The Purchasing Department and Administrative Services (located on the lower level of Carson Hall) at MMC performs the following services:
Completing an Electronic MMC Requisition Form
- Provide vendor information in the designated field (including; name, address, phone number and email address).
Choose PO type:
- Purchase Order
- Blanket Purchase Order
- Include PO or BPO number.
Amount on the Change Order should be the amount to be added to the current PO or BPO. Include the purpose for requested materials/services and any additional requests.
Note: If this is the first time we are using a vendor, please attach a completed W-9 Form along with the submitted requisition, or provide an email address from the vendor so we can request the form.
- Enter budget code being used to purchase goods/services.
- Include description and specification on goods/services being requested.
- Enter the quantity.
- Enter the unit cost. Note: The total will automatically calculate.
- Enter shipping and handling cost (if applicable). Note: The grand total will automatically calculate any shipping costs entered.
- Enter the date.
- Print initiator’s name, Division/Department chair’s name, and sign once you have printed the document.
Please refer to the MMC Purchasing Manual for additional information including:
- Approval Guidelines.
- Encumbrance of funds prior to placing an order.
- Accepted backup documentation to be submitted with requisition.
- Bid Requirements and Exception guidelines.
You have the ability to save the MMC requisition form to your computer to use for future use by renaming the document.
Ordering Business Cards
Complete one of the Supply Requisitions (attachment below) and include a Word document that includes the following for each for business cards being ordered:
Include in your order estimated shipping charges (either type ordered):
- $11.00/per each 250 card order
- $11.00/per each 500 card order
- Complete the spreadsheet (attachment below) with name(s) in ALL CAPS and department in Upper And Lower Case text (Example: name: JOHN DOE, department: Administrative Services).
- Email completed spreadsheet to Dennis Clark
- Upon receipt of your request, name badges will be reviewed and order placed.
- Once name badges are received they will be reviewed and given to your department.
Request for Printing and Bulk Mailings
All large mailings including; printing of flyers, brochures, letters (over 50 pieces), must be approved by Institutional Advancement before it is folded and/or inserted, or mailed out.
- Complete Bulk Mailing Form for each new mailing (over 50 pieces)
- Forward the approved Bulk Mailing Form, containing Institutional Advancement’s approval, with new mailing to the Mailroom.
- Copy of the Bulk Mailing Form and sample of the mailing will be maintained by Administrative Services for future mailing of the same request.
- Mailing will then be folded and/or inserted as requested and mailed out.
Bottled Water Delivery
Eliezer Ciriaco - Mailroom Supervisor
- To increase/decrease water supply inventory
- To schedule a professional water cooler cleaning by a Nestle Water technician (price for cleaning - $59.99 - recommended every six months)./live/files/3368-revised-mmc-electronic-requisition-formpdfpdf