The Purchasing Department/Administrative Services (Located on the Lower Level of Carson Hall) at MMC performs the following services:
Completing an Electronic MMC Requisition Form
- Provide vendor information in the designated field (including; name, address, phone number and email address).
- Choose PO type:
- Purchase Order
- Blanket Purchase Order
- Change Order:
- Include PO or BPO number.
- Amount on the Change Order should be the amount to be added to the current PO or BPO.
- Include purpose for requested materials/services and any additional requests.
- Note: If this is the first time we are using a vendor, please attach a completed W-9 Form along with the submitted requisition, or provide an email address from the vendor so we can request the form.
- Enter budget code being used to purchase goods/services.
- Include description and specification on goods/services being requested.
- Enter the quantity.
- Enter the unit cost. Note: The total will automatically calculate.
- Enter shipping and handling cost (if applicable). Note: The grand total will automatically calculate any shipping costs entered.
- Enter the date.
- Print initiator’s name, Division/Department chair’s name, and sign once you have printed the document.
- Please refer to the MMC Purchasing Manual for additional information including:
- Approval Guidelines.
- Encumbrance of funds prior to placing an order.
- Accepted back up documentation to be submitted with requisition.
- Bid Requirements and Exception guidelines.
- You have the ability to save the MMC requisition form to your computer to use for future use by renaming the document.
ORDERING BUSINESS CARDS
- Complete one of the Supply Requisitions (attachment below) and include a Word document that includes the following for each for each business cards being ordered:
- Phone Number
- Mobile Number (if applicable)
- Social Media Handle (if applicable)
- Fax Number
- Email Address
Staff Business Card Link:
Executive Business Card Link (VP and above):
- Include in your order estimated shipping charges (either type ordered):
- $8.25/per each 250 card order
- $9.75/per each 500 card order
- Complete the spreadsheet (attachment below) with name(s) in ALL CAPS and department in Upper And Lower Case text (Example: name: JOHN DOE, department: Administrative Services).
- Email completed spreadsheet to Ebro Marrero and Maria C. Marzano .
- Upon receipt of your request, name badges will be reviewed and order placed.
- Once name badges are received they will be reviewed and given to your department.
Request for printing and bulk mailings
- All large mailings including; printing of flyers, brochures, letters (over 50 pieces), must be approved by Institutional Advancement before it is folded and/or inserted, or mailed out.
- Complete Bulk Mailing Form for each new mailing (over 50 pieces)
- Forward the approved Bulk Mailing Form, containing Institutional Advancement’s approval, with new mailing to the Mailroom.
- Copy of the Bulk Mailing Form and sample of the mailing will be maintained by Administrative Services for future mailing of the same request.
- Mailing will then be folded and/or inserted as requested and mailed out.
BOTTLED WATER DELIVERY
Contact Ebro Marrero and Maria C. Marzano
- To increase/decrease water supply inventory
- To schedule a professional water cooler cleaning by a Nestle Water technician (price for cleaning - $59.99 - recommended every six months).