Welcome to Marymount Manhattan College’s Administrative Services Department which includes the areas of Purchasing, the Mailroom at the College, and the Residence Halls at 55th Street and Cooper Square. The Administrative Services Department operates under the Division of Finance and Administration and services the entire Marymount Manhattan community.
The services provided include purchasing, fleet management of copiers college wide, mail services including all incoming mail and packages for staff and faculty at the college and students residing at the Residence Hall at 55th Street and Cooper Square.
To contact Marymount Manhattan College’s Procurement Department please email firstname.lastname@example.org - we are working remotely.
The 71st Street Mailroom and both Residence Hall Mailrooms will be closed until further notice. Any questions can be directed to either Ebro Marrero (email@example.com) or Maria C. Marzano (firstname.lastname@example.org).
Frequently Asked Questions Re: Remote Operations
Will the Business Office be operating while we are working remotely?
Yes, the business office will be fully operational while the business office staff works remotely. There are a couple of individuals that will be coming into the office periodically to perform critical business functions that cannot be performed remotely but will remain accessible via email and phone while working remotely.
Can I make necessary purchases for my department while working remotely?
Yes, you can request to make critical purchases through our normal process; however, we ask that you consider whether the purchase is necessary for business continuity prior to submitting it. If it can be delayed until we return to normal operations, please do so.
For small dollar purchases that are in accordance with our p-card policies, please feel free to make purchases on your p-card with appropriate approval from your supervisor. For all other purchases, please submit requisitions for approval via email to email@example.com.
How can I submit a purchase requisition while working remotely?
You can submit requisitions via email to firstname.lastname@example.org. Please ensure that you obtain the required approvals per our purchasing policies prior to submitting your request. During this remote period, we will accept email approvals; however, all other the guidelines outlined in our existing policies should continue to be adhered to. For additional guidance regarding purchasing policies, please refer to the purchasing link which includes the MMC Requisition form and Purchasing Manual. Please address any specific questions regarding the purchasing process to the email address noted above.
How will I know if the items that I purchased arrive?
At this time, if items are delivered to the College address, they will remain in the mailroom until further notice. Please contact purchasing to discuss possible other arrangements.
Where will the items that I purchased be sent?
This will be determined on a case-by-case basis; most College vendors ship directly to the College address. You will need to reach out to purchasing to discuss your request.
I just received a vendor invoice that needs to be paid, who should I send it to?
Please submit all vendor invoices to AP@mmm.edu for processing.
Will Mail Services be available while we work remotely?
The mailroom and mail services will be available on a limited basis. The Mailroom at 71st Street is on Mondays from approximately 10:00am – 2:00pm.
71st Street Mailroom Process
What will happen with mail at 71st Street?
Arrangements have been made with USPS to have Marymount Manhattan College’s mail picked up every Monday from the 70th Street Post Office. Mail is sorted by department and held in the Mailroom. Checks received are given to the Business Office for processing.
Will FedEx and UPS still be making deliveries?
Yes. At this time both couriers will continue to make deliveries to the main campus. The mailroom staff will log in all packages received.
Will I be able to get mail and packages?
You will be notified once you will be able to pick up mail and packages from the mailroom. At that time, you will also be able to drop off any outgoing mail.
How do I know if I have a package, and when I can pick up my package?
There are packages that are currently in the mailroom and you will be notified of any new package that arrives; these packages will remain in the mailroom until we receive notification that we are able to return and release them to you. Some packages may be delivered to your department due to space restrictions in the mailroom; you will receive an email advising you of the location where the mailroom staff and security delivered your package.
55th Street and Cooper Square Residence Hall Mailrooms:
At this time, both Residence Halls are opened on Mondays between 10:00am – 3:00pm to forward mail to students and to return to sender any remaining packages that are currently in the mailrooms.