Staff Positions

Job Summary
The Advancement Services Specialist reports to the Senior Director for Institutional Giving and Advancement Operations and is a valuable member of the Institutional Advancement team.

The Advancement Services Specialist will be the primary entry point for all advancement data, and plays a key role in maintaining the integrity of the donor database, including gift processing and acknowledgment. This position will also offer exposure to and experience in a variety of robust fundraising initiatives.

Roles and Responsibilities
Advancement Services (90%)

• Executes all aspects of gift processing and acknowledging
• Accurately enters all donations made to Marymount Manhattan College into Raiser’s Edge database in a timely manner
• Processes registrations, tickets, and table purchases to advancement events
• Ensures that appropriate and necessary documentation relating to all contributions has been obtained and stored
• Generates and stores all acknowledgement letters, pledge reminders, and donation collateral 
• Conducts monthly financial reconciliation with Business Office and fulfills requests for documentation 
• Maintains and manages Raiser’s Edge database to ensure accuracy and timeliness of all advancement data
• Serves as the primary entrant of new constituent records and updates
• Transfers and updates student and parent data from Colleague, Slate, and other college systems external to Raiser’s Edge
• Processes returned mail and address updates including regularly scheduled NCOA and other data appends. Works with student workers to complete timely processing of returned mail and to research and enter new contact information
• Manage annual fundraising calendar, including grant deadlines, cultivation and stewardship planning, and follow-up activities
• Maintain policies and procedures for donor database, including data entry, gift and constituent tracking, etc.
• Creates weekly fundraising reports and assists with other reports as needed
• Work closely with Advancement Services team to manage gift tracking process, fundraising reports, and monthly income reconciliation

Fundraising and Leadership Support (10%)

• Provide administrative support to the Senior Director of Institutional Giving and Advancement Operations
• Conduct prospect research, as assigned
• Other duties, as assigned

 Qualifications

• Bachelor’s Degree
• 1-2 years in a fundraising environment, or comparable experience
• Experience with Raiser’s Edge or other donor database 

Skills and Competencies

• Desire to learn, develop new skills, and build development experience
• Strong writing skills
• Well-versed in Microsoft Office
• Proactive, takes initiative
• Attention to detail
• Team player, with ability to work with all levels of staff and donors
• Highly organized, with ability to work in a fast-paced environment and on multiple projects simultaneously

 

Marymount Manhattan College is an affirmative action and equal opportunity employer. 

To apply click here.

ESSENTIAL JOB FUNCTION

Within a centralized department, reports to the Registrar and provides services and counseling to international students regarding immigration-related
regulations and academic requirements. This position is the PDSO (primary designated school official) for the college’s F-1 SEVIS program including visa requirements, annual reporting and federal compliance for all international students.   

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

F-1 Visa and SEVIS Processing:

• Serves as the primary resource for information about the Student & Exchange Visitor Information System (SEVIS) and U.S. visa requirements. 
• Serves as Principal Designated School Official (PDSO) for the college’s F-1 program in SEVIS including processing I-20 forms, advising students on visa issues and annual reporting. 
• Manages federal reporting deadlines set by SEVIS. 
• Keeps up-to-date on all governmental policies and continually reviews college policies and procedures to ensure compliance. 
• Responsible for collecting and processing documents and maintaining files on all F-1 visa international
  students. 
• Responsible for responding to the emergency hotline for entry issues. 
• Improves and maintains data in the College’s system so that the department is informed of student data that affects their visa status and ensures maximum functionality between the Colleague system and required government reporting systems. 
• Assists in maintenance and development of web resources related to international students. 
• Maintains data related to international students and assists in the creation and dissemination of quantitative and qualitative reports. 
• Counsel students about employment options, timelines and regulatory requirements related to Curricular Practical Training (CPT) and Occupational Practical Training (OPT).  
• Provides pre-arrival information and support to incoming international students. 
• Provides on-campus employment letters, enrollment verification, and degree certifications for Int’l Students. 

Enrollment Management:

• Review and evaluate applications for international admission. Read and review documents to determine if a student
  can be accepted based on the academic standards of the college.  
• Outreach to prospective international students for application completion and document submission. 
• Advise international prospects on matters of SEVIS requirements, international admission, scholarships, residence and student life, academics, and transition to college. 
• Available to work some weekends and evenings as necessary to accomplish the college’s mission, goals
  and objectives.  
• Participates in committees, task force teams and planning groups as needed. 
• Performs additional duties and responsibilities as assigned. 

Registration & Records:

• Oversees and processes internships, independent study, permission to take classes outside MMC and CLEP exams to ensure they comply with
  MMC’s requirements 
• Assists with graduation audits for seniors. 
• Reviews international F-1 visa students (IS) freshmen files received for completeness in accordance with standards set by
  AACRAO/ICE/SEVIS (i.e.high school diploma, acceptance letter, scholarship letter, etc.). 
• Registers students in study abroad program and works with Financial Aid and Student Accounts to ensure aid and billing are correct. 
• Reviews study abroad college transcripts and posts Study Abroad grades upon receipt of study abroad transcript ensuring financial aid credits remain intact. 
• Oversees maintenance of matriculation process. 
• Assist the Registrar in course scheduling – data input and course updates. 
• Directs processing for MMC consortia programs (Hunter/Pace). 
• Processes registration and program changes for continuing students and incoming freshmen. 
• Assists in grade processing and updating student records.  

Knowledge, Skills, and Abilities:

• Ability to adhere to MMC academic policy, FERPA and other Federal/State regulations for compliance.  
• Attention to detail. 
• Ability to multi-task. 
• Strong interpersonal, verbal, written, and organizational skills 
• Ability to work independently and collaboratively with a team. 
• Ability and willingness to work some weekends and evenings. 
• Proficiency in Microsoft Office Professional software.  

Minimum Qualifications:

• Bachelor’s degree required. 
• Previous experience working with multi-cultural and/or international students. 
• Experience with SEVP policies, SEVIS database, and serving as a DSO or PDSO. 
• Knowledge of immigration-related laws, Department of Homeland Security and Department of State regulations.  
• Excellent intercultural communication and presentation skills. 
• Ability to maintain confidentiality of records and information. 
• Strong analytical, problem-solving, and organizational skills. Must be a U.S. citizen or U.S. permanent resident with a Valid U.S. passport.

Preferred Qualifications:

• Proficiency in language(s) other than English  

Marymount Manhattan College is an affirmative action and equal opportunity employer.  

To apply please click here.

Position Description:
The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk assists Mailroom Coordinators at 71st Street, the 55th Street Residence Hall and Cooper Square Residence Hall.

• Pick up and sort incoming mail from the Post Office.
• Assist in the sorting of mail and delivery to all departments.
• Work with the Mailroom Coordinator to complete all daily tasks.
• Accept all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system, and delivers packages to respective departments.
• Log all outgoing courier packages and contacts courier for pickup.
• Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
• Copier maintenance – check paper/staples/toner in designated copiers.
• Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the WTS tracking system and uploads all information into the system.
• Assist the Mailroom Coordinator with other Mailroom duties as directed.
• Act as backup when one of the Mailroom Coordinators is out.

Residence Halls:

• Accepts all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system.
• Sorts and places incoming mail in student’s respective mailbox
• Cancels subscriptions for students no longer residing at Residence Hall
• Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street or Cooper Square Residence Hall
• Other duties as defined by the Director of Administrative Services.

 

Education Requirements:

• High School diploma or equivalency.

 

Other Requirements:

• Understanding of USPS regulations helpful
• Ability to lift packages up to approximately 50 lbs.
• Prior Mailroom experience helpful.
• Flexible hours Monday-Friday; some nights and weekends

Marymount Manhattan College is an affirmative action and equal opportunity employer.  

To apply click here.

ESSENTIAL JOB FUNCTION 

The Student Financial Service Representative is an entry level position in the Center for Student Services. Representatives are the College’s initial customer service contact between students, and their parents, and three key student service areas: Registration and Records (Registrar), Student Accounts (Bursar) and Student Aid (Financial Aid). The position is located in the College’s “one-stop” Center for Student Services, and involves heavy daily contact with students, both by telephone and in person. The Representative addresses general inquiries about a multitude of student concerns that include but are not limited to: registration procedures, financial aid forms, deadlines and requirements, requests for transcripts and student records, and inquiries regarding student invoices, payment plans and loans. The position requires some data entry, verifies different types of information, and refers less routine and more complex matters to the appropriate area. The position requires prompt, reliable, accurate and personalized service. The environment is fast-paced and lively. 

 CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Provide cross-functional services in the areas of student accounts, financial aid, and registration.  
• Advise, investigate, problem-solve, and resolve questions an issues from prospective and current students, alumni, parents, faculty, and staff.  
• Advise, investigate, problem-solve and resolve questions and issues from students about their student accounts and the registration process.  
• Guide and assist students by providing general financial counseling.  
• Advise and explain to students and parents, with in-depth financial aid questions, their FAFSA application. Explain financial aid eligibility and disbursement of aid, verification process, different aid options, as well as cost of attendance and estimated family contribution.  
• Maintain up-to-date knowledge of college policies, procedures, and programs.  
• Adhere to a strong customer service orientation and work proactively with other support offices, especially academic advising and admissions, to best serve students.  
• Perform other duties as assigned by the Student Financial Services Supervisor.   

MINIMUM QUALIFICATIONS:

• Although an entry level opportunity, 1-2 years’ experience in a financial services office preferred; additional college or university student service experience is preferred. Experience in College student accounts, financial aid or registration is favorable.  
• Strong customer-service orientation, experience, and skills.  
• Demonstrated commitment to improving service delivery and student satisfaction.  
• Willingness to work in an environment that fosters team solutions to problems that cross departmental and/or functional lines.  
• Ability to communicate well, both orally and in writing.  
• Ability to maintain confidentiality of records and information.   

 The incumbent should:

• Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.  
• Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.  
• Possess computer skills that include a good working knowledge of MS Word and MS Excel and the ability to accurately post student related data to the College’s student information system.  
• Possess excellent written and oral communication skills along with an ability to work cooperatively and collegially within a diverse, people-oriented environment.

 

Marymount Manhattan College (MMC) is an urban, independent liberal arts college located on the Upper East Side of Manhattan. The mission of the College is to educate a socially and economically diverse student body by fostering intellectual achievement and personal growth and providing opportunities for career development. In a rich mosaic of a dynamic urban environment, MMC blends a versatile liberal arts education with professional preparation and social engagement, and offers a wide range of study options in arts and sciences, business, communication and media arts, and visual and performing arts.

Reporting to the President and serving as a member of the President’s Cabinet, the Vice President for Institutional Advancement (VPIA) is the Chief Advancement Officer of the College.  The VPIA directs, manages, integrates, and coordinates all functions of the Institutional Advancement Division, which are essential to meeting the College’s fundraising, development, communications, and other goals.

Qualified candidates will have the following credentials and experience: 

• A minimum of ten (10) years of increasingly responsible positions in institutional advancement, with a preference for higher education experience.
• Strong management skills, both strategic and operational, and a demonstrated ability to build, manage, and motivate an effective team.
• A strong track record with major gifts, capital campaigns, planned giving, annual giving, special events, and constituent relations.
• The ability to establish strategic goals and the effective use of “moves management” strategies to achieve goals.
• Strategic planning and decision-making capabilities based on research, analysis, and sound judgment to be applied toward the development of an innovative advancement program with the leadership skills to ensure its successful implementation.
• The ability to build collaborative relationships with both the campus community and a diverse alumni and constituent base.
• Self-confidence, integrity, warmth, and a flexible leadership and personal style combined with a sense of humor that will earn the respect and attention of the campus community.
• Superior communication skills to express verbally and in writing MMC’s institutional identity and fundraising goals with clarity, passion and persuasion.
• Willingness and ability to travel and be available to work evenings and weekends as needed.
• A Bachelor’s degree, with an advanced degree preferred.

 

Marymount Manhattan College is an affirmative action and equal opportunity employer.

To apply please click here.