining their academic records both at BHCF and with the Office of the Registrar on MMC’s main campus;
• Assists Director with class visits and assessment of teaching staff, including preparation of written evaluations and observations;
• Remains abreast of all MMC policies and processes and ensures that they are implemented in the BHCP;
• Serves on the MMC Prison Program Steering Committee;
• Takes on additional tasks as assigned by the Director of the BHCP and/or the VPAA/Dean.

 

QUALIFICATIONS, KNOWLEDGE, AND SKILLS:

• Master’s degree in appropriate field;
• Minimum three (3) years of experience in an assistant director position and/or comparable role related to the duties and responsibilities outlined above;
• Strong oral and written communication skills;
• Ability to work collaboratively with faculty, administrators and staff members;
• Ability to work both collaboratively and independently and to make balanced judgments and decisions;
• Ability to work well with individuals from diverse social and economic backgrounds;
• Demonstrated experience with relevant technology and software, including Word and Excel;
• Experience working in a college setting highly preferred;
• Teaching experience preferred;
• Experience working in a correctional facility and/or with incarcerated individuals preferred.

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.

ESSENTIAL JOB FUNCTION

The Admissions Events and Access Coordinator is a member of the Office of Admissions team and reports to the Director of Recruitment and Admissions. The coordinator is responsible for the planning, implementation, and assessment of all on-campus and virtual recruitment events throughout the year. This position will work closely with other staff members in the office to help manage the admissions student recruitment team who assist with the execution of the visit experience for prospective students and families. This position will also be responsible for suggesting and implementing special events that enhance the college’s current recruitment initiatives around the core tenets of equity, diversity, and inclusion.

Salary: $58,500

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Oversees the scheduling, planning, and implementation of all Admission special events. Including but not limited to: Prospective Student Visit Experience (PSVE), Open Houses, Future Griffin Days, Regional Future Griffin Events, Academic Information Sessions, Weekend Information Sessions, Griffin Academic Advisement Week, and more catered to prospective and admitted students and families.
• Assists with reviewing program/event histories, budget considerations, contractual provisions, and planning recommendations to determine requirements as to space, facilities, technology, equipment, catering, and on-site or virtual event management.
• Coordinates all audition and interview-based programs with the Assistant Director for Fine and Performing Arts (FAPA).
• Research and recommend appropriate sites, venues, and vendors. Negotiate pricing and contracts/agreements with service providers.
• Manage the department’s PSVE budget and budgeting for all Admission events with oversight from the Assistant Director and Director of Admissions.
• Provide data analysis of events and visits performance and outcomes using Slate and Excel.
• Assist with hiring, training, and supervising of Admission student workers.
• Coordinate daily information sessions and tours for prospective students and families.
• Coordinate purchases and inventory of promotional items for marketing purposes.
• Provide general support to the Office of Admissions and serve as backup to administrative duties to the Division for Student Success and Engagement (SSE).
• All other duties as assigned by the Director of Recruitment and Admissions.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree
• 2 or more years of progressive event management experience
• Experience working in higher education and understanding of the admissions cycle
• Knowledge of Slate preferred and/or related CRM experience
• Prior admission operations and budget support experience preferred
• Good presentation and communication skills
• Must be able to make independent decisions using sound judgment
• Able to establish and maintain excellent working relationships with others
• Flexible schedule, some nights and weekends required

 

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.

• Advises Residence Hall Council.
• Coordinates all residence hall programming.
• Maintains high visibility and availability in the residence halls through participation in residence functions, attendance at resident meetings,  involvement in student programming, and frequent walk-throughs of the residence area.
• Consistently communicates with residents and parents concerning all residential matters.
• Coordinates the department’s response to roommate conflicts and other resident concerns.

Supervision

• Supervise, train, and evaluate Resident Advisors (RAs).
• Provides leadership, supervision, and development for the staff within their area.
• Conduct weekly or bi-weekly one-on-one meetings with staff members.
• Host weekly staff meetings to communicate upcoming events, discuss community concerns, and other important matters to the community.
• Maintains frequent contact with resident assistants through staff meetings, individual meetings, and informal contact.
• Participates in departmental selection of professional and paraprofessional staff.

• Serve as a student conduct administrator for violations of community standards and assign sanctions and/or referrals as appropriate.
• Provides informal counseling and referral to individual students.
• Identifies/Supports at-risk students through interactions and follow-up.
• Acts as a first responder to emergency situations in the residence halls.
• Participates in an on-call duty rotation for the residence halls on a rotating basis with other Residence Life staff members.

• Oversees and coordinates residence hall administration such as opening and closing, room changes, room check-in and checkout, and occupancy reporting.
• Supervises the facility management of their assigned hall including health and safety inspections, weekly facility walk-throughs, and building cleaning and repair needs.

Department Initiatives

• Assumes collateral responsibilities such as resident education, building operations, room assignments, and staff selection.
• Responds to written and oral communications, and conducts and attends meetings as required.
• Attends training sessions and staff meetings as required.
• Assists with a variety of department, division, and campus-wide committees or projects.

Other Duties and Responsibilities of this Position

• Understanding retention issues related to equity, inclusion, persistence, and wellness and a commitment to creating spaces where students feel safe,  valued, and heard.
• Demonstrate a commitment to ethical Student Affairs practices and contributing to student life, development, and engagement.
• Other duties as assigned by the Director of Residence Life.

MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s degree is required. A minimum of three years’ experience that is directly related to the duties and responsibilities specified.


Skills and Attributes:

• Self-directed with the ability to be a strong and contributing team member
• Strong organizing and coordinating skills
• Excellent administrative and management skills
• Strong program planning and implementation skills
• Ability to develop and present educational programs and/or workshops
• Ability to balance student needs in relation to department and college goals
• Ability to make sound administrative and procedural decisions, particularly for sensitive, confidential issues
• Knowledge of crisis intervention techniques
• Ability to react calmly and effectively in emergency situations
• Demonstrated cultural competence in race, ethnicity, gender, gender identity expression, sexual orientation, socioeconomic status, ability,  ideology, religion, national origin, and other areas of diversity
• Excellent communication skills, energy, and enthusiasm with a demonstrated understanding of the role modeling expectations of a live-in staff member, healthy personal boundaries, and a desire to mentor students.
• Successfully combine hard (e.g. technical knowledge, critical and analytical thinking, problem-solving) and soft skills (e.g. people skills, communication, such as active listening, interpersonal and intrapersonal relationships, teamwork, emotional intelligence, collaboration/conflict management) to meet position requirements.

PREFERRED QUALIFICATIONS:

• Master’s degree in Student Personnel Administration, Higher Education, or related field is preferred.
• Previous residence life experience is preferred.
• Working knowledge of principles, practices and theories of student learning and development; understanding of the cultural, social, and educational needs of students in residential communities.
• Experience in software: Ellucian/Colleague, Outlook, Symplicity/Residence, and Maxient

CONDITIONS OF EMPLOYMENT:

• The Resident Director is a full-time, 12-month position.
• Although the position requires approximately 35 hours per week, the nature of the position, at times, necessitates unpredictable workweeks (some weeks requiring more than 35 hours).
• The nature of the position requires that the Residence Director live on campus in a furnished, assigned apartment located within a residence hall.
• Residence Directors will be required to participate in a duty rotation system, including break periods, holidays, and summer. Residence Directors are required to cover duty during times when the College is closed but the residence halls remain open. Residence Directors must remain within a certain distance of campus while on duty.

 

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.