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Email Signature Guidelines

MMC asks faculty and staff to help strengthen the College’s brand identity by employing a consistent look to their e-mail signatures.

The College has developed a standard e-mail signature that is simple and convenient to use. In addition to the logo—which employees can insert as illustrated below—the signature features specific fonts and organizes personal contact information to ensure consistency across all MMC messaging.

Signature Elements

Font: Arial, Size 10

First Name, Last Name, Abbreviated Terminal Degree or Religious Credentials (Black, bold)
Title (Black, bold)
E-mail Address (Hyperlinked)
212-517-xxxx (Black)
221 East 71st Street, New York, NY 10021 (Black)
Facebook | Twitter | Instagram (each hyperlinked)

Email Signature Example

Click for downloadable email signature templateClick for downloadable email signature template

 

 

 

 

 

Setting Up Your Email Signature

Outlook 2016 Signature Instructions - PC
  1. Open Outlook.
  2. Open a new blank email.
  3. Click the ‘Message’ tab.
  4. Click the ‘Signature’ dropdown, then click ‘Signatures…’.
  5. If you are creating a new signature, first click the ‘New’ button under ‘Select signature to edit’, enter your name, and click ‘OK’. If you already have created a signature, delete what is currently in the ‘Edit signature’ text box.
  6. In the ‘Edit signature’ box, copy the entire example in the link above, including MMC’s logo image and social media information, and paste it into the ‘Edit signature’ text box.
  7. Replace the example text with your own information.
  8. To complete your signature, press the ‘OK’ button on the lower right of the window. Your email signature will now display on all new emails.
Outlook Signature Instructions - Mac
  1. Open Outlook.
  2. Click ‘Outlook’ in the menu and select ‘Preferences’.
  3. Click on ‘Signatures’
  4. Click ‘Add +’.
  5. Double click “Untitled” and type your name.
  6. Click the checkbox next to your newly entered name.
  7. In the ‘Edit signature’ box, copy the entire example in the link above, including MMC’s logo image and social media links, and paste it into the ‘Edit signature’ text box.
  8. Replace the example text with your own information.
  9. To complete your signature, click the ‘Default Signatures’ button.
  10. Select your email account in the popup window.
  11. Click the dropdown arrow and select your name.
  12. Click OK.