The College will phase in a return of staff to campus over time in a coordinated process to ensure appropriate social distancing and to protect the health and safety of the community. Please see below for important information and check back regularly for updates.
*Please review MMC’s ETP carefully and note that it is subject to change as the situation around this outbreak evolves.
At Marymount Manhattan College the health, safety, and well-being of the MMC community and our guests is our top priority. The Personnel Restart Plan will be based on the guidance and directives of government and public health officials, as well as the College’s own standards for keeping the community as safe as possible while still providing excellent service to our students.
These guidelines for faculty and staff outline expectations for our employees as we phase into an in-person return to work during the spring 2021 semester. These expectations may change depending on the guidance from public health officials and the changing landscape of the COVID-19 pandemic.
Staff Frequently Asked Questions
What am I required to do before arriving on campus?
Keep MMC Healthy Pledge: Take the Keep MMC Healthy Pledge. We encourage all members of the MMC community to join in our efforts to prevent the spread of COVID-19 and to take the Pledge to Keep MMC Healthy. We must all join in the mutual, continuous effort to keep our community safe and take responsibility for our own health and actions to protect ourselves and others.
Complete Health Screening Questionnaire: Faculty, staff, students, and visitors will be required to complete a digital questionnaire before arriving to main campus via the MMC Engage mobile app or online survey. The survey must be completed prior to arrival, every time the campus is visited. If you do not complete the screening before arriving to campus, you will be required to complete the screening upon arrival. Individuals who answer “yes” to any of the screening questions will have their access to campus deactivated for 14 days. You may not enter the main campus building without completing the health screening. Individuals who have a confirmed case of COVID-19 should email firstname.lastname@example.org and should not come to campus.
Temperature Checks: Upon entering Main Campus, all students, faculty, staff, and visitors will be required to go through a temperature checking process, monitored by Social Distancing Ambassadors stationed in the front lobby. MMC reserves the right to refuse access to anyone who arrives on campus with an elevated temperature.
Wear a face mask or covering: Students, faculty, staff, and visitors are required to wear face coverings when entering any MMC facility (pursuant to NYS Executive Order 202.14). Face coverings or masks are especially important in common areas or situations where social distancing may be difficult to maintain, such as riding in elevators, entering/exiting classrooms, and in stairwells.
What should I do if I don’t feel safe returning to work due to COVID-19?
Employees with medical conditions that increase their vulnerability and susceptibility relative to COVID-19 are responsible for notifying their supervisor and Human Resources if they are in need of an accommodation. The employee may contact Human Resources to seek accommodations for their condition, but supervisors can work with the employee and Human Resources to identify alternative work arrangements and/or seek support/resources. MMC will follow ADA guidelines for special accommodations, although non-medical accommodations will be considered (view the Accommodation Request Procedures and Request form). Please visit our Leaves and Accommodations page for additional information and specific policies.
What are my options if my household member is considered high risk and/or has an underlying health condition?
If you or a member of your immediate family is sick, you may take sick leave and may be eligible for Family and Medical Leave Act (FMLA) leave. If eligible, New York Paid Family Leave (PFL) if your family member is sick. Please review the FMLA and PFL section of the Staff Handbook for more information.
To request for FMLA and PFL, please review this section of the Staff Handbook for the procedures. In addition to the procedures listed in the Staff Handbook, you will also be required to call Hartford at 1-800-549-6514. The policy number for Hartford is 631940. The Hartford manages and determines the College’s FMLA and PFL based on Department of Labor guidelines. More information on FMLA can be found here. If you are able to work remotely while you care for your family member, you can work directly with your supervisor on an appropriate schedule.
Under what circumstances should I quarantine or isolate myself for 14 days?
Employees who meet the following criteria may need to self-quarantine, in accordance with CDC guidelines:
- You have traveled to a high-risk state or country and is required to quarantine upon return;
- You have cared for someone with a confirmed case of COVID-19 in their household during the last 14 days;
- An individual who resides with you has been to a high risk state/country in the last 14 days;
- A physician has recommended that an employee remain home due to potential exposure, and/or;
- The College has contacted an employee regarding potential exposure.
Please note, these conditions are subject to change based upon evolving guidance from the CDC, state and local health departments, and NYS Governor’s Office.
Employees in these circumstances should discuss telecommuting options with their manager and continue to work from home, if possible, and follow the College’s quarantining protocols.
Effective November 4, 2020, those returning to New York from out of state can now test out of the 14-day quarantine by providing proof of two negative COVID-19 tests. The first test must be obtained within 3 days of departure from that state. The individual then must quarantine for 3 days upon arrival in New York. On the 4th day, a second COVID test must be obtained. If both tests come back negative, the individual is allowed to exit quarantine. Negative test results should be provided to the HR department before returning to the campus. If test results are positive, individuals must isolate. Note that this rule applies to travel to all states except Connecticut, New Jersey, and Pennsylvania.
What should I do if I am experiencing symptoms of COVID-19 or think I have been exposed to COVID-19?
If You Have Symptoms: If you are experiencing symptoms of COVID-19, you should not come to campus. Please contact your doctor (call first!) and report your symptoms to email@example.com immediately.
If You Have Been Exposed: If you have had close contact (less than 6 ft. for at least 15 minutes) with someone who has tested positive for COVID-19, you must report that you’ve had close contact to firstname.lastname@example.org and begin quarantining in accordance with MMC’s Quarantine Protocol.
If You Test Positive: Confirmed cases of COVID-19 will require isolation. Please email email@example.com to report the positive case. Once the College has been notified, you will work with the College’s contact tracers to proceed correctly.
Staff Contact Tracers:
MMC Employee Contract Tracers:
Am I expected to work remotely during my quarantine period?
Employees who are feeling well and have the capacity to work remotely during quarantine should continue their work as such (with their manager’s approval) and speak with their manager regarding further guidance.
If an employee does not have the capacity or approval to work from home and is in need of an accommodation or leave, the employee should contact Kevin Ng (firstname.lastname@example.org) as soon as possible.
What do I do if I am asked to come on campus and have to bring my child?
The College understands that these unprecedented times may occasionally require an employee’s child to accompany them to the work place. While frequent or regular presence of children during work hours is not encouraged for the safety of the community, the College will do its best to support and accommodate working parents and guardians, particularly if an employee is unable to work remotely or if an alternative accommodation cannot be made. If MMC employees should need to bring a child to work, it is imperative that the guidelines below are followed:
- Obtain advance approval from your supervisor. If on a given day it is clear that social distancing guidelines will be difficult to follow for the child or the building is at capacity, a supervisor may deny the request.
- Ensure that the child has a space that is properly socially distanced from other members of the community; a private office or work space is preferable. For those that do not have private offices are encouraged to reserve a private work space for the day.
- Ensure that the child is following all appropriate health and safety guidelines.
- Parents or caretakers must accompany their children at all times. The employee must not ask any other employee or student to supervise the child.
- The presence of the child cannot disrupt the work environment and the employee must be able to reasonably perform his/her job while attending to the child’s needs. The supervisor may ask the employee to remove the child from the College if he/she determines that the child is disruptive.
- A child who has any symptoms of COVID-19, who has tested positive, or has been exposed to anyone with symptoms should not be brought to the College.
Any child over the age of two will be required to wear a mask or face covering when on campus.
What should I do if I recently traveled to a high-risk state or country?
What should I do if I recently traveled to a high-risk state (states with a higher than 10 percent test positivity rate over a seven-day rolling average) or country?
Per an Executive Order issued by New York State Governor Andrew Cuomo on June 25, 2020, a travel advisory is in place for travelers from many countries and states with significant rates of transmission for COVID-19. In accordance with the NYS COVID-19 Travel Advisory and MMC’s Quarantine Protocol, anyone arriving in New York from one of the restricted locations will be required to observe a 14-day quarantine upon arrival. This requirement does not apply if you are passing through or stopping briefly (less than 24 hours) in restricted states. Please see New York State’s COVID-19 Travel Advisory webpage for more information, and please check the list of restricted states before you travel, because this list is being continually updated.
What should I do if I have travel plans?
The College strongly recommends that all students, faculty, and staff members avoid all non-essential personal travel. Anyone within the MMC community who decides to travel, domestically or internationally, must consider the possibility that they may be subject to mandatory quarantine upon return. If the travel to high-risk locations is voluntary and an employee is unable to work remotely upon return from the location, individuals may have to take accrued paid time off while they quarantine. Please refer to MMC’s Travel Policy within the MMC Reopening Plan for more information.
Can I use COVID sick leave for quarantine?
The leave code FF-PSL-EE has been created in ADP Time and Attendance to allow for staff to use up to an additional 10 days of sick time for absences related to COVID-19. This may include COVID related illness or mandatory quarantine related to exposure to COVID-19. These days are in addition to regular accrued paid time off. The FF-PSL-EE time off code may be used in hourly increments or full or half days as needed. These additional days may not be used if voluntary travel to a high-risk country or state has occurred.
Staff members should use and record regular accrued paid time off if they are:
- Sick unrelated to COVID-19;
- Caring for family members who are sick with either COVID-related or non-COVID related illness;
- Caring for a child/children and unable to work remotely, or;
- Have voluntarily traveled to any country for which the Centers for Disease Control and Prevention has a level-two or -three travel health notice or any state with a positive test rate higher than 10 per 100,000 residents, or higher than a 10% test positivity rate, over a seven day rolling average.
Workplace Expectations & Guidelines
All staff and faculty are expected to fully comply with the policies, protocols, and guidelines in place. Failure to do so may result in corrective action up to and including termination. Please review the community’s Pledge to Keep MMC Healthy.
The College will phase in a return of staff over time in a coordinated process to ensure appropriate social distancing. Marymount Manhattan College will assess expanded staffing based on mission-critical operations, ability to control and manage specific work environments, and necessity to access on-site resources. If possible, staff should be encouraged by supervisors to work remotely. Periodic assessment will take place to determine when departments and offices can increase capacity. Area Vice President must approve department staffing plans, particularly as they relate to remote work.
Once supervisors/department heads determine individuals who must return to work on-site, there are several options departments/offices will consider to maintain required social distancing measures, and reduce population density within buildings and work spaces while the continuity of operations continues.
Remote Work: Those who can work remotely to fulfill some or all of their work responsibilities should continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus. These arrangements, which should be approved by your immediate supervisor and area Vice President must comply with the Emergency Telecommuting Policy.
Alternating Days/Weeks: In order to limit the number of individuals and interactions among those on campus, departments may schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces. Department heads will be responsible for monitoring staffing levels in accordance with the approved capacity and must receive approval from Human Resources to exceed capacity limits.
Staggered Reporting/Departing: The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing requirements.