Staff Positions

Under the supervision of the Associate Director of Academic Advisement, the Academic Advisor will share the responsibility for advising all new and continuing students on academic policies and curriculum requirements pertaining to the fulfillment of their degree programs. This position will be especially responsible for helping academically at-risk students get back on track, and will also work closely with the Associate Director, the Assistant Vice President & Dean of the Center for Academic Excellence and others to develop programs designed to enhance and promote student achievement, retention and success. 

DUTIES AND RESPONSIBILITIES:

• Advise and mentor students who are experiencing academic challenges or may be academically at-risk.
• Serve as the primary advisor for all students on academic probation. 
• Initiate, manage and promote programs designed to help students overcome academic challenges. 
• Work closely with various other offices, such as the Center for Academic Support and Tutoring (CAST), the Center for Student Services (CSS) and the Higher Education Opportunity Program (HEOP), in furtherance of the goal of supporting at-risk students
• Advise and assist new and continuing students with the selection of appropriate courses during registration periods.
• Produce and disseminate appropriate advisement literature related to academic planning, curriculum requirements and other academic policies and procedures.
• Advise students on all academic policies, catalogue rules, regulations and other guidelines governing the fulfillment of their degree programs.
• Conduct degree audits for individual students to assess and evaluate their current progress toward the satisfaction of their degree requirements.
• Produce periodic analysis of advisement-related data with the view of continuously improving our advisement delivery system.
• Work closely with the Study Abroad Director to ensure that students within the program are properly advised prior going abroad and while away from the college.
• Lead one or more sections of our transition-to-college workshop (MMC 101) for incoming students.
• Serve as a member as of the Financial Aid’s Satisfactory Academic Progress Committee.
• Work closely with the AVP/Dean of the Center for Academic Excellence in the preparation of our post-semester academic review.
• Perform all other functions as assigned by the Associate Director of Academic Advisement or the AVP/Dean of the Center for Academic Excellence.

MINIMUM JOB REQUIREMENTS:

• Master’s degree in a relevant field preferred  
• 1- 2 years of experience in academic advisement or related area
• Some teaching experience preferred

KNOWLEDGE AND SKILLS REQUIREMENTS:

• Demonstrated proficiency Microsoft Word, Excel and PowerPoint programs
• Excellent oral and written communications skills
• Ability to work collegially and collaboratively with staff, faculty and administrators
• Ability to make fair and balanced judgments and decisions
• Ability to work well with individuals from diverse backgrounds
• Must be highly motivated to support student development and success 

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

 

ESSENTIAL JOB FUNCTION
The Assistant Controller will assist the AVP/Controller with management of financial processes and controls along with daily operations relating to accounts receivable, accounts payable and payroll. The Assistant Controller must excel at customer service, written and oral communication, and establishing credibility and effective working relationships within a diverse college environment. The Assistant Controller will review the operation’s cash receipts, payroll, and accounts payable on a daily basis.  The Assistant Controller must be self-motivated, highly productive, and have the ability to work independently and solve problems.  The Assistant Controller will be a key participant in the review of financial policies and procedures and the development of a new accounting structure.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

• Significant role in annual financial statement audit preparation.
• Organizes and supervises the daily recording and reconciliation of the College’s revenue receipts and cash. 
• Supervises the preparation and posting of investment accounting on a monthly basis.
• Manages the College’s General Ledger, including review of funds structure and accounts and year-end closing processes.
• Records contributions to the College in the General Ledger and communicates with the Institutional Advancement department to ensure accuracy of accounting.
• Manages Accounts Payable staff’s daily processes, including the issuance of accounts payable checks, ACH transfers, and Fed wires.
• Assists the Controller in the preparation of quarterly and annual financial statements.
• Coordinates Federal, State and local tax reporting for employees and outside vendors including, but not limited to, W-2’s, 1099 Misc.’s and 1042’s.
• Preparation of quarterly Finance and Facilities Board of Trustee reports.
• Analyzes costs relating to the operation of the College’s facilities, recommending to management, opportunities for cost reduction.
• Manages government and grants accounting and provides reports of restricted accounts to track expenditures against available funding.
• Organizes the receipt and reconciliation of Federal Student Loans with the Center for Student Services.
• Reviews Student Loan Refunds prior to release.
• Preparation and maintenance of departmental procedures in conjunction with Assistant Controller.
• Works with the independent external auditors throughout the year-end financial audit, the financial aid single audit and the pension plan audit.
• Performs miscellaneous job-related duties as assigned.
• Board of Trustee approved, authorized signatory.

MINIMUM QUALIFICATIONS:

• Must have a BA or BS
• A Master’s degree or CPA is also a plus
• Must also have experience with not-for-profit organizations, preferably institutions of higher learning
• Two to four years of experience directly relating to the duties and responsibilities specified is also required
• Knowledge of finance, accounting, budgeting, and cost control procedures in a nonprofit college setting.
• Strong analytical skills with the ability to manipulate numbers
• Knowledge of Datatel Colleague, Microsoft Word, Microsoft Excel and Cash Management Systems.          

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

ESSENTIAL JOB FUNCTION
Reporting to the Senior Associate Director of Admissions, the primary responsibility of the Assistant Director of Admission Operations is to produce, maintain and manage Admission’s reports from Technolutions Slate platform. The Assistant Director of Admission Operations will implement and deploy marketing campaigns and overall communication plans from Slate. Additionally, she/ he would assist with the workflow of the admissions processes and provide support for the ongoing development of Slate.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES
•Manage all Slate related reporting and data requests, providing statistical analysis and summaries of enrollment data
•Create Slate dashboards and admission reports for the Division of Enrollment Management to support data-driven decision-making
•Assist admission staff with database requests
•Implement and deploy communication campaigns from Slate to prospects, applicants, and admitted students
•Design and implement new processes that support data needs
•Assist with Slate system development and maintenance
•Assist with data/application imports and exports, and reconcile data on a routine basis to assure data integrity
•Promote timeliness, efficiency, and data integrity within the overall admissions process
•Other projects as assigned by the Senior Associate Director of Admission/Dean of Admission

MINIMUM QUALIFICATIONS 
•Bachelor’s Degree
•Minimum of five years’ experience in Admissions Operations
•Minimum of five years’ experience with Slate/Technolutions
•Minimum of two years of experience with data management, reporting and analysis using relational databases, data visualization tools, data query tools, and basic statistical analysis
•Able to manage multiple projects and prioritize work to ensure deadlines are met
•Experience with Colleague SIS preferred
•Excellent data processing skills
•Ability to work some weekends and nights

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

ESSENTIAL JOB FUNCTION
The Assistant Director of Counseling and Wellness Center and Externship Coordinator provides psychological assessments and short-term counseling for the college student community, and is in charge of all aspects of the doctoral externship training program. The Assistant Director is a full participant in designing and conducting CWC outreach programs, manages psychological crises and provides consultations, within the guidelines of confidentiality, to parents and the Marymount community.  The Assistant Director collaborates with the Director in reviewing and implementing CWC policies and practices.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Conducts initial evaluations
• Provides short-term individual counseling to the diverse Marymount Manhattan College student population
• Provides individual and group supervision to psychology externs, plans and conducts externship training seminars, oversees recruitment and selection of psychology externs, conducts evaluations of externs, and maintains professional relationships with doctoral psychology training programs
• Provides crisis intervention
• Provides in-service training to various departments at the college
• Assists in the development, planning and provision of campus mental health programming and outreach services
• Makes referrals to off-campus agencies and providers, and participates in maintaining lists of referral resources
• Provides consultation to faculty, staff, and administrators regarding general and specific mental health needs of students
• Attends staff and professional development meetings, and reviews and implements policies and practices
• Participates in various college committees and activities
• Performs other related duties as assigned by the Director of CWC

MINIMUM QUALIFICATIONS
A doctoral degree in clinical or counseling psychology is required, and New York State professional licensure is preferred. Candidates should have experience providing individual psychotherapy or counseling; clinical supervision; outreach programming; mental health consultation; and crisis intervention. Counseling experience in a college setting is highly desired, and it is essential that candidates be able to provide mental health services to diverse populations, notably students of color; gay, lesbian, bisexual, and transgendered students; international students; and non-traditional students. Candidates should display strong interpersonal skills, flexibility, accessibility to students and staff, sensitivity and knowledge of multicultural issues, and the ability to work collaboratively in a multidisciplinary setting.

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

Position Description:
Under the supervision of the Assistant Vice President and Dean of the Center for Academic Excellence, the Associate Director of Academic Advisement is responsible for providing visible leadership within the department and assisting in the overall management and coordination of all programs and processes within the Office of Academic Advisement. In addition, the Associate Director is expected to work collaboratively with the Director of Student Success and other stakeholders in the college, in promoting student persistence, retention and graduation. The Associate Director will also provide direction for the academic advisers within the Office and may also be required to take on an advising load. 

Duties & Responsibilities:

• Assist the AVP/Dean of the Center for Academic Excellence with the management and coordination of the college-wide advisement system, with special responsibility for supervising the day-to-day work of the advising staff. 
• Advise both new and continuing students on all college degree requirements, academic policies, catalog rules, regulations and other guidelines governing the fulfillment of their degree programs.
• Oversee the registration of incoming students and ensure that such students are properly assigned to appropriate faculty advisors within their declared majors and minors.
• Coordinate and develop programs geared towards supporting the academic transition of students to the college.
• Work closely with the New York City Seminar faculty to provide them with the additional support needed to create a successful first year experience for our incoming students.
• Coordinate and manage all advisement training for new and continuing faculty advisors, to ensure up-to-date and consistent advisement information and practices.
• Plan, produce and disseminate faculty advisement information each semester, in preparation for student advisement and registration.
• Work closely with the AVP/Dean of the Center for Academic Excellence to review policies and practices pertaining to the academic advisement of new and continuing students within the college.
• Represent the department on various college committees, whose work are aligned with the goals and objectives of Office of Academic Advisement or those of the Center for Academic Excellence.
• Work closely with the staff and leadership teams in the Center for Student Services, Admission, Students Affairs and other student-facing areas in the college.
• Work collaboratively with the other members of the leadership team of the Center for Academic Excellence, to advance the goals and objectives of the area.
• Perform all other functions as assigned by the AVP/Dean of the Center for Academic Excellence.

 

Minimum Job Requirements:

• Master’s degree in Higher Education or a related field
• At least 3 years of direct experience in academic advisement or related area
• Some college teaching experience preferred
• Some supervisory experience required

  Knowledge and Skills Requirements:

• Excellent computer skills, including word-processing, spreadsheet and database
• Excellent oral and written communications skills
• Ability to make balanced judgments and decisions
• Ability to work well with individuals from diverse academic, ethnic and socioeconomic backgrounds

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

Position Description:
Under general supervision, maintains the highest level of security and fire safety for the members of the Marymount Manhattan community, including the dorms. The Associate Director is responsible for planning, organizing, directing and controlling the activities of all departmental personnel. This position reports to the Chief Security Officer. The Department operates 24 hours a day, 7 days a week.

Characteristic Duties & Responsibilities:

• Oversees the supervision of assigned personnel, which includes hiring, work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions.
• Responsible for continuity and assurance that there will be uninterrupted security service 24/7.
• Develop and implement programming that identifies, evaluates and controls fire safety and monitoring their compliance with governmental and regulatory agencies.
• Assists, with formulating procedures for crowd control, building evacuations, fire emergencies, fire drills, elevator failure, power outages, and the like.
• Conduct internal investigations related to security and/or fire safety.
• Ensures the professionalism and technical expertise of the Security guard staff
• Oversees the development and implementation of systems to maintain records on employees, equipment inventories, and compliance activities.
• Assume responsibility of Coordinating all aspects of Security for a dorm in the East Village
• Present a neat and professional appearance at all times
• Performs miscellaneous job-related duties as assigned.
  
  

Education & Experience Requirements:

• Bachelor’s degree preferred.
• Minimum of seven years’ experience in the security field with special emphasis on fire protection.
• Minimum of five years supervisory experience.
• Valid Fire Safety Director Certification required. This license must be maintained as a requirement of continued employment
• Experience in risk management and emergency planning and response, preferably in an academic setting.
• Valid New York State Security Guard License. This license must be maintained as a requirement of continued employment.

Other Requirements:

• Ability to work nights and/or weekends
• Knowledge of fire protection, life safety codes and state/federal safety regulations.
• Demonstrated knowledge and experience in Incident Investigations and Fire Safety Programs
• Demonstrated knowledge of the operations of electronic security systems
• Excellent written & verbal communication skills and presentation skills and ability to effectively communicate with all levels of employees and within a diverse work environment.
• Writing skills necessary to clarify problems and prepare instructions on how to solve them.
• Computer experience including spreadsheets and word processing
• Ability to exercise alertness and good judgment in emergency situations.
• Moderate physical activity and requires handling of average-weight objects.
• Ability to walk, stand or sit for prolonged periods.

Marymount Manhattan College is an affirmative action and equal opportunity employer.
To apply please click here.

The Chief Security Officer (CSO) provides leadership and management for all aspects of campus safety, security, and emergency management for the College. The CSO is responsible for managing and maintaining the overall posture of campus safety for the College, which includes: day to day management of the security team to maintain the safety of the College community; ownership and maintenance of all emergency preparedness, response, and continuity of operations initiatives for the College; and ensuring Campus compliance with all laws and regulations applicable to Campus Safety. The incumbent collaborates with individuals and professional groups across the College as well as in the community and offers guidance to the President and the leadership team.

KEY RESPONSIBILITIES

• Evaluates and assesses effectiveness of MMC Campus Safety posture, staffing, and procedures and provides report and recommendations to President. Develops, maintains, and revises procedures, staffing structure, and policies as needed.
• Oversees the supervision of assigned personnel, which includes hiring, work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions. Ensures appropriate coverage for routine operations as well as special events.
• Manages all security-based systems/operations and tools including access control and ID management:
  • Assesses need for additional systems/tools and recommends as needed;
  • Ensures all Security staff are trained on all systems.
• As Chair of Response and Emergency Preparedness Team, oversees all emergency management initiatives within MMC including maintenance of all plans, protocols, and procedures, implementing mitigation measures, annual training and exercise calendar, and continuity of operations.
• Owns and oversees the annual Emergency Preparedness Exercise, Training, and Drill calendar, including implementation/management of all drills, exercises, and trainings (including but not limited to drills required by state/local law);
• Ensures that all guards are trained on all of the College’s security/emergency response protocols and procedures.
• Normally, serves as Incident Commander during incident responses.
• Coordinates response to medical emergencies, bomb threats, fire alarms, or intrusion alarms, following emergency response procedures.
• Investigates complaints of disturbance, accidents, infractions and criminal activity occurring on campus, undertakes appropriate action, and ensures appropriate response.
• Responsible for dissemination of emergency notifications/communications via safety@mmc.edu and Public Address System.
• As the Clery compliance officer for the College, maintains and publishes campus safety and crime reports as required by local, state and federal law in addition to posting timely warning notices on any ongoing threats to the campus community.
• Oversees managements and maintenance all compliance and regulatory records required for Campus Safety.
• Oversees the development and implementation of systems to maintain records on employees, equipment inventories, and compliance activities.
• Develops, implements, manages, or evaluates policies and methods to protect personnel against harassment, threats, or violence:
  • Implements organizational process or policy changes.
  • Develops organizational policies or programs.
• Owns and maintains security procedures/plans for largescale and/or special events. Ensures Campus Safety is equipped and prepared to support College events with monitoring, crowd control, and security screening procedures as required.
• When required, implements and manages campus access bans.
• Conducts annual review/update of all emergency plans/protocols and updates hazard vulnerability assessment annually.
• Creates individualized safety programs and protocols as needed to address unique or temporary hazards.
• Ensures the professionalism and technical expertise of the Security guard staff and advises President on appropriate Security staffing structure for MMC.
• Assumes responsibility of Coordinating all aspects of Security for residence halls
• Provides vision, leadership, and coordination of the department’s goals, policies, procedures, standards, programs, and events.
• Participates in committees as appropriate and required.
• Undertakes risk assessments of the community and take appropriate follow-up action, including but not limited to reporting findings to College’s administration
• Oversees budget for Department of Campus Safety
• Develops, and maintains effective working relationships with various members of the College’s Community, and our jurisdictional law enforcement department, and emergency services.
• Provides 24-hour response for urgent or emergency matters, including reporting to campus or designated site when required

•  Other responsibilities as assigned

Education & Experience Requirements:

• Bachelor’s degree preferred.
• Minimum of seven years’ experience in the security field with special emphasis on fire protection.
• Minimum of five years supervisory experience.
• Valid Fire Safety Director Certification preferred. 
• Experience in risk management and emergency planning and response, preferably in an academic setting.
• Valid New York State Security Guard License Preferred. 
• Knowledge of compliance and security regulations and reporting

Other Requirements:

• Ability to work nights and/or weekends
• Knowledge of fire protection, life safety codes and state/federal safety regulations.
• Demonstrated knowledge and experience in Incident Investigations and Fire Safety Programs
• Demonstrated knowledge of the operations of electronic security systems
• Excellent written & verbal communication skills and presentation skills and ability to effectively communicate with all levels of employees and within a diverse work environment.
• Writing skills necessary to clarify problems and prepare instructions on how to solve them.
• Ability to exercise alertness and good judgment in emergency situations.
• Moderate physical activity and requires handling of average-weight objects.
• Ability to walk, stand or sit for prolonged periods.

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

ESSENTIAL JOB FUNCTION
The Director of College Marketing will provide leadership for all aspects of the College’s marketing initiatives and report to the Vice President for Enrollment Management and Marketing.  The Director will define, develop and execute strategies for achieving the college’s enrollment and revenue goals, as well as brand awareness and overall marketing messages. 

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Develop and implement a cohesive marketing plan to increase enrollment and brand awareness
• Set current and long-term goals for internal teams
• Design and review the Marketing department’s budget
• Monitor all marketing campaigns and improve them when necessary
• Prioritize marketing projects and allocate resources accordingly
• Prepare regular reports and presentations on marketing metrics for the Vice President for Enrollment Management and Marketing
• Conduct market analysis to identify challenges and opportunities for growth
• Provide guidance and ideas to organize effective marketing events
• Forecast hiring needs for the Marketing department
• Track competitors’ activities
• Identify and plan differentiated and impactful marketing strategies/materials
• Build, manage and coach a high-performing marketing team
• Direct and support market research collection, analysis, and interpretation of market data for short- and long-term market forecasts and reports
• Work collaboratively with the communications team to align strategies
• Manage marketing budget and expenditures
• Maintain brand standards and ensure compliance across all marketing and communications channels
• Identify competitors and evaluate their strategies and positioning and devise counter-strategies

MINIMUM QUALIFICATIONS:

• 5 or more years progressive and proven work experience as a Director of Marketing or other senior marketing or enrollment management role
• Experience in enrollment management and marketing college offerings
• Demonstrable experience designing and implementing successful marketing campaigns
• Solid knowledge of SEO, web analytics and Google Adwords
• Experience with CRM (Slate)software and digital marketing tools and techniques
• Strong leadership skills
• Strong analytical and project management skills
• Strategic mindset, with ability to make difficult decisions
• BS degree in Marketing, Communications or relevant field
• Outstanding communication, presentation and leadership skills
• In depth knowledge of market research
• Sense of ownership and pride in your performance and its impact on college’s success
• Critical thinker and problem-solving skills
• Great interpersonal and communication skills/Team player
• Other duties as assigned

Marymount Manhattan College is an affirmative action and equal opportunity employer. 

To apply please click here.

REQUIRED QUALIFICATIONS:

• BA/BS degree with at least one year of related work or a combination of related education and work experience to equal three years.
• At least one year of work experience in higher education.  

PREFERRED QUALIFICATIONS:

• Excellent oral and written communication skills; ability to write clear, concise letters using effective writing skills.
• Sensitive to cultural diversity and ability to communicate and interact effectively with people of all ages and identities.
• Proven ability to work effectively as a team member.
• Ability to analyze and interpret data and make independent decisions; responsible for decisions.
• Highly motivated, focused, and results-oriented.
• Ability to meet expectations in a fast-paced and dynamic, customer-oriented environment.
• Must be able to effectively present information and represent the College at outreach events, both on- and off-campus which can include evening and weekend hours and possibly travel.
• Student financial aid experience preferred with registration and student accounts receivable experience a plus.
• Knowledge of and experience with MMC, including institutional policies, procedures, and processes a plus.
• Demonstrated project management and public speaking skills.
• Working knowledge of Microsoft Office, Google Suite (GMail, Drive, Docs, etc.), student records, financial aid software (Colleague), and CRM platforms (SLATE).

About the Job
Counselors provide integrated student services to MMC students, families, faculty, and staff in the main areas of financial aid, records and enrollment, and billing. The Counselor position requires an in-depth understanding of and training on institutional, federal and state policies regulating financial aid, academic records, registration, and student account billing. Additionally, Counselors are equipped with a broad knowledge of campus resources and services.   

As a vital resource for the College community, it is essential for counselors to provide outstanding customer service. Counselors must exhibit excellent problem solving skills and independent professional judgement when resolving student questions and concerns.  Furthermore, Counselors must possess an understanding of the College’s diverse community. Additionally, Counselors engage in sensitive conversations related to academic success and financial matters.

Counselors may be asked to serve on various committees, engage in professional development and provide campus and community outreach. Through their broad knowledge of the College, Counselors have the authority to apply independent discretion and professional judgment without supervisor approval in a variety of situations, many of which can have significant impact for the College. 

Counseling, Advising and Processing (80%)

• Counsel, advise, investigate, problem-solve, and resolve questions and issues from current and previous students, parents, faculty, staff, college departments, other third parties, and the public.
• Provide advising to students and parents with in-depth financial aid questions concerning FAFSA applications. Explain verification, financial aid eligibility and disbursement of aid, as well as cost of attendance figures, difference and benefits of different aid types and estimated family contribution formulas.
• Counsel students on a variety of issues to include financial aid, billing, and payments. 
• Counsel students on requirements for various aid programs such as Pell, Federal work-study, Loans and NYS HEOP and TAP awards.
• Advise students and parents on the availability of student aid, types of student aid, processing procedures and other consumer information as it relates to student aid.
• Package students using federal, institutional and state guidelines and ensure that award letters are generated, reviewed and processed timely.
• Responsible for verification of federally and institutionally selected students. This includes collecting, reviewing and correcting financial information and forms submitted by parents/students.
• Resolution of federal C-flags that result from mismatches for: selective service, citizenship, alien status, etc.
• Resolve discrepancies in submitted financial aid information with parents and students.
• Counsel students/parents on the financial aid process, verification criteria and ways to finance their education.
• Review academic progress and monitor changes that will affect federal/state aid eligibility each semester.
• Other duties as assigned.

Standards:  

• Provide start-to-finish student service using professional judgment and individual discretion in both simple and complex issues involving minimal supervisory guidance.
• Offer pro-active and on-the-spot, independent support and problem resolution in a broad range of areas and issues.
• Keep abreast of institutional, departmental, federal and state regulations. Exercise authority to implement changes and make exceptions to students’ financial aid awards.
• Continually look for ways to improve service to students.
• Provide customer service consistent with the College’s inclusive and welcoming service standards.

Community Outreach & Other Duties as Assigned (10%)

• Present orientation and other related presentations to students, parents and other College staff.
• Present financial aid presentations to the College community, high schools, and other requested presentations such as Financial Aid Nights, Admitted Student Days, Open Houses, Griffin Days, Admission events, New and Transfer Student Orientations, Parent Orientations, HEOP interview days and FWS Orientation event, etc.
• Serve on committees as needed.
• Act as liaison to the Admission and Advisement departments.
• Events can include evening and weekend hours.
• Complete other duties as assigned.

Standards

• Successfully represent the College through professional delivery of presentations.
• Successfully represent the CSS within the College community by communicating accurate and timely information.
• Demonstrate excellent communication skills.
• Engage in relationship building within the College community.
• Complete other duties by assigned deadline.

Appeals & Petitions (10%)

• Evaluate and complete: Financial Aid appeals, Academic Progress Appeals, Courses applicable to the degree reviews, etc.

Standards

• Accurately counsel students on impact to their record based on the type of appeal or petition submitted.
• Thoroughly investigate appeals and petitions as well as review supporting documentation to make decision.
• Contact appropriate parties for further information when needed.
• Evaluate and act on appeals, meeting deadlines established for each appeal.
• Review student eligibility for financial aid based on current enrollment. Use professional judgment as needed for appeals.
• Communicate results of waiver, appeal or petition to students in a professional manner.

Marymount Manhattan College is an affirmative action and equal opportunity employer. 

To apply please click here.

 

Position Description:
Maintenance Mechanic I operates, monitors, repairs and maintains building HVAC, plumbing and electrical systems as directed. Performs routine electrical and plumbing repairs and maintenance as assigned.  Assists with event setups, moves and policing of the facilities. Possess and demonstrates the ability to perform basic mechanical & electrical troubleshooting. Performs rounds, maintains logs and completes work orders as assigned. Performs others duties as occasionally assigned. At least three years’ experience working as a mechanic is required. Must be able to work independently. This is an overnight position.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Repairs and maintains machinery and mechanical equipment in accordance with diagrams, sketches, operating manuals, manufacturers’ specifications or supervisor s instructions, using hand and power tools, precision measuring or testing devices. Responsible for complete maintenance of area of assignment.
• Observes and adjusts a wide variety of machines and devices in operation to assure proper operation, including pumps, motors, compressors and equipment.
• Dismantles machines and devices for servicing, repair, or replacement of parts.
• Adjusts devices, instruments, belts, etc.
• Lubricates and cleans pumps, motors, fans, machinery equipment and operating hardware.
• Repairs or replaces damaged or defective soap, towel and tissue dispensers, etc.
• Replaces washers packing, or parts on faucets, flushometers, valves, traps, etc.
• Clears stoppages in sanitary or storm drainage systems using plumber’s snake, vacuum or manual plungers.
• Replaces gaskets, seals on water coolers and other equipment.
• Replaces defective bulbs, sets, switches, fuses, and receptacles in buildings or on the exterior areas of the college.
• Regulates steam or hot water equipment in mechanical rooms, offices, laboratories, residence areas, etc. Adjusts valves, thermostats, and dampers.
• Performs laboring or other semi-skilled duties including drilling, digging, minor roof repair, replacement of missing floor or ceiling tile.
• Assists tradesmen when directed.
• Maintains time and material records.
• Performs minor inspectional duties where directed.
• Maintains plant or work areas in safe, clean operating condition.
• Reports unsafe conditions, or building or equipment damage to supervisor.
• Performs other appropriate duties.

Education Requirements:
HS/GED

Other Requirements:
C.F.C Universal Certificate
Three years’ experience working as a maintenance mechanic and applicable trade school certifications are preferred.

PHYSICAL REQUIREMENTS

• Work is medium. Lifts, carries, pushes or pulls a variety of tools, equipment and materials.
• A climb, balances, stoops, kneel, and crouches to gain access to pipes, wiring and equipment.
• Handles a variety of hand and power tools.
• Near-visual acuity needed to read equipment diagrams and inspect parts.
• Depth perception, field of vision, and color vision needed in fitting and installing parts.
• Exposed to wet and cold conditions. Exposed to noise and vibration from operating machinery

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

Position Description:
The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk assists Mailroom Coordinators at 71st Street, the 55th Street Residence Hall and Cooper Square Residence Hall.

• Pick up and sort incoming mail from the Post Office.
• Assist in the sorting of mail and delivery to all departments.
• Work with the Mailroom Coordinator to complete all daily tasks.
• Accept all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system, and delivers packages to respective departments.
• Log all outgoing courier packages and contacts courier for pickup.
• Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
• Copier maintenance – check paper/staples/toner in designated copiers.
• Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the WTS tracking system and uploads all information into the system.
• Assist the Mailroom Coordinator with other Mailroom duties as directed.
• Act as backup when one of the Mailroom Coordinators is out.

Residence Halls:

• Accepts all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system.
• Sorts and places incoming mail in student’s respective mailbox
• Cancels subscriptions for students no longer residing at Residence Hall
• Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street or Cooper Square Residence Hall
• Other duties as defined by the Director of Administrative Services.

 

Education Requirements:

• High School diploma or equivalency.

 

Other Requirements:

• Understanding of USPS regulations helpful
• Ability to lift packages up to approximately 50 lbs.
• Prior Mailroom experience helpful.
• Flexible hours Monday-Friday; some nights and weekends

Marymount Manhattan College is an affirmative action and equal opportunity employer.  

To apply please click here.

ESSENTIAL JOB FUNCTION

The Part-Time Temporary Counselor is responsible for providing psychological intakes and short-term counseling to the college student population, maintaining counseling records, and consulting as necessary with the Director of CWC. Must be willing to work at least two full days Monday through Friday.

This is a temporary position that may last from February 2020 through May 2020.

CHARACTERISTIC DUTIES & RESPONSIBILITIES:

• Conduct initial evaluations
• Provide individual counseling appointments
• Make referrals to off-campus agencies and providers
• Maintain appropriate counseling records
• Consult as necessary with the Director of CWC

MINIMUM QUALIFICATIONS
A doctoral degree in clinical or counseling psychology or a masters in social work and New York State professional licensure is required. Candidates with experience providing individual counseling or psychotherapy; outreach programming and crisis intervention experience in a college setting preferred. Candidates also should have experience providing mental health services to diverse populations including international students, gay, lesbian, bisexual, and transgendered students, and non-traditional students. Other qualifications include strong interpersonal skills, flexibility, accessibility to students and staff, ability to address multicultural issues, a team orientation, and the ability to work collaboratively in a multidisciplinary setting.

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

Position Description:
Responsible for the supervision of the College’s security staff and ensures a safe environment for all students, faculty, staff, and visitors to the College. Responsible for the planning, organization and daily direction of all security department personnel. This position reports to the Director of Campus Safety. The Department of Campus Safety operates 24 hours a day, 7 days a week.

Characteristic Duties & Responsibilities:

• Supervise and direct security officers and security operations at all College locations
• Supervise, coordinate and respond to emergency incidents on campus
• Be well versed in College emergency management and procedure
• Assists Director of Campus Safety in developing and implementing departmental procedures for security and life safety systems
• Conduct training for the College’s security staff
• Ensure enforcement of college policies, rules and regulations
• Conduct investigations as required
• Assist in managing the College lock and key program
• Coordinate efforts with facilities and environmental health regarding building safety issues
• Monitor and address safety and security conditions on campus
• Review reports for accuracy and conduct follow ups as necessary
• Maintain confidentiality in the management of information.
• Coordinate security scheduling and time / attendance records
• Evaluate security officer performance
• Demonstrate reliability and trustworthiness
• Ability to travel between locations
• Other duties as assigned 

Education & Experience Requirements:

• Bachelor’s degree in Criminal Justice or related field preferred
• Five years of progressively responsible experience in college security preferred
• Experience in law enforcement preferred

Other Requirements:

• Must be able to work 3-11 PM shifts.
• The ability to work in a student-centered campus environment
• Present a neat and professional appearance at all times
• Excellent customer service skills
• Knowledge of emergency management response planning and implementation.
• Knowledge of federal and state laws applicable to colleges and universities including Student Right to Know, FERPA, ADA, Campus Security ACT, etc.
• Proven leadership, interpersonal, communication, problem-solving and presentation skills
• Previous experience in law enforcement preferred
• Strong oral and written communication skills
• Experience in the use of computer programs and related technologies
• Ability to obtain required certifications (NYS Guard, Fire Guard, etc.)
• Working knowledge of NYC fire protection and life safety codes
• Demonstrated knowledge of the operations of electronic security systems
• Flexibility in working tours / days as required for College special needs
• Ability to make sound decisions in emergency situations
• Ability to walk, stand or sit for prolonged periods

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.

REQUIRED QUALIFICATIONS:

• Entry level position that requires one or two years of related work or a combination of related education and work experience.
• At least one year of work experience in a customer service-related field.  
• Availability for evening and weekend hours.

  PREFERRED QUALIFICATIONS:

• Excellent oral and written communication skills; ability to write clear, concise letters using effective writing skills.
• Experience in Student Accounts, Financial Aid and Registration and Records.
• Sensitive to cultural diversity and ability to communicate and interact effectively with people of all ages and identities.
• Proven ability to work effectively as a team member.
• Ability to analyze and interpret information and make independent decisions; responsible for decisions.
• Highly motivated, focused, and results-oriented.
• Ability to meet expectations in a fast-paced and dynamic, customer-oriented environment.
• Must be able to effectively present information and represent MMC when speaking to constituents both in person and by phone.
• Knowledge of and experience with institutional policies, procedures, and processes.
• Working knowledge of Microsoft Office, Google Suite (GMail, Drive, Docs, etc.), student records, financial software (Colleague).

 About the Job
CSS Service Representatives provide integrated student services to MMC students, families, faculty, and staff in the main areas of records and enrollment, billing, and financial aid.  The position can involve heavy daily contact by phone and in person. The CSS Service Rep position requires an in-depth understanding of and training on MMC institutional, federal and state policies regulating academic records, registration, financial aid, and student account billing. Additionally, CSS Service Reps are equipped with broad knowledge of campus resources and services.   

As a vital resource for the College community, it is essential for CSS Service Reps to provide outstanding customer service. CSS Service Reps must exhibit excellent problem solving skills and discretion when resolving student questions and concerns.  Furthermore, CSS Service Reps must possess an understanding of the College’s diverse community. Additionally, CSS Service Reps engage in sensitive conversations related to academics and financial matters.

Advising, Problem Solving and Processing (90%)

• Advise, investigate, problem-solve, and resolve questions and issues from current and previous students, parents, faculty, staff, departments, other third parties, and the public.
• Provide information to prospective students, current students and parents with financial aid questions concerning FAFSA applications. Explain financial aid eligibility and disbursement of aid, as well as cost of attendance figures, difference and benefits of different aid types and the estimated family contribution.
• Provide information to incoming and continuing students on loans, billing and payment options for financing their education at MMC.
• Assist students on a variety of issues to include: enrollment, registration, student records, financial aid, billing, and payments. 
• Other duties as assigned.

Standards:

• Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.
• Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.
• Possess computer skills that include a good working knowledge of MS word and excel and the ability to accurately post student related data into the College’s student information system.
• Provide start-to-finish student service using discretion in both simple and complex issues involving minimal supervisory guidance.
• Exercise good judgment in escalating complex issues to supervisors/managers.
• Offer pro-active problem resolution in a broad range of areas and issues.
• Keep abreast of College, departmental, federal and state regulations.
• Continually look for ways to improve service to students.
• Provide customer service consistent with CSS’s inclusive and welcoming service standards.

Waivers, Appeals & Petitions (10%)

• Assist continuing students and faculty with processing add/drop forms, course substitutions, overtallies, etc.
• Evaluate and forward to the proper area: Late registration appeals, tuition forfeiture appeals, and late fee appeals for a one-time exception.
• Other duties as assigned.

Standards

• Accurately advise students of the requirements to process their request.
• Thoroughly review supporting documentation (if needed) to ensure a timely decision.
• Forward information to contact in appropriate department.
• Communicate results of waiver, appeal or petition to students in a professional manner.

 

Marymount Manhattan College (MMC) is an urban, independent liberal arts college located on the Upper East Side of Manhattan. The mission of the College is to educate a socially and economically diverse student body by fostering intellectual achievement and personal growth and providing opportunities for career development. In a rich mosaic of a dynamic urban environment, MMC blends a versatile liberal arts education with professional preparation and social engagement, and offers a wide range of study options in arts and sciences, business, communication and media arts, and visual and performing arts.

Reporting to the President and serving as a member of the President’s Cabinet, the Vice President for Finance and Administration (VPFA) is the Chief Financial Officer (CFO) of the College and a key strategic advisor to the President and members of the President’s cabinet.  The VPFA/CFO is responsible for financial planning and leadership in the management of all financial and business operations of the College and demonstrates the ability to be creative and innovative in a rapidly changing higher educational and regulatory environment while moving forward the College’s strategic plan and vision for the future.  The VPFA/CFO directs, manages, integrates, and coordinates all functions of the Finance and Administration Division.  This includes general oversight of the Controller’s Office and other financial functions, such as Payroll, General Accounting and Accounts Payable, and other operational areas, such as Information Technology, Facilities, Human Resources, Administrative Services, Real Estate, Campus Safety and Enterprise Risk Management, Auxiliary Services (such as space rentals), and Food Services.  In addition, the VPFA/CFO has extensive interaction with the College’s Board of Trustees and provides staff support to several board committees.

RESPONSIBILITIES:

• Provides leadership and direction to the departments in the Division.
• Advises President and Cabinet members on matters of policy and financial management
• Participates with the President and cabinet members in institutional planning, policy development, and problem resolution.
• Works collaboratively and strategically with the President and members of the President’s cabinet to advance MMC’s mission and strategic vision.
• Leads the College’s efforts in financial planning and budget preparation to ensure effective financial sustainability
• Ensures the College’s effective operational and financial procedures by consistently examining current processes to ensure operational excellence that moves the College forward to meet strategic goals.
• Manages the College’s annual budget process and make recommendations to the President for presentation to the Board of Trustees.
• Ensures compliance with bond covenants, audit standards and with all regulatory and funding agencies and the rules of accrediting bodies by continually monitoring operations, programs, and physical properties; initiates changes where required.
• Reviews and analyzes major contractual obligations of the institution such as construction and professional services and contract and grant proposals.
• Develops and carries out the mission statement of the Administration and finance division; formulates goals and objectives for the division in accordance with the short and long-term goals of the College.
• Oversees the College’s risk assessment to ensure internal controls are adequate and effective.
• Collaborates with the President and Cabinet to ensure the strategic development of the College’s financial sustainable future.
• Directs the activities associated with the security and investment of the College’s assets and funds.
• Performs miscellaneous job-related projects as assigned by the President.

MINIMUM JOB REQUIREMENTS, SKILLS, AND CHARACTERISTICS REQUIRED:

• Minimum of 10 years of increasingly responsible positions in Finance with a preference for higher education experience
• Strong management skills, both strategic and operational, and demonstrated ability to build, manage, and motivate an effective team
• Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge and understanding of the mission, goals, organization, and operational/financial infrastructure
• Knowledge of institutional policies and procedures, regulations and bylaws, and the legal environment within which they operate
• Knowledge of accreditation and certification requirements and standards
• Knowledge of the structure, operations and requirements of federal, state, and local financial regulatory and funding agencies
• Ability to review and assess the operational and financial viability of new and existing contractual arrangements
• Knowledge of human resources concepts, practices, policies, and procedures
• Strategic planning skills
• Ability to analyze and solve problems creatively and effectively
• Knowledge of investment strategies and techniques
• Knowledge of assets and funds management principles, methods, and techniques
• Ability to build collaborative relationships with MMC Community
• Self-confidence, integrity, warmth, and a flexible leadership and personal style combined with a sense of humor that will earn the respect and attention of the campus community.
• Superior communication skills to express verbally and in writing MMC’s community
• Master’s degree in finance, accounting, or business, with advanced degree preferred.

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.