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Purchasing (internal)

The Purchasing Department at MMC performs the following services:


REQUISITION PROCESSING

  • Completing an Electronic MMC Requisition Form
    • Provide vendor information in the designated field (including; name, address, phone number and email address).
    • Choose PO type:
      • Purchase Order
      • Blanket Purchase Order
      • Change Order:
        • Include PO or BPO number.
        • Amount on the Change Order should be the amount to be added to the current PO or BPO.
    • Include purpose for requested materials/services and any additional requests.
    • Enter budget code being used to purchase goods/services. 
    • Include description and specification on goods/services being requested.
    • Enter the quantity.
    • Enter the unit cost. Note: The total will automatically calculate. 
    • Enter shipping and handling cost (if applicable). Note: The grand total will automatically calculate any shipping costs entered.
    • Enter the date.
    • Print initiator’s name, Division/Department chair’s name, and sign once you have printed the document. 
  • Please refer to the MMC Purchasing Manual for additional information including:
  • You have the ability to save the MMC requisition form to your computer to use for future use by renaming the document.

 

ORDERING BUSINESS CARDS

  • Complete one of the Supply Requisitions (attachment below) and include a Word document that includes the following for each for each business cards being ordered:
  • Include in your order estimated shipping charges (either type ordered):
    • $8.25/per each 250 card order
    • $9.75/per each 500 card order


Name badges 

  • Complete the spreadsheet (attachment below) with name(s) in ALL CAPS and department in Upper And Lower Case text (Example: name: JOHN DOE, department: Administrative Services).
  • Email completed spreadsheet to Jason Marrero and Maria C. Marzano.
  • Upon receipt of your request, name badges will be reviewed and order placed.
  • Once name badges are received they will be reviewed and given to your department.

 

Request for printing and bulk mailings

  • All large mailings including; printing of flyers, brochures, letters (over 50 pieces), must be approved by Institutional Advancement before it is folded and/or inserted, or mailed out.
    • Complete Bulk Mailing Form for each new mailing (over 50 pieces)
    • Forward the approved Bulk Mailing Form, containing Institutional Advancement’s approval, with new mailing to the Mailroom.
    • Copy of the Bulk Mailing Form and sample of the mailing will be maintained by Administrative Services for future mailing of the same request.
    • Mailing will then be folded and/or inserted as requested and mailed out. 

 

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